Job Description
Job DescriptionWe are looking for an experienced Executive Assistant to join a dynamic private equity firm in Los Angeles, California. In this contract position, you will work closely with the Managing Partner, providing high-level administrative and personal support. The role requires exceptional organizational skills, professionalism, and adaptability to handle a variety of tasks in a fast-paced environment.
Responsibilities:
• Manage and maintain a complex executive calendar, including scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, ensuring accuracy and efficiency.
• Prepare detailed meeting materials and act as a liaison between internal teams and external stakeholders.
• Handle sensitive correspondence with discretion and professionalism.
• Process expense reports, ensure timely vendor communications, and oversee general office management.
• Perform personal assistant duties such as running errands, organizing appointments, and coordinating events.
• Plan and execute logistics for family-related activities or occasional personal events.
• Serve as a gatekeeper for communication, prioritizing and filtering messages appropriately.
• Assist with conference calls, presentations, and other executive-level tasks.
• Provide support during after-hours or overtime as needed to ensure seamless operations.
• Bachelor’s degree
•3+ years of relevant experience
•Professional demeanor, demonstrating punctual and reliable attendance, courteous and respectful communication, and polished appearance and demeanor
•Clear verbal and written communication
•Organized and can multi-task, managing multiple tasks (calls, visitors, admin) efficiently, and keeps records and schedules accurate while maintaining order in high traffic areas
•Familiar with office software (MS Office, etc.)