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<h3>Job Description</h3>
Job Description
Executive Assistant Job Summary
We are seeking an Executive Assistant to provide administrative support to upper management. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
Executive Assistant Duties and Responsibilities
<ul>
<li>Answer phone inquiries, direct calls to the proper department, and provide basic company information</li>
<li>Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed</li>
<li>Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed</li>
<li>Plan, organize and implement events, such as meetings, business luncheons, or client dinners</li>
<li>Manage executive schedule and act as a liaison for the executive team</li>
<li>Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings</li>
</ul>
Executive Assistant Requirements and Qualifications
<ul>
<li>High school diploma or equivalent; post-secondary degree a plus</li>
<li>1+ years of experience as an Executive Assistant or a similar role</li>
<li>Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)</li>
<li>Experience scheduling appointments and updating calendars</li>
<li>Excellent communication and organizational skills</li>
</ul>
Company DescriptionAt our company, mortgage lending is in our blood. In fact, we have decades of experience in this business, with members of our team having either owned or held senior positions in numerous mortgage companies, banks, title companies, and other real estate businesses. 
<h3>Company Description</h3>
At our company, mortgage lending is in our blood. In fact, we have decades of experience in this business, with members of our team having either owned or held senior positions in numerous mortgage companies, banks, title companies, and other real estate businesses.

Executive Assistant

<h3>Job Description</h3>
Job Description
Lowcountry Property Team
Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team.
Looking for a detail-oriented person who can focus on many projects in a fun, fast-paced real estate office. Attention to detail and a sense of urgency are a must. Having a strong marketing and real estate background is a must. Being able to write a fantastic home description, advertise the listing on many social media sites, talking to the clients and other realtors in an articulate fashion is critical. There is some data entry with inputting new homes on the MLS system. This job is for the person who can think on their feet with some basic common sense.
The ideal candidate will have experience in administration in real estate, leasing, title or mortgage. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.
There is opportunity for advancement for someone who desires to contribute to the growth of our organization while advancing along with it.
Responsibilities
<ul>
<li>Build, implement and manage all systems for clients, lead generation, database management, listing management and back office support.</li>
<li>Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.).</li>
<li>Manage website, blog sites and social media.</li>
<li>Participate in company-provided training sessions.</li>
<li>Compile and distribute weekly/monthly reports to clients (buyers and sellers).</li>
<li>Create and maintain an operations manual that documents all systems and standards.</li>
<li>Create, maintain and utilize a complete lead follow-up system.</li>
<li>Provide concierge level customer service to clients and customers.</li>
<li>Listing management / Buyer management.</li>
<li>Prepare and set up all open houses. Ensure open house materials are properly retrieved and stored after an open house has concluded.</li>
<li>Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies.</li>
</ul>
Qualifications
<ul>
<li>Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, google suite, gmail products and Internet skills</li>
<li>Flexible in daily routine; ability to prioritize and manage shifting responsibilities</li>
<li>Deadline driven and extremely organized</li>
<li>Able to make quick and effective decisions, solve problems, as well as maintain confidentiality</li>
<li>Excellent verbal and written communication skills</li>
<li>A true professional, who supports the entire team in achieving their goals</li>
<li>Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities</li>
<li>Learning based and solution oriented</li>
</ul>
Compensation
$30,000 - $45,000
About Lowcountry Property Team
We're a customer first Real Estate Team. With our team, you will provide a service to our community, employ a seamless transition for our clients, and set the standards for what a real estate company should do to provide their client with success in buying and selling their home. We love creating opportunities for others to succeed. Within our team we are focused on personal growth, education and mindset. We are looking for like-minded team members who are hungry for success and motivated to do what it takes to make it happen.

<h3>Job Description</h3>
Job Description
Join SkyOne Federal Credit Union as an Executive Assistant and be at the heart of a dynamic team dedicated to enhancing the financial well-being of our members. You will have the unique opportunity to support executive leadership in driving innovation and implementing member-focused solutions. Your contributions will directly impact the organization's mission to deliver meaningful financial services, making a difference in the lives of our diverse member base. Embrace a role where your performance and accountability are valued, and your integrity is paramount.
 
