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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Responsibilities include but not limited to: 
<ul>
<li>Dedicated administrative support for the Project Managers, and Estimators.</li>
<li>Administrative support in such areas as:</li>
<li>CRM electronic entries for all potential jobs.
<ul>
<li>Take incoming phone calls and new projects</li>
<li>Set new projects up in system and create files</li>
<li>schedule appointments for estimators</li>
<li>assist in scheduling of work and creating work orders</li>
<li>Prepare bids - completing confirmation of quotes.</li>
<li>Process initial project information billings and other pertinent project information.</li>
<li>Prep billing file.</li>
<li>Prep contract package for signatures.</li>
<li>Process billings, receivables, burnsheets, project warranties, job closeout files, etc.</li>
<li>And other duties as assigned by your manager.</li>
</ul>
</li>
</ul>
 Knowledge, Skills and Abilities: 
<ul>
<li>2 - 4 years of experience in a similar position.</li>
<li>Excellent computer skills especially in Microsoft Office Word, Excel, &amp; Outlook.</li>
<li>Good organizational and time management skills.</li>
<li>Excellent follow through and follow-up skills.</li>
<li>Ability to work in a fast paced environment.</li>
<li>Must be friendly and outgoing.</li>
<li>Prior experience in construction or restoration preferred.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionAbout UsCalling All Organized Superstars! We are a dedicated and influential organization committed to supporting and empowering professionals within the education sector across Oregon. Our mission is to advocate for educators and ensure a high-quality learning environment for all students. We foster a collaborative and supportive workplace where individuals can contribute meaningfully to the advancement of education in our state. OverviewWe are seeking a highly organized and proactive Administrative Assistant to provide crucial support to a UniServ Consultant and the local associations they serve. This is a temporary position with the potential to transition into a temp-to-hire role. The successful candidate will be adept at managing a variety of administrative tasks, possess strong analytical and communication skills, and be comfortable working independently while also collaborating effectively with a team. This role offers a unique opportunity to contribute directly to the vital work of supporting educators and strengthening our public education system. Responsibilities
<ul>
<li>Provide complex administrative support to an assigned UniServ Consultant</li>
<li>Conduct membership data analysis and maintain accurate updates to relevant systems</li>
<li>Assist with bargaining support activities, including document preparation and information gathering</li>
<li>Support political action initiatives through administrative tasks and coordination</li>
<li>Provide direct assistance to local association leaders and members, addressing inquiries and providing resources</li>
<li>Coordinate and support the planning and execution of meetings, events, and workshops</li>
<li>Other tasks as needed</li>
</ul>
 Qualifications and Skills
<ul>
<li>2-4 years of experience in a complex administrative support role.</li>
<li>Strong organizational and time-management skills with the ability to prioritize tasks effectively</li>
<li>Excellent written and verbal communication skills, including professional phone etiquette </li>
<li>Proficiency in data entry, analysis, and report generation</li>
<li>Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) - especially Excel, is essential</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion</li>
<li>Strong attention to detail and a high degree of accuracy</li>
<li>Ability to work independently, take initiative, and problem-solve effectively</li>
<li>A proactive and adaptable approach to tasks and responsibilities</li>
</ul>
 Schedule: Monday - Friday (8:00AM - 5:00PM) Compensation: $25.00 Hourly We're Excited to See How You Can Help Us Support Oregon's Educators! Apply Now! We offer employees weekly paychecks (direct deposit), and upon eligibility we offer health insurance (Kaiser), accrued paid sick time (Oregon Paid Sick Leave), and a retirement option (OregonSaves).

