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<h3>Job Description</h3>
Job Description
Robert Half is looking for a detail-oriented Administrative Assistant to join our team in Portland, Oregon. This role is an excellent opportunity to support daily operations and contribute to the smooth functioning of our office. The ideal candidate will be highly organized, efficient, and capable of handling multiple tasks effectively.
 
Responsibilities:
• Provide comprehensive administrative support to ensure the smooth functioning of office operations.
• Answer and direct inbound calls in a courteous and efficient manner.
• Perform accurate data entry tasks, maintaining organized and up-to-date records.
• Handle receptionist duties, including greeting visitors and managing front-desk activities.
• Manage email communications, ensuring timely responses and proper follow-ups.
• Order office supplies and maintain inventory to support operational needs.
• Coordinate and organize office materials to ensure a well-functioning workspace.
• Assist with scheduling and calendar management for team members as needed.
• Proven experience in administrative assistance or a similar role. • Strong ability to manage and prioritize multiple tasks effectively. • Excellent communication skills, both written and verbal. • Proficiency in data entry with high attention to detail and accuracy. • Familiarity with office equipment and basic computer applications. • Detail-oriented approach and ability to interact with clients and team members. • Organizational skills to maintain efficient office operations.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for an Administrative Assistant to join a quiet and detail-oriented office environment in Walnut Creek, California. This long-term contract position is ideal for someone who is detail-oriented, organized, and comfortable with repetitive tasks that require precision. The role involves supporting the investment advisory team by handling administrative tasks and ensuring smooth operations. Responsibilities: • Review investment files and gather critical information to populate new investment documents. • Perform accurate and efficient data entry into various systems. • Transfer data from reports into Excel spreadsheets for analysis and record-keeping. • Handle online labeling, filing, and organizational tasks. • Maintain focus on repetitive tasks while adhering to specific instructions. • Take thorough notes and remain adaptable to additional assignments as needed. • Utilize tools such as Excel, Google Docs, Gmail, Adobe, DocuSign, and Yardi to complete daily tasks. • Collaborate with team members to ensure timely completion of administrative activities. • Uphold the confidentiality and accuracy of sensitive investment-related information.• Minimum of 2 years of experience in an administrative support role. • Proficiency in Microsoft Excel and Google Docs for data management. • Familiarity with software tools such as DocuSign and Yardi Property Management. • Strong attention to detail and ability to follow precise instructions. • Excellent organizational skills with the ability to handle repetitive tasks. • Adaptability to take on varied assignments as needed. • Effective communication skills for collaboration within the team. • Experience in data entry and report extraction processes.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
 Role and Responsibilities: 
<ul>
<li>We are looking for a highly organized candidate with good quantitative ability for the position of Administrative Clerk. This position supports the organization by supporting key roles in the administration of the organization.</li>
<li>Enter vehicle fleet invoices into fleet maintenance software. Reviewing/managing Highway Tolls paid.</li>
<li>Run reports for Safety Director showing proper fleet maintenance and fuel usage.</li>
<li>Support Accounts Payable, Human Resources, and other Admin roles as needed.</li>
<li>Maintain current filing system for AP, HR, and Fleet. </li>
<li>Special projects as assigned by the Controller and Safety Director.</li>
<li>Entering new employees in various in-house systems.</li>
<li>Provide innovative thought to stay nimble; evolve along with a growing business.</li>
<li>Other duties as assigned.</li>
</ul>
Qualifications and Education Requirements: 
<ul>
<li>High School diploma or equivalent required.</li>
<li>Associate degree in Business or Accounting preferred; experience accepted in place of degree.</li>
<li>Microsoft Office (Word, Excel, and Outlook) proficiency.</li>
<li>Outstanding organizational skills. </li>
<li>Analytical mindset and good problem-solving skills. </li>
<li>Attention to detail. </li>
<li>Exceptional interpersonal skills.</li>
<li>Excellent written and verbal communication.</li>
</ul>
As a family-owned business, Parker Gas takes pride in serving our employees and does so by offering an excellent package of benefits: 
<ul>
<li>401(k) matching up to 5%.</li>
<li>Health, Dental, and Vision insurance after 30 days.</li>
<li>Company Paid Life Insurance.</li>
<li>Employee Assistance Program.</li>
<li>7 Paid Company Holidays including YOUR Birthday.</li>
<li>Short-Term, Long-Term, and Cancer Coverage Insurance.</li>
<li>The opportunity to advance in a rapidly growing company.</li>
</ul>
If interested in applying for this position, please complete an online application on our website at <a href="http://www.parkergas.com" target="_blank">www.parkergas.com</a>. As part of our pre-employment hiring process background checks and drug screens are performed. Parker Gas/Rapid Exchange is proud to be an Equal Opportunity, Affirmative Action Employer of Females, Minorities, Individuals with Disabilities, and Protected Veterans in accordance with all applicable laws. Parker Gas/Rapid Exchange is proud to be an Equal Opportunity, Affirmative Action Employer of Females, Minorities, Individuals with Disabilities, and Protected Veterans in accordance with all applicable laws. About Parker Gas Co. Inc. Since 1958, our family-owned business has offered the best propane products and service to homes, commercial companies and agricultural businesses in southeastern North Carolina. Since the early 1990s, we have been providing professional propane cylinder exchange covering 20 states. We have a large fleet of commercial delivery trucks backed by a staff of experts trained to look after our customers. Are you our next expert?

