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<h3>Job Description</h3>
Job DescriptionSalary: $22-25 DOE 
Administrative Assistant
Our company was founded on the belief that our Associates are the single most important key to success, and we want to help you build the career of your dreams. As an up-and-coming company, we are growing and can offer you many opportunities to design your career path. We provide manufacturer training, industry-specific training, and internal promotion and advancement. As we grow, you grow.
 
Summary:
As an Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of the office by providing essential support in various administrative tasks for the HR and Administrative Manager. Your excellent organizational skills, communication abilities, and attention to detail will contribute to maintaining an efficient and productive workplace. You will handle phone communications, run errands, schedule meetings, and keep the office organized.
 
Responsibilities: 1. Communication Support:
<ul>
<li>Handle incoming phone calls, emails, and correspondence; prioritize and route communications accordingly.</li>
<li>Take accurate messages and convey information to team members as needed.</li>
<li>Maintain effective communication with colleagues, clients, and vendors.</li>
<li>Handle incoming and outgoing mail and email correspondence, responding to inquiries in a timely manner. </li>
</ul>
 
2. Errand and Courier Duties:
<ul>
<li>Carry out necessary errands such as purchasing office supplies, picking up mail, or delivering documents and packages.</li>
<li>Help with office-related tasks outside of the premises in an efficient manner. </li>
</ul>
 
3. Scheduling and Meeting Coordination:
<ul>
<li>Schedule appointments, meetings, and conferences, ensuring availability of participants and necessary resources.</li>
<li>Send out meeting invitations, confirmations, and reminders.</li>
<li>Reserve meeting rooms and arrange necessary equipment for meetings.</li>
<li>Prepare meeting agendas, take minutes, and distribute relevant materials. </li>
</ul>
 
4. Office Organization:
<ul>
<li>Maintain a clean, organized, and welcoming office environment.</li>
<li>Ensure common areas, meeting rooms, and workspaces are neat and functional.</li>
<li>Keep track of office supplies inventory and re-order as necessary. </li>
</ul>
 
5. Administrative Support:
<ul>
<li>Assist with Certificate of Insurance and Business License requests and renewals.</li>
<li>Assist with document preparation, including formatting, editing, and proofreading. </li>
</ul>
 
6. Filing and Document Management:
<ul>
<li>Organize electronic and physical files for easy retrieval and reference.</li>
<li>Ensure proper labeling and secure storage of sensitive documents. </li>
</ul>
 
7. Vehicle Records:
<ul>
<li>Maintain drivers list.</li>
<li>Ensure all vehicle maintenance is accurately tracked.</li>
<li>Assist with vehicle registrations and coordinate smog checks, as needed.</li>
<li>Assist with registering and decommissioning trucks in and out of fleet.</li>
<li>Pull reports and help maintain Azuga account, as needed. </li>
</ul>
 
8. Miscellaneous Tasks:
<ul>
<li>Perform other duties as assigned.</li>
</ul>
 
Qualifications:
<ul>
<li>High school diploma or equivalent; additional education a plus.</li>
<li>Proven experience as an administrative assistant, receptionist, or similar role.</li>
<li>Proficiency in using Microsoft Office Suite.</li>
<li>Strong verbal and written communication skills.</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Ability to multitask and prioritize tasks effectively.</li>
<li>Ability to work independently and as part of a team to meet deadlines.</li>
<li>Strong problem-solving abilities and proactive attitude.</li>
<li>Self-Starter.</li>
<li>Familiarity with basic office equipment and technology.</li>
<li>Reliable and adaptable, with the ability to work independently and as part of a team. </li>
</ul>
 
Additional Requirements:
<ul>
<li>Background Check</li>
<li>Driver's License MVR</li>
<li>Drug Testing</li>
</ul>
 
Salary Ranges and Benefits:
<ul>
<li>$22-$25, DOE</li>
<li>Medical, Dental, Vision</li>
<li>401K with Company Match</li>
<li>Paid Training</li>
<li>Paid Vacation and Sick Time </li>
</ul>
 