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Responsibilities include but not limited to: 
<ul>
<li>Dedicated administrative support for the Project Managers, and Estimators.</li>
<li>Administrative support in such areas as:</li>
<li>CRM electronic entries for all potential jobs.
<ul>
<li>Take incoming phone calls and new projects</li>
<li>Set new projects up in system and create files</li>
<li>schedule appointments for estimators</li>
<li>assist in scheduling of work and creating work orders</li>
<li>Prepare bids - completing confirmation of quotes.</li>
<li>Process initial project information billings and other pertinent project information.</li>
<li>Prep billing file.</li>
<li>Prep contract package for signatures.</li>
<li>Process billings, receivables, burnsheets, project warranties, job closeout files, etc.</li>
<li>And other duties as assigned by your manager.</li>
</ul>
</li>
</ul>
 Knowledge, Skills and Abilities: 
<ul>
<li>2 - 4 years of experience in a similar position.</li>
<li>Excellent computer skills especially in Microsoft Office Word, Excel, &amp; Outlook.</li>
<li>Good organizational and time management skills.</li>
<li>Excellent follow through and follow-up skills.</li>
<li>Ability to work in a fast paced environment.</li>
<li>Must be friendly and outgoing.</li>
<li>Prior experience in construction or restoration preferred.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionPosition Summary:
The Administrative Assistant to the CEO is a highly organized and detail-oriented professional who provides comprehensive administrative support to the Chief Executive Officer and executive leadership team at our Federally Qualified Health Center (FQHC). This individual plays a crucial role in ensuring smooth communication, efficient office operations, and the execution of special projects that support our organization’s mission.
Essential Duties and Responsibilities:
<ul>
<li>
Executive Support
<ul>
<li>
Provide primary phone coverage for the CEO; answer and direct incoming calls professionally and promptly.
</li>
<li>
Coordinate and manage the CEO’s calendar, appointments, and meetings as needed.
</li>
<li>
Attend and take detailed minutes for internal meetings including all-staff and administrative leadership meetings.
</li>
<li>
Coordinate logistics and prepare agendas, presentation materials, and reports for meetings.
</li>
<li>
Manage incoming emails, generate responses, print contracts or other agreements for signature.
</li>
<li>
Arrange and manage catering/lunches for all-staff and admin meetings.
</li>
</ul>
</li>
<li>
Board Relations
<ul>
<li>
Send out reminders and communication to Board members.
</li>
<li>
Prepare and distribute Board packets and materials in advance of scheduled meetings.
</li>
</ul>
</li>
<li>
Office Administration
<ul>
<li>
Prepare and mail all USPS, UPS, and FedEx packages and track delivery statuses.
</li>
<li>
Receive, sort, and distribute incoming mail.
</li>
<li>
Maintain filing systems including general filing and digital document storage.
</li>
<li>
Oversee registration and material preparation for seminars or training events, including certificates, name badges, evaluations, and follow-up communications.
</li>
<li>
Ensure timely mailing of seminar materials to appropriate venues and participants.
</li>
</ul>
</li>
<li>
Finance and Projects
<ul>
<li>
Provide assistance to the accounting team with light bookkeeping or administrative finance tasks, as needed.
</li>
<li>
Support development and coordination of internal and external special projects as assigned by the CEO.
</li>
<li>
Act as project lead or liaison for administrative initiatives as needed.
</li>
</ul>
</li>
<li>
Other Duties
<ul>
<li>
Maintain strict confidentiality in all matters related to CEO support and organizational operations.
</li>
<li>
Perform other related duties and responsibilities as assigned by the CEO or administrative leadership.
</li>
</ul>
</li>
</ul>
Qualifications:
<ul>
<li>
High school diploma or equivalent required; Associate’s or Bachelor’s degree in business administration or related field preferred.
</li>
<li>
Minimum 3 years of administrative support experience, preferably in a healthcare or nonprofit setting.
</li>
<li>
Exceptional organizational and time-management skills.
</li>
<li>
Strong written and verbal communication skills.
</li>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
</li>
<li>
Experience taking and transcribing meeting minutes.
</li>
<li>
Demonstrated ability to maintain confidentiality and exercise sound judgment.
</li>
<li>
Professional demeanor and strong interpersonal skills.
</li>
<li>
Ability to work independently and manage multiple priorities under deadlines.
</li>
</ul>
Work Environment:
<ul>
<li>
This position operates in a professional office environment.
</li>
<li>
Requires regular use of standard office equipment such as computers, phones, copiers, and filing systems.
</li>
<li>
Occasional local travel may be required for seminars or board-related tasks.
</li>
</ul>

Benefits
<ul>
<li>401k with employer match</li>
<li>Dental Insurance</li>
<li>Disability Insurance</li>
<li>Employee Assistance Program</li>
<li>Flexible Spending Account</li>
<li>Health Insurance</li>
<li>Life Insurance</li>
<li>Paid Time Off</li>
<li>Vision Insurance</li>
</ul>

<h3>Job Description</h3>
Job Description
We are an in-home care agency looking for a Care Administrative Assistant, who has a passion to serve the senior population.
If you are professional, compassionate, upbeat, understanding and thrive in a diverse, fast-paced office, we want to meet you!
 