Administrative Clerk

<h3>Job Description</h3>
Job Description
Office Administrator – Denver Office 
Crane Service Inc takes great pride in being one of the largest and most experienced crane businesses in North America. Our companies and branch locations are strategically positioned across the Rocky Mountain region, Southwest, and the Midwest of the United States where our knowledgeable team of professionals provide full-service solutions for their customers’ toughest challenges. Simply put: We know the crane business! 
Position Overview: 
Crane Service Inc., a leading provider of specialized lifting and rigging solutions, is seeking a highly organized and professional Office Administrator to support our headquarters in Denver, Colorado. The ideal candidate will be proactive, resourceful, and an excellent communicator who thrives in a fast-paced environment. This position is critical in ensuring seamless office operations and providing high-level administrative support. 
Key Responsibilities: 
<ul>
<li>Serve as the first point of contact for visitors and incoming communications, providing a welcoming and professional office environment. </li>
<li>Coordinate office activities and ensure smooth day-to-day operations of the office, including conference room scheduling, facilities coordination, and supply management. </li>
<li>Prepare and proofread internal documents and reports. </li>
<li>Ensure the office is maintained to professional standards, including cleanliness, safety, and organization of common areas. </li>
<li>Ordering and stocking water, tea, coffee, and healthy snacks for the kitchen and conference room. </li>
<li>Handle general office duties including mail distribution, document filing, and managing office equipment. </li>
<li>Liaise with building management to address facility-related needs and office maintenance. </li>
<li>Support special projects and ad hoc administrative tasks as assigned. </li>
</ul>
Qualifications: 
<ul>
<li>Minimum of 3 years of experience in an administrative or office coordinator role. </li>
<li>Strong organizational and multitasking skills with keen attention to detail. </li>
<li>Excellent written and verbal communication skills with a high degree of professionalism. </li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, SmartSheets) and comfort with learning new software and systems. </li>
<li>Proven ability to manage sensitive and confidential information with discretion. </li>
<li>Ability to work independently and anticipate the needs of the office. </li>
<li>High school diploma or equivalent required; associate or bachelor’s degree preferred. </li>
</ul>
Work Environment &amp; Physical Requirements: 
<ul>
<li>This role is based in our Denver, Colorado office; no remote or hybrid work is available. </li>
<li>Prolonged periods of sitting, working at a computer, and walking through office facilities. </li>
<li>Ability to lift up to 25 lbs occasionally. </li>
<li>Compensation &amp; Benefits: </li>
<li>Competitive salary: $55,000 - $75,000 annually, depending on experience. </li>
<li>Comprehensive benefits package including: </li>
<li>Health, Dental, and Vision insurance </li>
<li>401(k) with company match </li>
<li>Paid Time Off (PTO) and Paid Holidays </li>
<li>Additional perks such as company events and professional development opportunities.</li>
</ul>
EEO Statement 
Crane Service Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