Join Our Winning Team Today!
If you have an administrative background and are looking for a new challenge, we want to hear from you! Apply now to start your career and be part of a team that's committed to excellence.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $17 
Job Title: Administrative Assistant Location: Kingston 
Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support to ensure the efficient operation of the office. The ideal candidate will be proactive, reliable, and able to handle a wide range of administrative and executive support tasks with a high level of professionalism and confidentiality.
Key Responsibilities:
<ul>
<li>Manage and maintain schedules, appointments, and travel arrangements.</li>
<li>Organize and coordinate meetings, conferences, and events.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming calls, emails, and other communications, directing them to appropriate departments.</li>
<li>Maintain electronic and physical filing systems.</li>
<li>Monitor and order office supplies; manage inventory and vendor relations.</li>
<li>Assist with project coordination and reporting.</li>
<li>Support staff with documentation, scheduling, and administrative tasks.</li>
<li>Perform data entry and maintain accurate records.</li>
<li>Greet and assist visitors in a professional manner.</li>
</ul>
Requirements and Skills:
<ul>
<li>Proven experience as an administrative assistant or office admin assistant.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to handle sensitive information with discretion.</li>
<li>High attention to detail and problem-solving skills.</li>
<li>Ability to work independently and collaboratively.</li>
</ul>
Education and Experience:
<ul>
<li>High School diploma or equivalent required; Associates or Bachelors degree preferred.</li>
<li>2+ years of administrative or office experience preferred.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 
Administrative Assistant
Ruekert &amp; Mielke Waukesha, WI
Are you a highly organized and detail-oriented professional who thrives in a dynamic office environment? Ruekert &amp; Mielke, Inc. is seeking an experienced Administrative Assistant to join our dedicated team. This position plays a vital role in supporting the daily operations of our firm by managing communications and providing essential clerical support to our professional and technical staff.
 
You will be responsible for ensuring smooth office operations by handling general administrative duties, greeting clients, maintaining documentation, and facilitating effective internal and external communication. As an employee-owned company, every team member contributes directly to our continued success and growth.
 
Position Details: We are open to candidates seeking either a minimum of 30 hours per week or a full-time (40 hours per week) schedule. 
Whether you're looking for part-time flexibility or full-time hours, we encourage you to apply!
 
What Youll Gain:
<ul>
<li>Broad exposure to municipal and infrastructure projects</li>
<li>A collaborative, employee-owned culture that values initiative and input</li>
<li>Opportunities to sharpen professional skills in a supportive environment</li>
</ul>
 
Goals &amp; Responsibilities This position includes, but is not limited to, the following duties and responsibilities:
<ul>
<li>Maintain a well-organized office environment</li>
<li>Greet clients and visitors, providing a professional and welcoming atmosphere</li>
<li>Answer phone calls, route inquiries, and take messages as necessary</li>
<li>Assist professional and technical staff with administrative tasks as needed</li>
<li>Manage and organize documents, reports, and project files</li>
<li>Prepare and edit correspondence, memos, and documents such as legal descriptions, engineering agreements, contracts, and more</li>
<li>Assist in data entry and analysis as required</li>
<li>Help manage digital and physical project files</li>
<li>Maintain effective communication within the office and with external parties</li>
<li>Handle outgoing and incoming mail and assist in organizing conferences and seminars</li>
</ul>
 
Qualifications &amp; Skills The ideal candidate for this position will possess the following education, experience, and abilities:
<ul>
<li>High School diploma or GED, or an Associates Degree in Administrative Professional, Business Management, or related field</li>
<li>Proven experience as an administrative assistant or similar role</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to prioritize tasks, manage time efficiently, and work independently and as part of a team</li>
<li>Strong problem-solving and decision-making abilities</li>
<li>Must possess discretion and professionalism when handling sensitive information</li>
</ul>
 
Benefits Ruekert &amp; Mielke, Inc. is proud to be 100% employee owned.Ourflexible working environment,engaged culture, andindepth training and mentoring programare just a few of the reasons why we are consistently named aTop Workplace by the Journal Sentinel. 
<ul>
<li>Employee stock ownership plan</li>
<li>Performance bonuses</li>
<li>Generous personal time off and holiday programs</li>
<li>Health, dental, vision, life, dependent life, and disability insurance</li>
<li>401(k) and Roth 401(k) with employer match</li>
<li>Flexible spending accounts</li>
<li>Prepaid legal services</li>
<li>Employee Assistance Program</li>
<li>Tuition reimbursement</li>
</ul>
 