Primary functions: 1. Answering the phone with the proper greeting and pleasant upbeat demeanor as needed. 2. Assist internal and external clients 3. Be able to be on-call one night per week, and one weekend per month (answering the phones after business hours, assisting clients and caregiver via the phone with any emergency situation, scheduling as needed) 4. As needed back up caregiver 5. As needed back up scheduler
 
Must have general knowledge: 1. Operate a multi-line phone (as needed) 2. Operate a computer 3. Microsoft Office, Word and Excel 4. General standard office procedures 5. Printing, scanning and faxing 6. Must be physically able to stand at a scanner printer for up to 20 minutes at a time 7. Must be able to lift 25 pounds if needed 8. Your own reliable transportation
 
Ability to commute/relocate:
<ul>
<li>Pittsford, NY 14534: Reliably commute or planning to relocate before starting work (Required)</li>
</ul>
Job Type: Full-time
Pay: $19.00 - $20.00 per hour
Benefits:
<ul>
<li>401(k)</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 
Schedule:
<ul>
<li>8 hour shift</li>
<li>Day shift</li>
<li>Monday to Friday</li>
</ul>
Education:
<ul>
<li>High school or equivalent (Required)</li>
</ul>
Experience:
<ul>
<li>Customer service: 1 year (Required)</li>
</ul>
Language:
<ul>
<li>English (Required)</li>
</ul>
License/Certification:
<ul>
<li>Driver's License (Required)</li>
</ul>
Work Location: In person

