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<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant on a part time basis to join our team on a contract basis in Stockton, California. This role involves providing administrative and office support to ensure smooth daily operations, including data entry, records management, and customer interactions. If you thrive in both independent and collaborative work environments and possess strong organizational skills, we encourage you to apply.
 
Responsibilities:
• Conduct fieldwork, such as riding buses, performing ride checks, counting passengers, and making detailed route observations, including on weekends.
• Provide directions to passengers using both online and paper-based bus schedules, demonstrating resourcefulness and proficiency with computers.
• Manage administrative tasks such as data entry, maintaining records, and creating specialized reports and files.
• Engage with customers to address inquiries and provide technical or administrative support.
• Work independently while also collaborating effectively within a team-oriented environment.
• Utilize Microsoft Office applications, including Excel, to complete tasks with accuracy and efficiency.
• Maintain a high level of organization, ensuring attention to detail and effective time management.
• Analyze data and information to support decision-making and improve processes.
• Perform receptionist duties, including answering inbound calls and handling inquiries professionally.
• At least 1 year of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication skills, both written and verbal.
• Ability to perform fieldwork, including passenger counting and route observations.
• Familiarity with reading and interpreting bus schedules.
• Excellent organizational skills with a keen eye for detail.
• Ability to manage time effectively and prioritize tasks.
• Analytical skills to evaluate data and support operational improvements.
 
Please call 209.279.5269 once the application has been completed.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills. Responsibilities: • Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere. • Provide accurate and timely information to prospective and current residents. • Organize and maintain office files and documentation related to property management. • Monitor office inventory and place orders for supplies as needed. • Collaborate with the maintenance team to process and follow up on resident work orders. • Manage and update the waitlist, including sending out relevant correspondence. • Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep. • Handle inbound calls and direct inquiries to the appropriate departments. • Perform additional administrative tasks as assigned to support overall operations.• Proven experience in administrative assistance or a similar role. • Strong ability to handle inbound calls and manage receptionist duties professionally. • Proficiency in data entry and maintaining organized records. • Excellent communication skills and attention to detail. • Familiarity with office equipment and software such as Microsoft Office Suite. • Ability to multitask and prioritize tasks effectively. • Comfortable working independently and collaboratively within a team. • High level of professionalism and commitment to providing excellent service.

<h3>Job Description</h3>
Job Description
We are looking for a meticulous and proactive Administrative Assistant to join our team in Santa Monica for a short-term coverage. This is a one-week assignment to cover for admin and facility related responsibilities.
 
Responsibilities:
• Coordinate and arrange lunch deliveries and catering services as needed.
• Keep common areas, including the kitchen, clean and well-maintained.
• Monitor and replenish office supplies, ensuring inventory levels meet operational needs.
• Place orders for office supplies and maintain vendor relationships for seamless procurement.
• Handle expense reporting and ensure invoices are accurately coded and approved.
• Provide support in managing vendor contracts and relationships.
• Answer and manage calls on a multi-line phone system in a highly organized manner.
• Assist with organizing and maintaining general office records and systems.
• Proven experience in administrative or office support roles. • Strong organizational skills with the ability to multitask and prioritize responsibilities. • Familiarity with using and managing multi-line phone systems. • Demonstrated ability to maintain vendor relationships and coordinate supply orders. • Proficiency in handling expense reports and coding invoices. • Must be fully vaccinated as per company policy. • Excellent communication skills and attention to detail. • Ability to work effectively in a fast-paced environment.

<h3>Job Description</h3>
Job Description
This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members.
 
