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<h3>Job Description</h3>
Job DescriptionLitigation Legal Secretary Location: San Francisco, CA Salary Range: $80,000 – $92,000 Schedule: Full-time (37.5 – 40 hours/week); hybrid eligibility after 90 days
Direct Counsel is working with a well-established, California-based law firm to find an experienced Litigation Legal Secretary to join its San Francisco office. This is a high-priority role supporting two senior attorneys in the firm’s Litigation and Labor &amp; Employment Practice Groups. The ideal candidate brings a strong litigation background, discretion with sensitive subject matter, and the ability to thrive in a fast-paced, collaborative legal environment.
Key Responsibilities
<ul>
<li>
Provide administrative and litigation support to two senior associates
</li>
<li>
Manage attorney calendars, including court deadlines, depositions, and meetings
</li>
<li>
Draft, revise, and format legal documents for filing in state and federal courts
</li>
<li>
Handle e-filing procedures, discovery, and trial preparation (including exhibits and courtroom visuals)
</li>
<li>
Schedule and coordinate with court reporters, expert witnesses, and couriers
</li>
<li>
Input time entries, review and edit billing, prepare expense reports
</li>
<li>
Maintain client files and perform periodic file audits for archival
</li>
<li>
Screen calls, process mail, manage emails and faxes
</li>
<li>
Deliver professional, confidential client service both in person and by phone
</li>
<li>
Support firm attorneys with ad hoc administrative needs
</li>
</ul>
Requirements
<ul>
<li>
7–10 years of experience as a litigation legal secretary in a law firm setting
</li>
<li>
Strong knowledge of federal and California state court filing procedures, including e-filing
</li>
<li>
Familiarity with AAA, JAMS, and other arbitration/mediation filing requirements
</li>
<li>
Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
</li>
<li>
Excellent drafting, proofreading, and document formatting skills
</li>
<li>
Strong communication and organizational abilities
</li>
<li>
High attention to detail, with the ability to multitask and meet deadlines independently
</li>
<li>
Professional demeanor, with discretion in handling confidential material
</li>
<li>
Typing speed of at least 50 wpm
</li>
</ul>
Additional Info
<ul>
<li>
This is an on-site position for the first 90 days, with the option to move to a hybrid schedule (4 days in-office / 1 day remote) afterward.
</li>
<li>
The firm offers a collegial and supportive environment where individual contributions are recognized and valued.
</li>
</ul>

Litigation Legal Secretary

<h3>Job Description</h3>
Job DescriptionUnit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: 
<ul>
<li>Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.</li>
<li>Generous paid time off that accrues over time.</li>
<li>Opportunities for tuition reimbursement and continuous education.</li>
<li>Company-matching 401(k) and employee stock purchase plans.</li>
<li>Flexible spending and health savings accounts.</li>
<li>A vibrant community of individuals passionate about the work they do!</li>
</ul>
Be the Unit Secretary you always wanted to be 
<ul>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.</li>
<li>Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.</li>
<li>Coordinate unit operations to optimize the delivery of safe patient care.</li>
<li>Schedule tests, appointments and transportation as needed in a timely manner.</li>
<li>Serve as a liaison for inquiries, directing them to the appropriate person for resolution.</li>
</ul>
Qualifications 
<ul>
<li>CPR certification preferred.</li>
<li>One year of inpatient unit secretary experience preferred.</li>
<li>Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.</li>
</ul>
The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eager to meet you, and we truly mean that. Join our family and let's make a difference together!

Unit Secretary (Pool)