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant Department: Deposit Operations Reports To: Vice President - Consumer Lending Status: Non-Exempt Salary Range: $35,500 - $44,275 ($17.00 /hour - $21.28 /hour) Who We Are At Timberline Bank, our people are our most valuable asset. We seek qualified employees who enjoy people, are innovative, and who are eager to learn. We, in return, provide opportunities for personal advancement and professional growth. The driving force behind our dedication to providing a "Better, Faster, Easier. -Always." experience is the Timberline Team. From the moment you enter the building, we greet you as a person, not an account number-our belief in the value of exceeding customers' high expectations is what makes Timberline Bank a bank here for our community. Our commitment has been and always will be to provide high-quality personalized customer service. With the Timberline personal touch, the level of customer support is unparalleled. We want to support you and your financial well-being, whether through your personal or commercial needs. Each customer contributes to the success of our small business. TO US, IT IS PERSONAL.
What We Value At Timberline Bank, the core of our culture is in the following values. We believe heavily in fulfilling each one of these to the highest degree. Our culture is the foundation of who we are as a team, and as a business.
<ol>
<li>Exceeding Customers' High Expectations</li>
<li>Empowering a Dedicated Team</li>
<li>Having Fun While Winning</li>
<li>Passionate About our Communities</li>
<li>Value Added Resource for our Customers (Trusted Advisor)</li>
</ol>
Position Summary The Administrative Assistant is a customer-facing, detail-oriented role responsible for managing front-of-house operations, supporting executive functions, and overseeing several key internal processes. This full-time position (8:00 AM - 5:00 PM) provides exceptional service to customers and internal staff, facilitates daily lobby operations, and ensures seamless coordination of meetings, mail handling, and vendor interactions. While this role still supports the coffee bar and customer hospitality, it includes additional administrative oversight and approval responsibilities that distinguish it from the Customer Concierge I role.
Essential Duties and Responsibilities
Customer Experience &amp; Lobby Operations
<ul>
<li>Greet and host customers upon entry, ensuring a welcoming and professional atmosphere.</li>
<li>Open the front doors at 9:00 AM daily and ensure the lobby is clean, organized, and ready for customer traffic.</li>
<li>Maintain lobby cleanliness, including checking for and removing trash and clutter throughout the day.</li>
<li>Assist with bank tours and help coordinate larger visits and meetings as needed.</li>
<li>Prepare the lobby for Monday morning meetings and monthly nonprofit hosting.</li>
<li>Accept legal documents such as garnishments or warrants and deliver to Risk Management.</li>
</ul>
Administrative Coordination &amp; Communication
<ul>
<li>Sort and deliver incoming mail and manage return mail distribution.</li>
<li>Scan invoices and route to appropriate departments, including Accounts Payable and other branches.</li>
<li>Coordinate and facilitate FedEx deliveries and invoice processing.</li>
<li>Review and approve internal room reservations; for external community room bookings, confirm availability and coordinate logistics with appropriate departments.</li>
<li>Maintain and update the Outlook calendar for the boardroom, community room, and roof terrace.</li>
<li>Assist with executive management meetings by preparing rooms, setting up catering, and ensuring materials are in place.</li>
<li>Accept and coordinate with Marketing Team for orders of branded promotional items (e.g., water bottles, custom sleeves).</li>
<li>Serve as a backup for Customer Concierge I as needed</li>
<li>Other duties as assigned.</li>
</ul>
Coffee Bar Support &amp; Event Oversight
<ul>
<li>Assist with daily coffee bar coverage, maintaining quality service and presentation.</li>
<li>Approve and place orders for coffee bar supplies and monitor inventory levels for 1st floor.</li>
<li>Coordinate the monthly Coffee of the Month feature: approve flavor selection, manage inventory, and ensure marketing materials are displayed.</li>
<li>Host and coordinate monthly nonprofit guests: send invites, order supplies, greet representatives, and help serve coffee to customers.</li>
<li>Execute monthly coffee bar signage updates and collateral changes (e.g., donation box, flyers, tabletop furs).</li>
<li>Plan and facilitate monthly work anniversary and birthday breakfasts, including games or bonding activities.</li>
<li>Ensure VRC shred bins are emptied monthly and schedule shred days as needed.</li>
<li>Coordinate quarterly orders of Kids Corner toys and ensure the area remains well-stocked and clean.</li>
<li>Support marketing and executive team in planning and facilitating large donation presentations, gifts, or flower deliveries to customers or community members.</li>
</ul>
Physical Requirements &amp; Job Expectations
<ul>
<li>Spanish-speaking candidates will be given priority consideration.</li>
<li>Fast-paced, hands-on role requiring the ability to stand, walk, and move quickly between locations within the branch. Ability to lift and carry heavy items, including containers weighing up to 30 pounds (e.g., gallon-sized milk containers and coffee supplies).</li>
<li>Ability to work efficiently under pressure, particularly during busy periods when managing both customer service and operational tasks.</li>
<li>Exceptional customer service skills, with a focus on delivering a positive experience for all customers.</li>
<li>High School Diploma or equivalent.</li>
<li>Proficiency with office equipment and software (e.g., Microsoft Office Suite).</li>
</ul>
Key Competencies/Skills
<ul>
<li>Be Thorough: Ensure that work is completed thoroughly and correctly; prepare carefully for meetings and presentations.</li>
<li>Achieve Results: Complete tasks on a timely basis and based on an understanding of the priorities.</li>
<li>Establish and Maintain Personal Credibility: Consistently model behavior that is perceived as responsible, reliable, and ethical.</li>
<li>Communicate Effectively: Express oneself clearly in interactions with others, both verbally and in writing. Notice, interpret, and anticipate needs and concerns. Ensure that critical information is shared with those who should be kept informed.</li>
<li>Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.</li>
<li>Relationship Building: Ability to effectively build relationships with vendors, management, and staff.</li>
<li>Time Management: Ability to effectively utilize available time for the completion of necessary job tasks.</li>
</ul>
 
**Pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules, the salary range above represents the low and high end of the salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of the total compensation package for employees. Incentives based on Timberline Team goals may also be offered. In addition, Timberline Bank provides a variety of benefits to full time employees, including health insurance coverage, vision insurance, dental insurance, life and disability coverage, 401K plan, paid holidays and paid time off.
Equal Employer Opportunity Statement Timberline Bank prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
All job requirements in the job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested.
OUR COMPANY ADHERES TO A POLICY OF EMPLOYMENT-AT-WILL, WHICH ALLOWS EITHER PARTY TO TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.