Administrative Assistant Duties:
•Prepare email correspondence, manuals, meeting agendas and minutes
•Manages schedule of department staff as needed
•Coordinate meeting logistics
•Coordinate travel and process expenses for department staff
•Work with Finance to process member reimbursements for travel expenses
•Processes Risk Funds for members and insureds
•Provides support for various projects, workshops and symposia
•Uses software to support projects and project outputs that promote department efficiencies
•Complete intermediate planning functions to support projects, meetings and programs
•Schedules onsite and virtual meetings with members and outside organizations
•Other duties as assigned
 
REQUIREMENTS:
•High School Diploma or G.E.D. required; Associate’s Degree preferred
•2-4 years’ experience in an administrative support role is required
•Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook
•Working knowledge of Concur, Docusign, ImageRight strongly preferred,
•Working experience with setting up Zoom and Microsoft Teams preferred
•Working knowledge of Jira or similar Project Management software strongly preferred
•Applies critical thinking and uses problem-solving skills.
•Exhibits empathic communication, emotional intelligence and excellent customer service
•Excellent grammar and mathematical skill
 
Must Haves:
•Take initiatives
•Highly organized
•Asks questions, takes notes
•Ability to handle multiple projects and changing priorities
•Professional demeaner in personal interactions, high level of customer service
•Intermediate to advanced skills Microsoft Office programs
•Excellent verbal and written communications
•Will be interacting with external organizations, hospital leaders and internal staff
 
If you are interested in this Administrative Assistant role, please submit your resume today!
Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Email Correspondence, Meeting Minutes, Meeting Coordination, Expense Reports, Coordinating Schedules, DocuSign, Vertafore ImageRight, Concur Expense, Zoom, Microsoft Word, Microsoft Excel, Microsoft Outlook

<h3>Job Description</h3>
Job Description
CWCC, Inc. is accepting applications for an Administrative Assistant. This position will work under a current childcare administrator and learn the day to day of running a childcare center.
General Description: The Administrative Assistant will learn the roles and responsibilities of both a center director and a curriculum specialist and is responsible for helping ensure that child care programs are in conformance with company regulations and State child care licensing provisions and that their center is providing a quality early childhood educational program.
 Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
<ul>
<li>Daily operation of the center in a manner that contributes to the growth, development, safety and discipline of children.</li>
<li>Is able to view position as that of an administrator of a small business, utilizing cost efficient methods in all phases of operation and keeping all accounts receivable current.</li>
<li>Require compliance of center policies, practices and procedures. Recommend, prepare and implement written policies and procedures for the Center operations, consistent with all applicable regulation and NAEYC accreditation guidelines where appropriate.</li>
<li>Recruit and schedule children for the center; maintain accurate records on children enrolled in the program to include their development, attendance, immunization and general health; conduct program registration, and maintain appropriate files and waiting lists.</li>
<li>Develop and implement marketing strategies for the center.</li>
<li>Ensure well-being of children and quality of learning experiences.</li>
<li>Communicate with parents, staff, regulatory officials, and community service agencies.</li>
<li>Insure compliance with company and state regulations.</li>
<li>Evaluate classroom environments, make suggestions for improvements and directly ensure improvements are met.</li>
<li>Engage in continuous program evaluation with staff and plans for program improvements.</li>
<li>Sets an example for staff: neat and appropriate dress, punctuality, disposition, loyalty, and positive attitude.</li>
<li>Participate in recommended training programs, conferences and other professional development.</li>
<li>Perform duties as a classroom teacher/child care provider, van driver or cook when needed.</li>
<li>Observes classrooms for developmentally appropriate practices, required posted materials, adequate and appropriate materials, safety/sanitation, and other required guidelines. </li>
<li>Reviews weekly planning forms and children's files and provides appropriate feedback and guidance to ensure compliance with company policies and guidelines.</li>
<li>Encourages consistency in environments, expectations and responses to children through the use of Conscious Discipline skills </li>
<li>Collaborates with Director/MCO and teacher in efforts to engage and involve parents with the program, staff and each child's development and learning </li>
<li>Ensuring center is meeting Step Up To Quality standards, with the assistance of tools (PAS, Continuous Improvement Plans, etc...)</li>
</ul>
 
Basic Qualifications
<ul>
<li>Bachelor's Degree</li>
<li>Experience in early learning</li>
</ul>