This is an exciting chance to grow professionally while fostering a culture that respects and uplifts each team member. Take the next step in your career at a forward-thinking institution recognized for its commitment to excellence in the credit union industry.
 
Are you excited about this Executive Assistant job?
 
As an Executive Assistant at SkyOne Federal Credit Union, you will provide crucial administrative support to the Executive Leadership Team. In this role, you will generate precise reports and complete various projects promptly, ensuring the seamless flow of vital information. You will be entrusted with the safekeeping of confidential Credit Union records, reflecting our commitment to integrity and accountability.
 
Your ability to organize multiple priorities will enable you to meet deadlines effectively, while facilitating communication between the President &amp; CEO, Board of Directors, and Credit Union management. Join us in this pivotal position where your skills will contribute to our mission of improving members' lives and enhancing their financial experiences.
 
Does this sound like you?
 
To thrive as an Executive Assistant at SkyOne Federal Credit Union, a variety of skills and proficiency with essential tools are necessary. You will need exceptional organizational abilities to manage multiple priorities and meet strict deadlines. Strong written and verbal communication skills are crucial for preparing reports, drafting correspondence for the President &amp; CEO and Board of Directors, and capturing minutes during meetings. Proficiency in software applications for scheduling, data analysis, and correspondence management will support your efficiency. Attention to detail is essential for safeguarding confidential records and ensuring accurate dissemination of information.
 
Additionally, interpersonal skills will help you effectively coordinate with various teams, manage travel arrangements, and maintain business relationships with stakeholders. Your ability to navigate a fast-paced environment while complying with regulations will further contribute to your success in enhancing the Credit Union's mission.
 
Qualifications
 
<ul>
<li>4+ years of administrative experience</li>
<li>Strong written and verbal communication</li>
<li>Business education preferred</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint, Teams, Outlook)</li>
<li>Detail-oriented with excellent organizational skills</li>
<li>Skilled in multitasking, prioritizing, and meeting deadlines</li>
<li>Strong analytical and problem-solving abilities</li>
<li>Professional phone etiquette</li>
<li>Public relations experience preferred</li>
<li>Typing speed: 45+ WPM</li>
<li>Excellent interpersonal skills</li>
<li>Flexible and self-motivated</li>
<li>Maintains high confidentiality</li>
<li>Committed to providing exceptional service and being a positive role model</li>
<li>Outstanding internal and external customer service</li>
<li>Strong project and decision-making skills</li>
<li>Willingness to travel as needed</li>
</ul>
 
Make your move
 
So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team!
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job DescriptionExecutive Assistant – Part-Time
 $25 - $28/hr | Contract-to-Hire with growth potential | 20 Hours/Week (Potential for 40)
A.R. Mazzotta is hiring an experienced Executive Assistant to support the CEO and Executive Team of a growing organization. This is a part-time (20 hrs/week) remote opportunity with occasional travel to Norwich, CT area. The role offers the potential to grow into a full-time, 40-hour/week position. We’re looking for someone with 5+ years of C-level support experience, strong business judgment, and the ability to handle confidential information with professionalism and discretion. You’ll also assist with light marketing and analytical tasks. What You'll Do:
<ul>
<li>Manage executive calendars, travel, and itineraries</li>
<li>Coordinate and prepare for Board meetings (agendas, minutes, logistics)</li>
<li>Handle correspondence and screen calls/visitors</li>
<li>Provide project management and operational support</li>
<li>Compile documents and presentations for meetings</li>
<li>Oversee MPI SharePoint access and file management</li>
<li>Track department expenses, process requisitions and POs</li>
</ul>
What You Bring:
<ul>
<li>Exceptional communication and organizational skills</li>
<li>Attention to detail and ability to multitask</li>
<li>Professionalism and discretion under pressure</li>
<li>Ability to work independently and meet deadlines</li>
</ul>
This is a great opportunity for a sharp, motivated EA ready to step into a key support role. Apply now with A.R. Mazzotta! A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws.

