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<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Join a fast-paced and well-known real estate company in Chicago as a temporary Administrative Assistant! This temporary role offers the possibility of becoming a permanent position, depending on candidate fit and performance. In this role, you’ll be an essential team player—supporting our members, collaborating with leadership, and helping to ensure every interaction is smooth, efficient, and service-driven. This $20/hour opportunity is perfect for someone who is highly organized, personable, and thrives in a dynamic, fast-moving environment.
 
Key Responsibilities of the Administrative Assistant:
<ul>
<li>Serve as a first point of contact by responding to member inquiries via phone, email, and in person</li>
<li>Partner with managers to execute specific tasks and assist on team projects</li>
<li>Provide accurate information on company services, policies, and procedures</li>
<li>Conduct audits to maintain up-to-date and compliant licensee records</li>
<li>Keep our contact database current and organized</li>
<li>Support general administrative tasks that keep the team running efficiently</li>
</ul>
 
Qualifications of the Administrative Assistant:
<ul>
<li>High school diploma required; some college coursework or related education preferred</li>
<li>Experience in the luxury brand or real estate industry is a plus</li>
<li>Excellent communication skills, a team mindset, and strong critical thinking abilities</li>
<li>A polished, professional presence and the confidence to work with individuals at all levels</li>
<li>Strong attention to detail, organization, and the ability to manage time effectively</li>
<li>Comfortable handling multiple tasks in a high-energy, fast-paced setting</li>
<li>Proficient in Microsoft Office; Adobe Suite experience is a bonus</li>
</ul>
 
B - 1

<h3>Job Description</h3>
We’re Hiring! – Administrative &amp; Operations Coordinator
 
Bryan, OH | &amp;#x1F3E2; Public Accounting Firm – Penrod &amp; George, CPA’s
 
Join our team and play a key role in keeping our firm running smoothly! We’re looking for a detail-oriented, tech-savvy, and people-focused professional to handle a mix of:
✅ Internal accounting – Payables and reconciliations
✅ Process improvements – Assist in documenting procedures, maintaining documentation
✅ HR &amp; events – Plan outings, celebrations, and social events
✅ Admin tasks – Phones, scanning, deposits, supply orders, team and client coordination
✅ Marketing support – Social media &amp; website updates
 
What We’re Looking For:
•\tOffice/admin experience (accounting firm experience a plus)
•\tProficiency with Microsoft Office
•\tStrong organizational and multitasking skills
•\tGreat communication and team spirit
 
Perks:
&amp;#x1F4BC; Professional growth opportunities
&amp;#x1F389; Fun, collaborative workplace
&amp;#x1F4C5; Paid time off &amp; holidays
 
See our Job Opportunities page at <a href="http://www.penrod.cpa" target="_blank">www.penrod.cpa</a>
 
&amp;#x1F4E9; Apply now – Send your resume to <a href="mailto:nmeyer@penrod.cpa" target="_blank">nmeyer@penrod.cpa</a> with “Administrative &amp; Operations Coordinator” in the subject line.

<h3>Job Description</h3>
Position Title: Administrative Assistant
Location: Bensenville, IL
Assignment Type: Contract to hire
Compensation: $23-24 hourly (based on experience)
Work Schedule: Monday - Friday, 8:00 a.m. - 4:00 p.m.
Benefits: This position is eligible for medical, dental, vision, and 401(k)
 
Job Description:
We are seeking a proactive, highly organized professional with exceptional communication skills to support our General Manager, assist in customer service functions, and coordinate front office activities. This role is ideal for a self-starter who thrives in a fast-paced environment and enjoys wearing multiple hats.
 
Key Responsibilities:
Customer Service Duties
<ul>
<li>Engage with customers and vendors, providing excellent communication and follow-through</li>
<li>Handle customer calls, research parts, and address questions or complaints</li>
<li>Act as backup Customer Service Representative, supporting the Sr. CSR and Office Manager</li>
</ul>
Administrative Support for GM
<ul>
<li>Assist supervisors in the maintenance department with ordering parts</li>
<li>Search for parts and present options to management</li>
<li>Maintain multitasking efficiency across projects</li>
<li>Arrange travel as needed (GM is highly independent)</li>
<li>Manage and maintain the GM’s calendar (some scheduling)</li>
<li>Collaborate with team members and assist with supervision-related tasks</li>
</ul>
Office Coordination Duties
<ul>
<li>Serve as first point of contact at the front desk</li>
<li>Manage fluctuating visitor volume</li>
<li>Collaborate with the Office Manager, CSR team, and department supervisors on daily operations</li>
</ul>
Training &amp; Tools
<ul>
<li>Training provided by Sr. CSR and part-time CSR (with established SOPs)</li>
<li>Use of proprietary software and Microsoft Office, including basic math calculations for measuring parts and determining usage</li>
</ul>
 