<h3>Job Description</h3>
Job Description
Insight&nbsp;Global&nbsp;is&nbsp;hiring&nbsp;an&nbsp;Administrative&nbsp;Assistant&nbsp;for&nbsp;a&nbsp;client&nbsp;in&nbsp;Lansing,&nbsp;MI.&nbsp;This&nbsp;is&nbsp;a&nbsp;fulltime,&nbsp;onsite&nbsp;role&nbsp;supporting&nbsp;the&nbsp;Human&nbsp;Relations&nbsp;and&nbsp;Community&nbsp;Services&nbsp;team.&nbsp;The&nbsp;position&nbsp;serves&nbsp;as&nbsp;the&nbsp;department’s&nbsp;main&nbsp;phone&nbsp;receptionist,&nbsp;handling&nbsp;calls,&nbsp;providing&nbsp;intake&nbsp;and&nbsp;referrals,&nbsp;and&nbsp;offering&nbsp;customer&nbsp;service&nbsp;to&nbsp;individuals&nbsp;from&nbsp;diverse&nbsp;backgrounds.&nbsp;Responsibilities&nbsp;include&nbsp;clerical&nbsp;support,&nbsp;data&nbsp;entry,&nbsp;creating&nbsp;spreadsheets&nbsp;and&nbsp;outreach&nbsp;materials,&nbsp;and&nbsp;assisting&nbsp;with&nbsp;daily&nbsp;office&nbsp;operations&nbsp;such&nbsp;as&nbsp;opening&nbsp;and&nbsp;closing&nbsp;the&nbsp;office.
Lansing,&nbsp;MI.
Required&nbsp;Skills&nbsp;&amp;&nbsp;Experience
-&nbsp;3+&nbsp;years&nbsp;professional&nbsp;experience&nbsp;in&nbsp;a&nbsp;Admin&nbsp;Assistant&nbsp;or&nbsp;Office&nbsp;Support&nbsp;role
-&nbsp;Microsoft&nbsp;Office&nbsp;Suite&nbsp;software&nbsp;(MS&nbsp;Word,&nbsp;MS&nbsp;Excel,&nbsp;and&nbsp;MS&nbsp;Outlook&nbsp;).
-&nbsp;Ability&nbsp;to&nbsp;type&nbsp;45&nbsp;wpm&nbsp;or&nbsp;higher.
-&nbsp;Strong&nbsp;interpersonal&nbsp;skills&nbsp;and&nbsp;experience&nbsp;working&nbsp;in&nbsp;a&nbsp;professional&nbsp;office&nbsp;environment
Compensation:&nbsp;$20-$24hr
Exact&nbsp;compensation&nbsp;may&nbsp;vary&nbsp;based&nbsp;on&nbsp;several&nbsp;factors,&nbsp;including&nbsp;skills,&nbsp;experience,&nbsp;and&nbsp;education.&nbsp;Benefit&nbsp;packages&nbsp;while&nbsp;on&nbsp;contract&nbsp;for&nbsp;this&nbsp;role&nbsp;will&nbsp;start&nbsp;on&nbsp;the&nbsp;1st&nbsp;day&nbsp;of&nbsp;employment&nbsp;and&nbsp;include&nbsp;medical,&nbsp;dental,&nbsp;and&nbsp;vision&nbsp;insurance,&nbsp;as&nbsp;well&nbsp;as&nbsp;HSA,&nbsp;FSA,&nbsp;and&nbsp;DCFSA&nbsp;account&nbsp;options,&nbsp;and&nbsp;401k&nbsp;retirement&nbsp;account&nbsp;access&nbsp;with&nbsp;employer&nbsp;matching.&nbsp;Employees&nbsp;in&nbsp;this&nbsp;role&nbsp;are&nbsp;also&nbsp;entitled&nbsp;to&nbsp;paid&nbsp;sick&nbsp;leave&nbsp;and/or&nbsp;other&nbsp;paid&nbsp;time&nbsp;off&nbsp;as&nbsp;provided&nbsp;by&nbsp;applicable&nbsp;law.