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Executive Assistant to join a dynamic private equity firm in Los Angeles, California. In this contract position, you will work closely with the Managing Partner, providing high-level administrative and personal support. The role requires exceptional organizational skills, professionalism, and adaptability to handle a variety of tasks in a fast-paced environment. Responsibilities: • Manage and maintain a complex executive calendar, including scheduling meetings and appointments. • Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency. • Prepare detailed meeting materials and act as a liaison between internal teams and external stakeholders. • Handle sensitive correspondence with discretion and professionalism. • Process expense reports, ensure timely vendor communications, and oversee general office management. • Perform personal assistant duties such as running errands, organizing appointments, and coordinating events. • Plan and execute logistics for family-related activities or occasional personal events. • Serve as a gatekeeper for communication, prioritizing and filtering messages appropriately. • Assist with conference calls, presentations, and other executive-level tasks. • Provide support during after-hours or overtime as needed to ensure seamless operations.
• Bachelor’s degree
•3+ years of relevant experience
•Professional demeanor, demonstrating punctual and reliable attendance, courteous and respectful communication, and polished appearance and demeanor
•Clear verbal and written communication
•Organized and can multi-task, managing multiple tasks (calls, visitors, admin) efficiently, and keeps records and schedules accurate while maintaining order in high traffic areas&nbsp;
•Familiar with office software (MS Office, etc.)

<h3>Job Description</h3>
Job DescriptionMove Forward with Volt!&nbsp; &nbsp; Volt is immediately hiring for an IT Executive Assistant for immediate hire in San Diego, CA. As an IT Executive Assistant you will:&nbsp;&nbsp; 
<ul>
<li>Provide comprehensive executive administrative support to the CIO and other senior IT leaders as needed.</li>
<li>Manage complex calendars for the CIO and department-wide events, ensuring alignment across global time zones.</li>
<li>Coordinate meetings and engagements across international teams, including logistics, agendas, and follow-ups.</li>
<li>Lead planning and execution of large-scale meetings and events, such as quarterly department reviews and special initiatives.</li>
<li>Draft, edit, and format executive-level documents, presentations, and reports.</li>
<li>Attend key meetings to capture minutes and action items; track and follow up to ensure timely completion.</li>
<li>Act as a point of contact and gatekeeper for the CIO, managing access and prioritizing requests.</li>
<li>Draft and disseminate communications to global teams via email, Viva Engage, Microsoft Teams, SharePoint, and the corporate website.</li>
<li>Facilitate onboarding processes for new team members within the ITS department, ensuring a seamless experience.</li>
<li>Maintain and manage distribution lists and Microsoft Teams channels for the CIO organization.</li>
<li>Oversee office space assignments and related logistics using iOffice.</li>
<li>Monitor and replenish office supplies based on team needs.</li>
<li>Coordinate travel arrangements and expense reporting for the CIO.</li>
<li>Organize onsite and offsite events such as team-building activities, retirement celebrations, and conferences.</li>
<li>Assist with procurement activities, including creating and managing purchase orders through the Coupa system.</li>
<li>Liaise with external vendors and service providers; assist with contract coordination and renewals.</li>
<li>Prepare briefing materials and background documents for executive meetings and travel.</li>
<li>Provide logistical and communication support during urgent or high-impact situations.</li>
<li>Support employee recognition, training, and professional development initiatives.</li>
<li>Maintain organized filing systems (digital and physical) for easy retrieval of critical information.</li>
<li>Update and administer rosters and facilitate coordination for safety events such as evacuations and drills.</li>
</ul>
This is a full-time 1 year temp, possibly longeropportunity. Schedule: Monday – Friday 7am to 4pm. Position requires you work full time onsite in San Diego. The ideal candidate will have:&nbsp;&nbsp; 
<ul>
<li>5+ years of experience in executive support or coordination roles with increasing responsibility.</li>
<li>Proven ability to manage multiple priorities with efficiency and discretion.</li>
<li>Strong initiative and ability to thrive in a dynamic, global team environment.</li>
<li>Proficiency in Microsoft Office Suite and collaboration tools.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Familiarity with standard office equipment and AV tools.</li>
<li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li>
<li>Flexibility to occasionally work outside standard business hours to support global operations.</li>
<li>Bilingual Spanish preferred</li>
</ul>
Pay Rate: $25-40 Per Hour DOE *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.&nbsp; Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.&nbsp; Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&amp;D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).&nbsp; &nbsp; &nbsp; Volt&nbsp;is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please call (866) -898-0005. Please indicate the specifics of the assistance needed. &nbsp; Volt&nbsp;does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.&nbsp; The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

