Job Description
Job Description
Are you hard-working, dynamic, and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!
An executive assistant is needed for a top-ranking real estate team in the Ridgewood, NJ area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.
The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do” lists. The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.
Compensation:
- Salary Range: $70,000 - $80,000
- Paid Time Off (PTO)
- Bonuses - Considered after a 60-day period
- Growth potential
Compensation:
$70,000 - $80,000 yearly
Responsibilities:
- Assisting and supporting the owner in all business and personal areas needing assistance.
- Maintaining database management systems.
- Screening and directing phone calls; distributing correspondence.
- Handling requests and queries appropriately.
- Scheduling meetings and appointments.
- Producing reports, presentations, and briefs.
- Assisting and supporting multiple Agents with whatever they need.
- Assisting clients and helping them to have an extraordinary experience.
- Managing day-to-day office operations.
- Tracking expenses accurately and creating effective budgets.
- Lead Management Assistance.
- Marketing of Listings, Business, and Team through social media and other avenues.
- Helping clients through the closing process.
- (Eventually) Hiring, training, and holding team members accountable.
- Conduct on-site visits, make deliveries, and run errands for team members.
- Plan events and seminars.
- Be available on weekends if needed.
- This person will LOVE checklists and "to-do" lists and will love paperwork.
Qualifications:
- Outstanding organization.
- Strong attention to detail.
- Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly.
- Real estate experience is preferred but not required.
- Able to multitask and prioritize daily workload - can work on multiple projects at once.
- Able to work independently to support a team and appropriately manage time.
- Effective interpersonal skills, including superior oral and written communication skills.
- Strong problem-solving abilities.
- Discretion and confidentiality.
- Customer service focus.
- Upbeat and positive personality that contributes to the team-oriented environment.
- A college degree and social media experience are preferred.
- Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse).
- Comfortable handling strong personalities.
About Company
Our team is built on the values of family, community, and service. With over 25 years of combined experience and deep local roots, we’ve earned a reputation for integrity, professionalism, and care.
We work with buyers, sellers, investors, and developers on a wide range of residential and commercial transactions. Clients trust us because we treat them like family—offering the same attention and commitment we would our own. Join us, and you become part of a mission-driven team that values relationships as much as results.