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Answer phone traffic (low volume of calls)</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests.</li>
<li>Develop and implement organized filing systems.</li>
<li>Perform all other office tasks.</li>
<li>Assemble and mail tax returns and financial statements.</li>
<li>Do light bookkeeping work</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Have experience with Office Outlook</li>
<li>Ability to prioritize and multitask.</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionWe are a boutique firm performing specialized audit and tax engagements nationally and internationally. The firm provides CPE training, both theoretical and practical experience. Located at our new address in Westlake Village, Sotomayor &amp; Associates, LLP is a Certified Public Accounting firm founded in 1992 by its managing partner, Ivan Sotomayor. From its inception, the firm has been dedicated to providing high quality accounting services by offering clients our experience, expertise, and knowledgeable and energetic staff. Although Sotomayor &amp; Associates has grown to be an international CPA firm with new offices at Westlake Village, California and representative international offices in Dominican Republic, Colombia, Mexico, and Peru, the firm is committed to maintaining its close personal and professional attention to its clients no matter where in the world they may be located. 
<h3>Company Description</h3>
We are a boutique firm performing specialized audit and tax engagements nationally and internationally. The firm provides CPE training, both theoretical and practical experience. Located at our new address in Westlake Village, Sotomayor &amp; Associates, LLP is a Certified Public Accounting firm founded in 1992 by its managing partner, Ivan Sotomayor. \r\n\r\nFrom its inception, the firm has been dedicated to providing high quality accounting services by offering clients our experience, expertise, and knowledgeable and energetic staff. Although Sotomayor &amp; Associates has grown to be an international CPA firm with new offices at Westlake Village, California and representative international offices in Dominican Republic, Colombia, Mexico, and Peru, the firm is committed to maintaining its close personal and professional attention to its clients no matter where in the world they may be located.

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Office Assistant for Busy Restaurant Chain We are seeking a highly organized, reliable, and trustworthy Office Assistant to join our dynamic team at a busy restaurant chain. This full-time role requires a professional with strong bookkeeping skills, exceptional customer service abilities, and excellent phone etiquette. Key Responsibilities: 
<ul>
<li>Assist with daily administrative and office tasks </li>
<li>Manage bookkeeping functions and financial records </li>
<li>Provide outstanding customer service over the phone and in person </li>
<li>Support management with reports, scheduling, and other clerical duties </li>
</ul>
Qualifications: 
<ul>
<li>Minimum 3 years of work history in an administrative, bookkeeping, or related role </li>
<li>Proficiency in Microsoft Word and Excel </li>
<li>QuickBooks knowledge preferred </li>
<li>Strong attention to detail and organizational skills </li>
<li>Excellent communication and interpersonal skills </li>
<li>Flexible availability with a full-time commitment required </li>
</ul>

<h3>Job Description</h3>
Job Description
Responsibilities
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answering phones and directing calls.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Front desk reception and management
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive support: including typing, document preparation and execution, scanning, emailing, copying etc…
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Obtaining and/or executing contract support documentation.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Estimating and business development support.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accounting support.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Other essential office administration functions as required.
Essential Qualifications
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent computer skills, particularly with Microsoft Word Excel and Outlook.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Pleasant and professional phone answering skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accurate and effective communication skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Highly organized and detailed oriented.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Sense of urgency and ability to quickly produce in a fast paced environment.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work independently or as part of a team.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Willingness to take on additional responsibilities when asked.
Experience in the construction field would be preferred but not essential.
Company DescriptionProgressive Roofing Inc., a successful roofing contractor located in Haverhill, MA. is looking for an Administrative Assistant/Secretary to join its team. The position will work closely with and report directly to the President. Strong written, verbal and interpersonal skills are essential for success. 
<h3>Company Description</h3>
Progressive Roofing Inc., a successful roofing contractor located in Haverhill, MA. is looking for an Administrative Assistant/Secretary to join its team. The position will work closely with and report directly to the President. Strong written, verbal and interpersonal skills are essential for success.

<h3>Job Description</h3>
Job DescriptionBenefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
 Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities 
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
 Qualifications 
<ul>
<li>High school diploma/GED required, Associates degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

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