IT Executive Assistant

<h3>Job Description</h3>
Job Description
Job Summary The Executive Assistant will be responsible supporting C level Executive for our client located in Moreno Valley, CA Offering $25-35.00/hr. 8am-5pm, Temp to hire
Duties
· Manage executive calendar, travel, and meeting logistics
· Prepare/edit documents, reports, presentations, and correspondence
· Handle confidential information with discretion
· Act as liaison for internal/external communication
· Monitor and prioritize emails and calls
· Office management (supplies, expenses, reimbursements)
· Support special projects as needed
Requirements
· 3+ years proven experience in a similar role
· Proficiency in Microsoft Office and collaboration tools
· Excellent written and verbal communication
· Strong organizational and time management skills
· Professional demeanor and ability to multitask under pressure
Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting &amp; Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities. 
<h3>Company Description</h3>
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting &amp; Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

<h3>Job Description</h3>
Job Description
This role requires you to be onsite Monday - Thursday at our Century City office and up to 40% travel. 
Southern Hospitality is a multifaceted business that provides comprehensive food and beverage services across a range of live event and venue environments. While it operates as a functional department within Danny Wimmer Presents (DWP) festivals—serving as the sole provider of food and beverage services at these events—its reach and scope extend far beyond the DWP portfolio. The SoHo business is comprised of three core divisions: exclusive food and beverage operations at DWP festivals, independent festival food and beverage services for third-party events, and the Southern Hospitality Facility Division, which manages long-term concessions contracts with arenas and amphitheaters nationwide. This structure allows SoHo to deliver a consistent, high-quality guest experience while adapting to the unique needs of each client and venue.
The Executive Assistant – SoHo Division will provide high-level administrative and operational support to the leadership of the SoHo team. This role is uniquely cross-functional, acting as the central hub for communication and coordination between the SoHo venue division and the rest of the DWP organization. From managing executive calendars and travel to tracking festival assets and budgets, this is a hands-on role perfect for someone who thrives in the details and knows how to keep things moving behind the scenes.
Primary Responsibilities
<ul>
<li>
Provide executive support including calendar management, scheduling, and administrative organization.
</li>
<li>
Coordinate complex travel arrangements for team members across the SoHo and Venue divisions.
</li>
<li>
Serve as a key liaison between the SoHo team and other departments at DWP, ensuring consistent communication and operational alignment.
</li>
<li>
Assist with the advancement of festivals by coordinating SoHo’s logistical needs and tracking progress across departments.
</li>
<li>
Design and update venue and F&amp;B maps in collaboration with the festival operations and creative teams.
</li>
<li>
Maintain and monitor budget tracking for assets, working closely with finance to ensure cost accuracy and allocation.
</li>
<li>
Code RAMP card transactions for SoHo-related purchases, ensuring correct attribution to festivals and departments.
</li>
<li>
Support internal financial processes by liaising with the finance team to reconcile SoHo expenses and coding.
</li>
<li>
Handle various special projects as assigned by executive leadership, including administrative and operational tasks. 
</li>
</ul>
Preferred Qualifications
<ul>
<li>
3+ years of experience in executive support, project coordination, or event operations.
</li>
<li>
Strong organizational and multitasking skills with high attention to detail.
</li>
<li>
Prior experience working in live events, festivals, or entertainment production preferred.
</li>
<li>
Ability to travel up to 30% of the year 
</li>
<li>
Ability to work independently and collaboratively in a high-paced, ever-changing environment.
</li>
<li>
Familiarity with asset management, budget tracking, and expense reconciliation.
</li>
<li>
Proficiency in Microsoft Office, Google Workspace, and ability to learn internal systems quickly. 
</li>
<li>
Excellent communication and problem-solving skills with a proactive approach.
</li>
<li>
A natural team player with a positive attitude and passion for live music and events. 
</li>
</ul>