 
About Us Ruekert &amp; Mielke, Inc. is a 100% employee-owned civil engineering firm that has been empowering clients and employee owners to thrive since 1946. Together with our family of firms, Axiom Consultants and Outland Design, we tackle engineering challenges for a diverse set of clients across multiple sectors including government, agriculture, and real estate.
Our team of engineers, environmental scientists, and technology experts work as an extension of our clients, offering exceptional planning, design, and construction management services. Combining experience, vision, and innovative technology, R/M serves as a trusted infrastructure ally to help make community possible. 
Visit<a href="http://www.ruekertmielke.comto" target="_blank">www.ruekertmielke.comto</a> learn more.
 Learn how you can make community possible as an employee owner at R/M!Watch Video

<h3>Job Description</h3>
Job DescriptionSalary: 
Job Title: Part-Time Administrative Assistant
Location: Huntsville, AL
Job Summary: We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience using BambooHR and will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Key Responsibilities:
<ul>
<li>Manage and maintain employee records using BambooHR.</li>
<li>Assist with the recruiting, onboarding/offboarding process for new hires, including preparing necessary documentation and conducting orientation sessions.</li>
<li>Coordinate and schedule meetings, appointments, and travel arrangements.</li>
<li>Handle incoming and outgoing communications, including emails, phone calls, and mail.</li>
<li>Prepare and edit documents, reports, and presentations.</li>
<li>Maintain office supplies inventory and place orders as needed.</li>
<li>Provide general administrative support to the team, including filing, data entry, and organizing office activities.</li>
<li>Assist with payroll processing and benefits administration.</li>
<li>Support HR-related projects and initiatives as needed.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an administrative assistant or in a similar role.</li>
<li>Proficiency in using BambooHR for HR management tasks.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to work independently and as part of a team.</li>
<li>High level of attention to detail and accuracy.</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience in a part-time or flexible work schedule.</li>
<li>Familiarity with other HR software and tools.</li>
<li>Previous experience in a fast-paced office environment.</li>
</ul>
Working Hours:
<ul>
<li>Part-time position with flexible working hours. Specific schedule to be determined based on candidate availability and business needs.</li>
</ul>
How to Apply: Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications.
 
JS Solutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. The JS Solutions management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

<h3>Job Description</h3>
Job DescriptionSalary: 
Job Summary:
The Administrative Assistant provides executive support to the Chief Executive Officer (CEO), as well as assisting the CFO and the organization with administrative tasks as required. The Administrative Assistant organizes calendars, manages board reports and correspondence, and performs work that is varied and generally administrative or project oriented. Requires a broad understanding of organizational operations and procedures. Handles confidential and sensitive material. Makes independent decisions regarding planning, organizing, and scheduling work. 
 
Responsibilities Include:
<ul>
<li>Supports CEO with organizational and administrative needs, including meeting scheduling</li>
<li>Support Board of Directors and Board Committee activities, including preparation of board documents, and meeting scheduling</li>
<li>Work closely with CEO and Board Chair to gather all Board Meeting materials for pre-read, set-up and follow-up meeting tasks, includingpreparation of Board minutes</li>
<li>Prepare reports, letters and other documents, including both paper and electronic file management</li>
<li>Assists with maintaining required Chapter documentation</li>
<li>Information Technology support; assists with ordering computers, office supplies equipment.</li>
<li>Support with HR-related tasks, including job postings and employee recruitment, background checks, badging, onboarding, personnel file maintenance and offboarding</li>
<li>Open, sort, and distribute incoming mail</li>
<li>Special Projects and other duties as assigned</li>
</ul>
Education and Experience
<ul>
<li>Mature and proactive, with evidence of having worked as a partner to executive leadership of an organization and experience with Board relationships.</li>
<li>Ability to coordinate several projects simultaneously.</li>
<li>Works collaboratively with a wide range of people and personalities.</li>
<li>Strong time and organizational skills.</li>
<li>Excellent written communication skills</li>
<li>Enthusiastic, energetic, and willing to work as a team member.</li>
<li>Strong computer skills including Microsoft Office</li>
<li>Ability to maintain confidential matters.</li>
<li>Proven self-starter who works independently.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 
With a strong commitment to accuracy, efficiency, and compliance, we support medical practices and billing companies with end-to-end RCM solutions. We're seeking a reliable and detail-oriented Administrative Assistant to join our growing team.
 