<h3>Job Description</h3>
Job Description
We are seeking a dependable and personable Legal Secretary to join our fast-paced real estate closing team. This is an excellent opportunity for someone who thrives in a professional environment, enjoys working with people, and wants to grow with a respected law firm. The ideal candidate will play a key role in maintaining smooth operations and providing a positive experience for clients and colleagues alike.
Key Responsibilities:
<ul>
<li>
Greet clients and visitors with warmth and professionalism
</li>
<li>
Answer and route incoming phone calls in a courteous and efficient manner
</li>
<li>
Manage physical and digital client files, including scanning, labeling, and filing
</li>
<li>
Assist attorneys and paralegals with administrative tasks as needed
</li>
<li>
Coordinate client communications and follow-ups
</li>
<li>
Maintain the reception area and assist with basic office upkeep
</li>
<li>
Support scheduling, mail handling, and document preparation as needed
</li>
</ul>
Qualifications:
<ul>
<li>
Previous administrative or legal office experience preferred, especially in real estate or customer-facing roles
</li>
<li>
Excellent interpersonal and communication skills
</li>
<li>
Strong organizational skills and attention to detail
</li>
<li>
Professional demeanor and a friendly, client-centered attitude
</li>
<li>
Ability to manage multiple tasks efficiently in a busy environment
</li>
<li>
Must be able to pass a criminal background check
</li>
</ul>
Company DescriptionWatson Legal, PLLC is a boutique North Carolina real estate law firm dedicated to delivering efficient, detail-driven closing services with exceptional client care. We handle a high volume of real estate transactions and pride ourselves on professionalism, responsiveness, and client satisfaction. 
<h3>Company Description</h3>
Watson Legal, PLLC is a boutique North Carolina real estate law firm dedicated to delivering efficient, detail-driven closing services with exceptional client care. We handle a high volume of real estate transactions and pride ourselves on professionalism, responsiveness, and client satisfaction.

Real Estate Legal Secretary

<h3>Job Description</h3>
Job Description
Job Title: Secretary to Business Owner
Location: [Northridge] Job Type: [Full-Time/Part-Time] Salary: [Insert salary range or “Based on experience”] Reports to: Harvey Tabb
Job Overview:
We are seeking a highly organized, proactive, and reliable Secretary to support a busy business owner in managing day-to-day operations, scheduling, and communication. The ideal candidate will be detail-oriented, discreet, and able to handle administrative tasks efficiently while maintaining professionalism and confidentiality.
Key Responsibilities:
<ul>
<li>
Manage and organize the owner’s calendar, appointments, and meetings
</li>
<li>
Screen and prioritize emails, phone calls, and other communications
</li>
<li>
Prepare reports, documents, and presentations as requested
</li>
<li>
Handle travel arrangements and itineraries
</li>
<li>
Maintain organized filing systems (physical and digital)
</li>
<li>
Assist with project coordination and follow-ups
</li>
<li>
Serve as a liaison between the business owner and clients, staff, or vendors
</li>
<li>
Perform general office duties including data entry, ordering supplies, and billing support
</li>
<li>
Handle personal errands or tasks as requested (optional depending on role)
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience as a secretary, executive assistant, or similar administrative role
</li>
<li>
Excellent verbal and written communication skills
</li>
<li>
Strong organizational and multitasking abilities
</li>
<li>
Proficient in Microsoft Office Suite, Google Workspace, and calendar management tools
</li>
<li>
Discretion and confidentiality are a must
</li>
<li>
Ability to work independently and prioritize tasks effectively
</li>
<li>
High school diploma required; associate's or bachelor’s degree is a plus
</li>
</ul>
Preferred Traits:
<ul>
<li>
Problem-solver with a proactive mindset
</li>
<li>
Calm under pressure and deadline-oriented
</li>
<li>
Adaptable to the fast pace of a growing business
</li>
<li>
Professional appearance and demeanor
</li>
</ul>

Secretary to Business Owner

<h3>Job Description</h3>
Job Description
Full-time Legal Secretary position for busy specialty law practice. Candidate must demonstrate initiative;&nbsp;be engaged, self-directed and able to work in a high-pressure environment; possess superior organizational, communication and interpersonal skills;&nbsp;have experience handling a heavy litigation desk, including managing attorney calendars, and mastery of pleading preparation, formatting, and court filing procedures. Must be proficient in Microsoft Word, Outlook, Adobe and PowerPoint, and have general computer proficiency. Minimum five years litigation desk experience is required. Tasks include administrative support to law firm's two attorneys, answering phones, mail management, calendaring, scheduling, filing, file maintenance and organization, and document preparation and filing. Attention to detail is a must. Candidate will work on-site with attorneys and office staff; partially remote schedule will be considered. References required. Generous salary and benefits for highly qualified candidate. Immediate availability. Email resumes only, do not call office please.
Company DescriptionSouth Pasadena law office specializing in legal ethics and professional responsibility. Candidate will work directly with office staff and attorneys. 
<h3>Company Description</h3>
South Pasadena law office specializing in legal ethics and professional responsibility. Candidate will work directly with office staff and attorneys.