<h3>Job Description</h3>
Job DescriptionDo you have experience as a Receptionist or Office Support Staff member? We invite you to join Magone &amp; Company, P.C. in our Parsippany office as a full-time on-site member of our Administrative Team. Our ideal candidates will thrive in a demanding environment, have exceptional computer skills, have experience in customer service, be adaptable to modern technology, have great diligence, a positive demeanor and excellent communication skills. Why Work with Us? At Magone &amp; Company, P.C. we hold strong values, both as a team and in the work we do. We are a family-owned accounting firm with under forty employees, and pride ourselves in creating a close-knit atmosphere while providing unparalleled customer support to exacting standards. In a mid-size firm like ours, you will collaborate with a diverse clientele spanning various industries and sectors, domestic and international, and you will have hands-on experience every step of the way. We need great people, and it is an excellent opportunity for you to start on an exciting new path, grow with us and share in our success. A competitive salary will be based on your qualifications. We have the same expectations of ourselves that our clients demand of us: 
<ul>
<li>We embrace change and technology.</li>
<li>We welcome and encourage learning opportunities.</li>
<li>We strive toward excellence.</li>
<li>We operate with integrity.</li>
<li>We look out for our team and each other.</li>
</ul>
Job Responsibilities Client Interaction &amp; Assistance: 
<ul>
<li>Greet clients professionally and warmly in person and over the phone.</li>
<li>Provide technological support to clients regarding document portals and accessing tax documents.</li>
<li>Answer general inquiries and direct clients to the appropriate staff member when needed.</li>
</ul>
 Document Management: 
<ul>
<li>Scan, organize, and securely store client tax documents in the firms document management system.</li>
<li>Ensure all digital and physical client records are properly maintained and confidential.</li>
</ul>
 Engagement Management: 
<ul>
<li>Draft and send engagement letters to clients.</li>
<li>Onboard of new clients, in all systems, upon receipt of a signed engagement letter and Onboarding form.</li>
<li>Creation of task workflows for Professional Staff.</li>
</ul>
 Database Management: 
<ul>
<li>Maintain and update databases with accurate client information, tax forms to be filed, and filing statuses.</li>
<li>Ensure data integrity and confidentiality.</li>
</ul>
 Administrative Support: 
<ul>
<li>Schedule and confirm client in-person appointments and Teams meetings.</li>
<li>Manage incoming and outgoing mail and overnight shipping, including certified mailings.</li>
<li>Assist the Admin team with other clerical duties as assigned, including assembling tax returns and extensions, calling clients for documentation and signed E-filing authorization forms.</li>
</ul>
Other Job Details: 
<ul>
<li>Full-time and on-site in Parsippany, NJ.</li>
<li>Standard hours 9:00am-5:00pm.</li>
<li>Flexibility and willingness to work extended hours (evenings/weekends), January-April, September-October, and as needed.</li>
<li>Competitive salary - negotiable based upon your experience.</li>
</ul>
Required Qualifications: 
<ul>
<li>High School graduate or equivalent.</li>
<li>At least 1 year of office experience.</li>
<li>Client service experience.</li>
<li>Strong proficiency in Microsoft Office Suite, especially Excel.</li>
<li>Strong proficiency in Adobe Creative Cloud (editing pdf documents).</li>
<li>Excellent verbal and written communication skills, organizational and analytical skills, and diligence.</li>
<li>Professional demeanor and presentation.</li>
<li>Ability to thrive in a demanding environment.</li>
</ul>
You will stand out if you have: 
<ul>
<li>CPA Firm experience providing admin support for tax, audit, or accounting departments.</li>
<li>Knowledge of tax, accounting, and financial terminology.</li>
<li>Experience with A/R and A/P.</li>
<li>Associate or Bachelors Degree.</li>
</ul>
Benefits for Full-Time Employees: 
<ul>
<li>Paid Health Insurance starts at 3 months, with access to Dental &amp; Vision insurance.</li>
<li>Paid $50K Group Life Insurance Policy at 3 months.</li>
<li>Eligible for matching 401(k) Retirement Plan at 4% at one-year anniversary.</li>
<li>15 PTO days per year, accrued based on start date.</li>
<li>Employee Referral Bonus program.</li>
<li>Paid Professional Development as determined by your supervisor.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionThis is an entry level Administrative Assistant position. Responsibilities will include: • Answer multi-line phone system while fielding/transferring calls • Accounts Receivable: positing payments • Greet visitors and customers with a pleasant, welcoming attitude • Posting, sorting, opening, and delivering mail • Index Accounts Payable invoices • Enter Accounts Payable purchase orders for payment • Index Accounts Payable checks with vendor invoices • Organize and maintain our Accounts Payable filing system • Order office supplies • Organize and maintain a neat and orderly reception area for employees • Provide clients with outstanding customer service • Assist with Accounts Receivable duties, send invoice copies to customer upon request • Contacting customers for payment • Assisting with other administrative duties as necessary Skills Required: • Must have strong communication, high attention to detail, and problem-solving skills • Must be Microsoft Windows, Excel, Word, and spreadsheet proficient • Experience with multi-line phone units • Ability to follow directions and take notes • Solid job tenure and work ethic • Strong attention to detail and follow through • Must be capable of working independently and as part of the team Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: <a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf" target="_blank">https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRi…</a> The pay transparency policy is available here: <a href="https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf" target="_blank">https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_…</a> For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Partici…</a> We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1086 Company DescriptionThis company offers growth and a great group of people to work with. 
<h3>Company Description</h3>
This company offers growth and a great group of people to work with.