<h3>Job Description</h3>
Job Description
Are you hard-working, dynamic, and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate?&nbsp;We should probably talk!&nbsp;
 
An executive assistant is needed for a top-ranking real estate team in the Ridgewood, NJ area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.
 
The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do” lists. The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.
 
Compensation:
<ul>
<li>Salary Range: $70,000 - $80,000 </li>
<li>Paid Time Off (PTO)&nbsp;</li>
<li>Bonuses - Considered after a 60-day period</li>
<li>Growth potential</li>
</ul>
Compensation:
$70,000 - $80,000 yearly
Responsibilities:
<ul>
<li>Assisting and supporting the owner in all business and personal areas needing assistance.</li>
<li>Maintaining database management systems.</li>
<li>Screening and directing phone calls; distributing correspondence.</li>
<li>Handling requests and queries appropriately.</li>
<li>Scheduling meetings and appointments.</li>
<li>Producing reports, presentations, and briefs.</li>
<li>Assisting and supporting multiple Agents with whatever they need.</li>
<li>Assisting clients and helping them to have an extraordinary experience.</li>
<li>Managing day-to-day office operations.</li>
<li>Tracking expenses accurately and creating effective budgets.</li>
<li>Lead Management Assistance.</li>
<li>Marketing of Listings, Business, and Team through social media and other avenues.</li>
<li>Helping clients through the closing process.</li>
<li>(Eventually) Hiring, training, and holding team members accountable.</li>
<li>Conduct on-site visits, make deliveries, and run errands for team members.</li>
<li>Plan events and seminars.</li>
<li>Be available on weekends if needed.</li>
<li>This person will LOVE checklists and "to-do" lists and will love paperwork.</li>
</ul>
Qualifications:
<ul>
<li>Outstanding organization.</li>
<li>Strong attention to detail.</li>
<li>Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly.</li>
<li>Real estate experience is preferred but not required.</li>
<li>Able to multitask and prioritize daily workload - can work on multiple projects at once.</li>
<li>Able to work independently to support a team and appropriately manage time.</li>
<li>Effective interpersonal skills, including superior oral and written communication skills.</li>
<li>Strong problem-solving abilities.</li>
<li>Discretion and confidentiality.</li>
<li>Customer service focus.</li>
<li>Upbeat and positive personality that contributes to the team-oriented environment.</li>
<li>A college degree and social media experience are preferred.</li>
<li>Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse).</li>
<li>Comfortable handling strong personalities.</li>
</ul>
About Company 
Our team is built on the values of family, community, and service. With over 25 years of combined experience and deep local roots, we’ve earned a reputation for integrity, professionalism, and care.
We work with buyers, sellers, investors, and developers on a wide range of residential and commercial transactions. Clients trust us because we treat them like family—offering the same attention and commitment we would our own. Join us, and you become part of a mission-driven team that values relationships as much as results.

<h3>Job Description</h3>
Job Description
Are you a sharp, organized professional who thrives on keeping things running smoothly behind the scenes? Do you enjoy working in a fast-paced environment where no two days are the same?
 
