Administrative Assistant

Job Description

Job Title: Administrative Assistant

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Location: Mountain View, CA (Onsite)

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Duration: 6+ Months

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Key Responsibilities

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• Provide administrative and clerical support to managers and department teams.

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• Coordinate meetings, conference rooms, and office logistics.

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• Arrange domestic/international travel and process expense reports.

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• Prepare, proofread, and maintain reports, correspondence, and documentation.

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• Manage office supplies, equipment, vendor coordination, and facility-related activities.

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• Support office moves and ensure smooth day-to-day operations.

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• Handle confidential information with professionalism and discretion.

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Required Qualifications

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• 5+ years of administrative support experience, preferably in a high-tech or product management environment.

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• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and SharePoint.

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• Excellent written and verbal communication skills.

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• Strong organizational, multitasking, and time management abilities.

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• Experience coordinating meetings, travel arrangements, and office operations.

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• Ability to work independently while managing multiple priorities in a fast-paced environment.

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Preferred Skills

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• Detail-oriented with excellent problem-solving abilities.

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• Professional, proactive, and adaptable with a positive attitude.

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• Strong interpersonal skills and ability to collaborate across teams.

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• Experience maintaining confidentiality and supporting executive or department-level operations.

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