Job Description
Job DescriptionWe are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.
Responsibilities:
• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.
• Provide accurate and timely information to prospective and current residents.
• Organize and maintain office files and documentation related to property management.
• Monitor office inventory and place orders for supplies as needed.
• Collaborate with the maintenance team to process and follow up on resident work orders.
• Manage and update the waitlist, including sending out relevant correspondence.
• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.
• Handle inbound calls and direct inquiries to the appropriate departments.
• Perform additional administrative tasks as assigned to support overall operations.• Proven experience in administrative assistance or a similar role.
• Strong ability to handle inbound calls and manage receptionist duties professionally.
• Proficiency in data entry and maintaining organized records.
• Excellent communication skills and attention to detail.
• Familiarity with office equipment and software such as Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively.
• Comfortable working independently and collaboratively within a team.
• High level of professionalism and commitment to providing excellent service.