<h3>Job Description</h3>
Job DescriptionOffice Assistant Job Description The Office Assistant performs all office administrative tasks related to customer calls, job management, tracking, and customer satisfaction activities. They will have additional general office responsibilities such as: drafting correspondence, filing, and creating reports. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. There are multiple training and development programs available to all employees, which can lead to receiving industry certifications! If you thrive in a dynamic and fast-paced environment, while possessing the ability to adapt to changing priorities, we invite you to apply for this exciting opportunity today! Primary Roles and Responsibilities 
<ul>
<li>Receive, enter calls and beacon properties</li>
<li>Perform excellent customer service</li>
<li>Receive general phone calls and greet visitors</li>
<li>Prepare job folders</li>
<li>Perform weekly customer call backs</li>
<li>Prepare written correspondence with customers</li>
<li>Assist marketing department with CE class promotions/registrations, general marketing projects</li>
</ul>
 Required Qualifications 
<ul>
<li>Typically, two or more years of administrative or office-related experience</li>
<li>Excellent verbal and written communication skills</li>
<li>Polite, confident, and excellent customer service skills, including listening and questioning skills</li>
<li>Ability to remain calm and professional during tense or stressful situations</li>
<li>Excellent organizational skills and strong attention to detail</li>
<li>Capability to work in a fast-paced, team-oriented office environment</li>
<li>Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)</li>
</ul>
 Desired Qualifications 
<ul>
<li>Customer service experience, quality assurance</li>
<li>Experience providing admin support in cleaning, restoration, or construction service industry</li>
<li>Ability to multi-task</li>
</ul>
 Formal Education/Training 
<ul>
<li>Minimum of high school diploma or equivalent</li>
</ul>
Physical and Work Environment Requirements This is a largely sedentary role in an office environment. This is not a remote position. Normal Working Hours, Additional Working Hours and Travel Requirements This is a full-time position working 7:00 a.m. - 4:00 p.m., Monday through Friday. This position may require longer hours, and some flexibility in hours may be needed dependent upon the business needs. There is some flexibility with start/end times. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

<h3>Job Description</h3>
Job Description
Our client in the Kittanning area is seeking a reliable and organized Administrative Assistant for a contract to hire role. This position is administrative in nature and will directly support the VP of Finance, with occasional back-up responsibilities in Accounts Payable, Accounts Receivable, and Shipping. This is a fully onsite role. Hours are 7:15am - 4pm or 8:15am -5:00pm (includes a 45-minute lunch.) Based on experience, pay is $20-$25 hourly. A background check is required.
 
 
Key Responsibilities:
Provide general administrative support to the VP of Finance and office staff
 
Manage files, documentation, and office records with accuracy and confidentiality
 
Answer and direct phone calls; manage email correspondence
 
Perform data entry and assist with basic reporting
 
Support clerical functions in AP/AR and shipping departments when needed
 
Maintain office supply inventory and assist with scheduling service vendors
 
Contribute to a smooth, organized, and efficient office environment
 
Candidate Requirements:
 
Minimum of 2 years in an administrative support role
 
Strong organizational skills and attention to detail
 
Proficiency with Microsoft Office (Word, Excel, Outlook)
 
Ability to work independently and multitask effectively
 
Basic understanding of accounting or shipping processes is a plus
 
Dependable, professional, and adaptable to client needs

<h3>Job Description</h3>
Job Description
Our client, a leader in the manufacturing industry, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the Precision Welding Solutions Division supporting senior-level leaders. The ideal candidate will have excellent communication skills, strong organizational abilities, and a knack for multitasking, which will align successfully in the organization.
Job Title: Administrative Assistant and Event Planner
Location: Appleton, WI
Pay Range:&nbsp;$17.00-$20.00 per hour
What's the Job?
<ul>
<li>Provide administrative support for senior level leaders, ensuring smooth operations.</li>
<li>Manage and arrange meetings and events, including catering and logistics.</li>
<li>Coordinate travel arrangements for the leadership team, both domestically and internationally.</li>
<li>Maintain office supply inventory and manage general office duties.</li>
<li>Handle mail distribution and greet customers/vendors with professionalism.</li>
</ul>
What's Needed?
<ul>
<li>Proficient in MS Office products including Word, Excel, PowerPoint, and Outlook.</li>
<li>Experience in event planning and high-level administrative support.</li>
<li>Strong attention to detail and accuracy in all tasks.</li>
<li>Ability to adapt and handle multiple tasks in a fast-paced environment.</li>
<li>Associates degree preferred, but not required.</li>
</ul>
What's in it for me?
<ul>
<li>Opportunity to work in a dynamic and supportive environment.</li>
<li>Gain valuable experience in administrative and event planning roles.</li>
<li>Collaborate with a diverse team of professionals.</li>
<li>Enhance your skills in a high-profile setting.</li>
<li>Contribute to meaningful projects within the organization.</li>
</ul>
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
About ManpowerGroup, Parent Company of: &nbsp;Manpower, Experis, Talent Solutions, and Jefferson Wells
ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells –&nbsp;creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

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