<h3>Job Description</h3>
Job Description
We are looking for a skilled Administrative Assistant to join our team in West Des Moines, Iowa. This Contract to permanent position is ideal for someone with a strong background in front desk operations and administrative sales support. The role requires excellent organizational abilities and a detail-oriented approach to effectively handle day-to-day office tasks.
 
Responsibilities:
• Provide front desk support by answering inbound calls and greeting visitors in a detail-oriented manner.
• Assist with administrative tasks related to sales, including data entry and maintaining customer records.
• Manage email correspondence and respond promptly to inquiries.
• Schedule appointments and coordinate calendars for team members.
• Utilize Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word to prepare reports, presentations, and other documents.
• Maintain an organized workspace and ensure office supplies are adequately stocked.
 
If you enjoy supporting a team and utilizing strong customer service to coordinate with clients, please apply today! 515.706.4974 or apply through our Robert Half website.
Requirements:
• Minimum of 2 years of experience in an administrative or receptionist role.
• Proficiency in answering inbound calls and providing excellent customer service.
• Strong skills in data entry and managing email correspondence.
• Familiarity with scheduling appointments and coordinating calendars.
• Advanced knowledge of Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word.
• Ability to handle inbound and outbound calls professionally and efficiently.
• Exceptional organizational skills and attention to detail.
• Proven ability to multitask and adapt to changing priorities in a fast-paced environment.
 
If you enjoy supporting a team and utilizing strong customer service to coordinate with clients, please apply today! 515.706.4974 or apply through our Robert Half website.