Qualifications: 
<ul>
<li>2+ years of administrative/customer service experience </li>
<li>Proficient utilizing Microsoft Office </li>
</ul>
 
Perks:
<ul>
<li>Stable and growing global company</li>
<li>Internal promotions from within!</li>
</ul>
 
 
 
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

<h3>Job Description</h3>
Job Summary/ Essential Job Functions:
 
Client is seeking a Data Entry for the Resident Relocations Services Department. They are seeking a detail-oriented and organized Data Entry staff member to support a high-volume data entry and vital administrative functions. The individual in this role will support the team by maintaining accurate records in the Oracle system, ensuring timely reconciliation and alignment with internal tracking records. This position plays a key role in ensuring a smooth payment process to our vendors.
 
Daily Duties
<ul>
<li>Accurately enter, update, and maintain invoice data in internal systems and tracking records</li>
<li>Cross-reference invoice entries with relocation logs, funding approvals, and department records.</li>
<li>Work with client, Procurement and Budget staff to ensure data integrity and processing continuity.</li>
</ul>

<h3>Job Description</h3>
Job Title : Administrative Assistant
Location : Topeka, KS 66617
Duration : 06 Months 
Shift Details : Onsite
Job Description:
<ul>
<li>Responsible for a variety of administrative duties associated with the activities of a busy research and development campus.</li>
<li>Coordinate department meetings, programs, and projects to ensure they meet timing, cost, and specific deliverables.</li>
<li>The PNC Administrative Assistants serve as the subject matter expert and first point of contact for the Ariba purchasing and invoice processing system.</li>
<li>Coordination with hiring managers for onboarding new employees.</li>
<li>Responsible for set-up and clean-up for refreshments for meetings.</li>
</ul>
 
Minimum education and experience requirements: 
<ul>
<li>Associate’s Degree</li>
</ul>
2+ years of relevant experience
 
Physical Requirements: 
Walking is expected for +50% of the day.

<h3>Job Description</h3>
Administrative Assistant
 
Nelson + Pope is seeking a qualified Administrative Assistant to work in our Melville, New York office for an immediate start.
 
Responsibilities/Top Skills/Qualifications:
<ul>
<li>Perform general office support duties: document preparation/printing/binding, construction bid documents, state/fed-aid paperwork, scheduling, preparation of digital files.</li>
<li>Provide administrative support to partners, project managers and staff.</li>
<li>Assist in project coordination, schedule management, and project tracking.</li>
<li>Review and edit documents and reports for format and readability.</li>
<li>Proven experience as an administrative assistant or in a similar role.</li>
<li>Proficiency in Deltek Vantagepoint software is beneficial.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong writing and copy editorial skills.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Proficiency in Adobe Creative Cloud software products is beneficial.</li>
</ul>
 
Nelson + Pope offers a competitive salary commensurate with level of education and professional experience and offers strong health, paid time off, work life balance, 401K, and other benefits. Extensive learning and educational work environment with strong day to day mentorship as well as formal training opportunities.
 
Candidates must have a valid driver’s license and be willing and able to commute to our Melville office for this on-site position (non-remote). Non-local candidates are encouraged to apply and relocation assistance may be available where appropriate. The interview process is succinct.
 
Nelson + Pope is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.
 
In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required at the time of hire.
 