Executive Level Legal Secretary

<h3>Job Description</h3>
Job Description
We are seeking a Secretary&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments&nbsp;</li>
<li>Greet and assist Tenants</li>
<li>Answer inbound telephone calls</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>

Secretary/English & Spanish speaking

<h3>Job Description</h3>
Job Description
Primary Worksite: Gretna
RESPONSIBILITIES Opens and closes the office as needed; greets and directs all individuals and visitors in a courteous and professional manner; verifies demographics and insurance information on all individuals and enters any updates/changes into the Electronic Health Record (EHR); verifies insurance information and enters into EHR; notifies staff of individuals’ arrival; answers and directs incoming calls to staff as appropriate; conducts financial assessments and reassessments in a courteous, professional manner; scans information into the EHR as needed; makes appointments for the medical and clinical staff as needed; receives and receipts monies for services; provides coverage for other Senior Secretaries at other sites as needed; other duties as assigned.
REQUIREMENTS Minimum Requirements M1: High school diploma or equivalent M2: Customer service experience M3: Experience working in a secretarial position in an office setting 
Fingerprints, State and FBI criminal record reports, drug test, and central registry (CANIS) report will be required upon request. Our Agency maintains a drug-free workplace.
HOURLY RATE RANGE $16.87 - $29.52
APPLY AT WWW.DPCS.ORG **PLEASE INCLUDE RESUME WHEN APPLYING**

Senior Secretary - Contract (4303)

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job Summary We are looking for a friendly and detail-oriented Medical Front Desk Receptionist to be the welcoming face of our practice. In this role, you’ll greet and check in patients, manage calls, verify insurance, keep records organized, and provide essential administrative support to our team. The ideal candidate brings excellent communication skills, a patient-focused approach, and the ability to thrive in a fast-paced, team-oriented environment. Responsibilities&nbsp;
<ul>
<li>&nbsp;Greet and check-in patients with a warm, professional attitude</li>
<li>&nbsp; Manage appointment scheduling and patient registration</li>
<li>&nbsp; Handle phone inquiries, route calls, and manage voicemail</li>
<li>&nbsp; Verify insurance information and process payments</li>
<li>&nbsp; Maintain patient confidentiality and adhere to HIPAA guidelines</li>
<li>&nbsp; Support office staff with administrative tasks as needed</li>
</ul>
 Qualifications: Prior experience in a medical office setting preferred Proficiency in electronic medical records (EMR) systems Strong communication and customer service skills Ability to multitask and work in a fast-paced environment High school diploma or equivalent required **Salary is negotiable based on experience**

Medical Secretary/Front Desk

<h3>Job Description</h3>
Job Description
BASIC FUNCTION/PURPOSE OF POSITION: 
Under general supervision, maintain confidential special education records, track IEP and evaluation timelines, coordinate IEP (Individual Education Plan) and MDAT (Multidisciplinary Assessment Team) meetings, distribute completed progress reports, and provide administrative support to special education staff to ensure compliance with special education regulations. 
ESSENTIAL FUNCTIONS AND DUTIES: 
A. Demonstrate strict standards of confidentiality 
B. Maintain accurate and confidential special education records, databases, and files 
C. Ensure compliance with special education regulations and timelines 
D. Track and initiate IEP annual review timelines 
E. Monitor evaluation due dates 
F. Facilitate preparation of IEP documents at the building level 
G. Coordinate scheduling of annual reviews with school teams and parents/guardians 
H. Coordinate scheduling of Multidisciplinary Assessment Team (MDAT) meetings 
I. Ensure timely communication through meeting notices and invitations 
J. Distribute IEP progress monitoring reports to parents/guardians as specified in the IEP 
K. Attend special education meetings for documentation purposes 
L. Provide clerical support to special education teachers and related service providers 
M. Perform other assigned duties as needed
To Apply please go to Rapid City Area Schools Career Page at <a href="http://www.rcas.org" target="_blank">www.rcas.org</a>.
Applications will only be accepted by applying on our Career Page.
 #hc191578

Special Services IEP Secretary

<h3>Job Description</h3>
Job Description
Education: • High School Diploma or equivalent required. Some college preferred. Experience: • Two years of experience in office procedures required. • Must be able to type 50 wpm; shorthand desirable, but not required.
Knowledge: • Knowledge of clerical and administrative procedures. • Knowledge of applicable software applications, such as word processing, spreadsheets, and database management. • Proficiency in spelling, grammar, punctuation, and further English language skills. • Good computer skills • Attention to detail and ability to maintain confidentiality • Planning, interpersonal, and time management skills • Initiative, stress tolerance, and customer-service orientation • Organizational skills or management ability.
**Union membership is a condition of employment.**

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