Job Description
Job Description
This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members.
Administrative Assistant Duties:
•Prepare email correspondence, manuals, meeting agendas and minutes
•Manages schedule of department staff as needed
•Coordinate meeting logistics
•Coordinate travel and process expenses for department staff
•Work with Finance to process member reimbursements for travel expenses
•Processes Risk Funds for members and insureds
•Provides support for various projects, workshops and symposia
•Uses software to support projects and project outputs that promote department efficiencies
•Complete intermediate planning functions to support projects, meetings and programs
•Schedules onsite and virtual meetings with members and outside organizations
•Other duties as assigned
REQUIREMENTS:
•High School Diploma or G.E.D. required; Associate’s Degree preferred
•2-4 years’ experience in an administrative support role is required
•Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook
•Working knowledge of Concur, Docusign, ImageRight strongly preferred,
•Working experience with setting up Zoom and Microsoft Teams preferred
•Working knowledge of Jira or similar Project Management software strongly preferred
•Applies critical thinking and uses problem-solving skills.
•Exhibits empathic communication, emotional intelligence and excellent customer service
•Excellent grammar and mathematical skill
Must Haves:
•Take initiatives
•Highly organized
•Asks questions, takes notes
•Ability to handle multiple projects and changing priorities
•Professional demeaner in personal interactions, high level of customer service
•Intermediate to advanced skills Microsoft Office programs
•Excellent verbal and written communications
•Will be interacting with external organizations, hospital leaders and internal staff
If you are interested in this Administrative Assistant role, please submit your resume today!
Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Email Correspondence, Meeting Minutes, Meeting Coordination, Expense Reports, Coordinating Schedules, DocuSign, Vertafore ImageRight, Concur Expense, Zoom, Microsoft Word, Microsoft Excel, Microsoft Outlook