Salary Range: $45K to $65K

<h3>Job Description</h3>
We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of our office. This role plays a key part in ensuring a productive and efficient work environment by managing schedules, coordinating logistics, maintaining records, and serving as a professional point of contact for internal and external stakeholders.
Requirements:
<ul>
<li>U.S. Citizenship is required</li>
<li>Must be able to obtain a Public Trust</li>
<li>This position is 5 days onsite in Washington D.C.</li>
</ul>
Qualifications and Experience
<ul>
<li>Bachelor's degree in any field supplemented by at least 24 semester hours in relevant areas such as Accounting, Business, Communications, Finance, Information Systems, Management, or related disciplines.</li>
<li>Minimum of 2 years of relevant administrative or office support experience.</li>
<li>Intermediate-level skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li>
<li>Comfortable working with office technology, scheduling systems, and communication platforms.</li>
<li>Strong verbal and written communication.</li>
<li>Excellent organizational, time management, and multitasking abilities.</li>
<li>High degree of professionalism, discretion, and customer service orientation.</li>
</ul>
Preferred:
<ul>
<li>Certified Administrative Professional (CAP), Administrative Assistant Certification (AAC), Microsoft Office Specialist (MOS) Associate, or equivalent.</li>
<li>Note: Candidates may be allowed up to one (1) year to obtain certification if not currently held</li>
</ul>
Responsibilities:
<ul>
<li>Maintain smooth office operations by managing supplies, correspondence, and a well-organized workspace.</li>
<li>Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.</li>
<li>Draft professional reports, develop engaging presentations, and accurately manage filing systems and data entry.</li>
<li>Serve as the first point of contact-greet visitors, answer phone calls, and respond to inquiries in a courteous and professional manner.</li>
<li>Assist with special projects and ad hoc tasks, including the preparation of expense reports and departmental support (e.g., HR and Finance).</li>
<li>Manage calendars effectively, send timely reminders, resolve scheduling conflicts, and handle routine email correspondence and general administrative duties.</li>
</ul>

<h3>Job Description</h3>
Administrative Assistant (Bilingual Spanish/English)
Schedule: Mon–Fri, 7:00am–3:30pm · On-site · Far Rockaway, Queens
Company: Fast Action Body Repair — commercial truck body repair &amp; paint
Why this role
We keep NYC’s commercial trucks on the road. You’ll be the coordinator who makes everything run smoothly—customer updates, paperwork, parts/vendors, and light support on the shop floor. We lead with respect, pride, and high standards.
What you’ll do
<ul>
<li>Answer phones, greet customers, provide clear repair/status updates</li>
<li>Create/organize work orders, estimates &amp; insurance claim documents</li>
<li>File photos and keep digital/physical records tidy (Word/Excel/Outlook)</li>
<li>Coordinate parts and track deliveries</li>
<li>Walk the floor for photos, tags, and quick assists (occasional light lifting up to ~20 lbs)</li>
<li>Follow safety guidelines; we provide gear when needed</li>
</ul>
What you bring
<ul>
<li>Bilingual (Spanish/English) with excellent phone and in-person communication</li>
<li>Detail-oriented, organized, and dependable; strong clerical skills</li>
<li>Comfortable with Microsoft Office (Word, Excel, Outlook)</li>
<li>Customer-service mindset; shop experience is a plus (we’ll train)</li>
</ul>
Schedule, pay &amp; growth
<ul>
<li>Hours: Mon–Fri, 7:00–3:30 (no late nights)</li>
<li>Pay: $22–$28/hour</li>
<li>Perks: PTO</li>
</ul>
 
Apply: Send resume or summary or text/call (718) 844-1213.
Location: 4915 Rockaway Beach Blvd, Far Rockaway, NY 11691
Fast Action Body Repair is an Equal Opportunity Employer. Women candidates encouraged to apply.

<h3>Job Description</h3>
Seeking Administrative Assistant for $20-$21/hr. 3+ month temporary role
 
Administrative Assistant
3-Month Contract
Onsite in Providence RI
Pay: $20-21/hr 
 
<ul>
<li>Must Haves:</li>
<li>A thorough knowledge of supervisor's areas of responsibility to serve as a resource for the department and to assist the nurse manager/department manager.</li>
<li>High school graduate with at least one year of college or business school with training in secretarial procedures.</li>
<li>Three to four years working experience required; familiarity with hospital or health care procedures and background in medical terminology preferred.</li>
<li>Must have excellent secretarial skills as well as strong communication and interpersonal skills.</li>
<li>Must be fluent in the English language.</li>
<li>Job Responsibilities:Oversees the clerical activities and assists with the non-nursing administrative functions on the unit.</li>
<li>Assists with supervision and education of secretarial staff.</li>
<li>Serves as a liaison to contractors and key contact to internal and external staff regarding activities in the department.</li>
<li>Processes purchase orders for the department; assists in preparing and monitoring budget; facilitates flow of correspondence; maintains appropriate records; maintains department manuals and records; acts on own initiative to prioritize own workload; performs secretarial functions, including screening calls, typing and filing; gathering data for statistical reports.</li>
<li>Attends departmental meetings acting as a recorder for the minutes.</li>
</ul>

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