Our respected and growing law firm is looking for an Executive &amp; Personal Assistant to support our Managing Partner.&nbsp;You’ll be responsible for a wide range of tasks—managing schedules, coordinating meetings, overseeing travel and logistics, and handling both professional and personal to-dos.
 
The ideal candidate is proactive, adaptable, and detail-driven. You’ll need to be comfortable working independently, managing priorities, and staying one step ahead. Strong communication skills and sound judgment are key.
 
We’re proud of the positive, team-oriented culture we’ve built—and we’re looking for someone who values that too. You’ll be joining a group of professionals who take their work seriously, support each other, and genuinely enjoy what they do.
 
The position comes with excellent health insurance and benefits package, as well as generous paid time off and holidays. We offer a very warm, friendly, and close-knit office culture.
Compensation:
$50,000 - DOE
Responsibilities:
Executive &amp; Personal Support:
<ul>
<li>Manage a dynamic and evolving calendar with precision and foresight.</li>
<li>Monitor and draft email communications, prepare correspondence, and assist with follow-up tasks.</li>
<li>Coordinate client meetings, internal briefings, and external events.</li>
<li>Research and manage personal and business-related tasks, errands, and service needs.</li>
<li>Book and manage complex travel arrangements (business and personal).</li>
<li>Anticipate needs and proactively remove obstacles from the Managing Partner’s day.</li>
<li>Interact with clients, including handling delicate or escalated matters with professionalism.</li>
<li>Oversee personal appointments, home services, and occasional family logistics.</li>
<li>Support a culture of warmth, trust, and mutual respect in all interactions with staff, clients, and colleagues—helping to foster a work environment that is joyful, kind, and welcoming.</li>
</ul>
Administrative Support:
<ul>
<li>Help manage records, digital filing systems, and internal communications.</li>
<li>Support the preparation of reports, presentations, and internal meetings.</li>
<li>Oversee vendor relationships, office supply coordination, and occasional accounting approvals.</li>
<li>Track renewal deadlines for subscriptions, professional licenses, and firm-wide compliance tasks.</li>
<li>Play an active role in maintaining and building a harmonious workplace culture—being a connector, morale-booster, and tone-setter for positive energy and teamwork.</li>
</ul>
Qualifications:
Key Attributes:
<ul>
<li>Exceptionally organized and thrive in an executive support role.</li>
<li>Ability to communicate with clarity, warmth, and professionalism.</li>
<li>Discreet, trustworthy, and know how to handle sensitive information.</li>
<li>Comfortable navigating digital tools and learning new systems quickly.</li>
<li>Calm under pressure, polished in presentation, and a natural problem-solver.</li>
<li>Know how to “manage up” and keep a busy executive focused and effective.</li>
<li>Deeply value a workplace that is joyful, respectful, and emotionally intelligent—and you’re eager to help build and protect that every day.</li>
</ul>
&nbsp;Qualifications:
<ul>
<li>3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff (legal or professional services experience is a strong plus).</li>
<li>Outstanding verbal and written communication skills.</li>
<li>Strong command of Microsoft Office (especially Outlook, Word, and Excel); comfort with digital scheduling tools.</li>
<li>Experience handling a mix of business and personal responsibilities.</li>
<li>Fluent or conversational Spanish is a plus.</li>
<li>Must be local or within commuting distance to Gretna, LA.</li>
</ul>
About Company 
At the Law Office of John W. Redmann, L.L.C., we make it our mission to empower clients and help them get a fair result through the legal process. For more than 30 years, our personal injury law firm has helped clients throughout Louisiana identify negligent parties and their insurers and then hold them accountable in personal injury lawsuits — lawsuits that result in them paying monetary damages to clients for the injuries they have suffered. We currently have offices in Gretna, Louisiana, and Metairie, Louisiana, and are looking to expand into the New Orleans Metro area in the near future.

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