<h3>Job Description</h3>
Job Description
Who are we?
The TSS Family of Companies is one of the largest independent laboratory and hospital service providers with locations across the United States. Our customers include leading life sciences and healthcare companies and renowned research institutions. We are a leading provider of environmental monitoring solutions and testing, calibration, and certification services for controlled environments, medical gas systems, and laboratory instrumentation. Our Family of Companies includes Technical Safety Services (TSS), Evergreen Medical Services (EMS), and Cornerstone Commissioning. We are rapidly growing and looking for additional passionate and talented employees to join our team and partner with our customers who are doing dramatic work focused on improving the human condition.
How will you make an impact?
We’re looking for a detail-oriented Temporary Data Entry &amp; Migration Specialist to support our team with a high-volume data migration project. This role is critical in ensuring data is accurately entered, reviewed, and transferred into our internal and external systems. This is a temporary assignment focused on precision, organization, and efficiency.
&nbsp;What will you do?
<ul>
<li>Perform data entry and data migration for multiple clients.</li>
<li>Accurately process and verify documents across various internal and external systems.</li>
<li>Review data for accuracy, completeness, and consistency.</li>
<li>Support general administrative tasks related to data cleanup and record maintenance.</li>
<li>Ensure timely and organized handling of all data entry tasks.</li>
<li>Other duties as assigned.</li>
</ul>
How will you get rewarded?
Compensation and Benefits
<ul>
<li>Salary range of&nbsp;$18.00 - $24.00 hourly&nbsp; (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with industry data.)</li>
</ul>
How will you get here?
Education and Experience
<ul>
<li>Requires a High School Diploma or equivalent. 2-year degree preferred.</li>
<li>Requires 1-2 year of customer service experience.</li>
<li>A combination of education, training and related experience may meet requirements.</li>
</ul>
Knowledge, Skills and Abilities
<ul>
<li>Strong attention to detail and accuracy.</li>
<li>Ability to work independently, manage priorities, and meet deadlines.</li>
<li>Comfortable working with data management systems and Excel.</li>
<li>Prior data entry or data migration experience preferred.</li>
</ul>
TSS is a passionate equal opportunity employer and celebrates diversity. Interested in a role but not sure it’s the right fit for you? Call us and let’s talk.
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Temporary Administrative

<h3>Job Description</h3>
Job DescriptionA well-established energy company based in Red Bank, NJ is seeking an experienced Administrative Assistant to support a dynamic, fast-paced office. This multi-faceted role requires a highly organized and proactive individual with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities under tight deadlines. Key Responsibilities: - Manage and coordinate complex calendars for multiple sales executives - Schedule meetings, resolve calendar conflicts, and ensure timely follow-ups - Prepare and edit PowerPoint presentations for internal and external events - Support marketing initiatives for the sales team, including coordination and shipping of booth materials - Assist with timesheet tracking, budget reconciliation, and expense reporting - Manage office supply inventory and place orders as needed - Ensure all office equipment is properly stocked and functioning - Provide general administrative support and assist with special projects as needed Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: <a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf" target="_blank">https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRi…</a> The pay transparency policy is available here: <a href="https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf" target="_blank">https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_…</a> For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Partici…</a> We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1504 Company DescriptionThis company offers growth and a great group of people to work with. 
<h3>Company Description</h3>
This company offers growth and a great group of people to work with.

<h3>Job Description</h3>
Job Description
We are seeking a Property Administrative Assistant to provide critical support to its property management team during a transitional period. This role is ideal for a detail-oriented and organized individual who is ready to contribute to the smooth operations of affordable housing properties.
 
Key Responsibilities:
<ul>
<li>Provide administrative support to property management staff at multiple sites, ensuring seamless communication and coordination.</li>
<li>Assist with preparing, organizing, and maintaining property-related documentation, including contracts, lease agreements, and compliance paperwork.</li>
<li>Utilize the Yardi system for data entry and tenant management as needed (prior experience with Yardi is a plus).</li>
<li>Respond to tenant inquiries and concerns in a professional and timely manner, directing issues to the appropriate department.</li>
<li>Support any compliance or regulatory requirements for affordable housing properties.</li>
<li>Perform general administrative tasks, such as scheduling meetings, processing reports, and maintaining office files.</li>
</ul>
Qualifications:
<ul>
<li>Property management experience is preferred but not required. Familiarity with Yardi software and affordable housing operations is a plus.</li>
<li>Skills: Strong organizational, multitasking, and communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Background Check: Must be able to complete and pass a federal background check prior to starting.</li>
<li>Work Ethic: Dependable, with the ability to work independently as well as collaboratively within a team.</li>
</ul>

192,497 Administrative Jobs