Position Summary: As an Administrative Assistant, you will play a key role in supporting our day-to-day operations, ensuring that all administrative functions are carried out with precision. This role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, healthcare-focused environment.
 
Key Responsibilities:
<ul>
<li>Provide administrative support to the operations and billing teams</li>
<li>Manage schedules, emails, and internal documentation</li>
<li>Coordinate meetings, take minutes, and prepare follow-up reports</li>
<li>Assist with data entry, records management, and compliance documentation</li>
<li>Handle phone calls and client communications in a professional manner</li>
<li>Support onboarding of new clients and internal team members</li>
<li>Maintain confidentiality of all patient and client information</li>
</ul>
Qualifications:
<ul>
<li>13 years of administrative experience; healthcare or RCM experience a plus</li>
<li>Proficiency in Microsoft Office Suite and Google Workspace</li>
<li>Strong communication and interpersonal skills</li>
<li>Exceptional attention to detail and time management</li>
<li>Ability to work independently and collaboratively</li>
<li>Familiarity with HIPAA regulations is preferred</li>
</ul>
What We Offer:
<ul>
<li>Competitive salary</li>
<li>Health, dental, and vision insurance </li>
<li>Opportunities for growth within a rapidly expanding company</li>
<li>Supportive and mission-driven work culture</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $16-22 DOE 
HAINES ADMINISTRATIVE ASSISTANT JOB DESCRIPTION
TIMEFRAME: March - October
JOB DESCRIPTION
The Haines admin teams main responsibility is to carry out our company mission of providing each guest with a safe, enjoyable and educational wilderness experience. The Haines admin team facilitates the operation of our day programs via phone and radio dispatch, scheduling, sales, cruise ship correspondence, dock representation and ensuring that guides complete their jobs and their corresponding paperwork. The Haines dispatch team also contributes some sales and logistical facilitation to our long trip programming.
REQUIREMENTS
<ul>
<li>Prior office and/or tourism experience preferred</li>
<li>Must be proficient in Outlook and Microsoft Office products</li>
<li>Have a clean driving record and be able to be placed on our company auto insurance</li>
<li>Must have or obtain a basic first aid and CPR certification</li>
<li>Must be able to think nimbly and problem solve quickly and effectively</li>
</ul>
<ul>
<li>Willingness to help in other areas as needed including but not limed to, driving/guiding tours, expedition sales, assisting Skagway office.</li>
</ul>
JOB DUTIES
Reports to Haines Office Manager
Assisting the Haines Office Manager in running daily operations which includes but is not limited to:
<ul>
<li>Guide scheduling</li>
<li>Radio dispatch</li>
<li>General office phone reception</li>
<li>Dock representation</li>
</ul>
<ul>
<li>Assisting with allotment management within our proprietary database, BaseCamp</li>
<li>Correspondence with partners both cruise lines and local businesses</li>
<li>Trip paperwork management</li>
<li>Manage merchandise inventory and sales</li>
<li>Data entry</li>
</ul>
<ul>
<li>Confirm and approve settlement sheets between cruise lines &amp; our accounting department</li>
<li>Assist Operation and Program Managers with company meeting agendas</li>
<li>Guide time sheet approvals</li>
</ul>
 
WORKLOAD
June, July, and August are busy and the Haines Admin Assistant can expect to receive 40+ hours per week. The nice thing is that Alaska has very generous overtime laws and the Haines Admin Assistant can expect quite a jump in your paycheck size. During this time, the office will be a very busy environment and the Haines Admin Assistant will be expected to juggle dispatch, scheduling, guide requests, phone calls, and more all while remaining calm and organized.
LIVING SPACE AND RENT STRUCTURE
Haines housing options consist of our employee campground, we have a few campers/RVs for senior staff, and limited space for employees seeking to bring their own campervans/trailers/RVs, most 1st year staff camp in the wooded area encircling the campers/RV parking. The campground has (4) plumbed bathroom/shower units and a communal cooking area due to the presence of bears in our area we prohibit cooking/food storage outside the communal cooking space. The campground is located on the same lot as our warehouse/office making the commute to work convenient for any staff planning to come to Alaska without a vehicle. There is a laundromat located within a short walk down the street. A guide room is located on the corner of the warehouse with access to WiFi.
Additional Notes
<ul>
<li>Rent deductions are made twice a month with 50% of the months rent deducted from the 1st and 2nd paycheck.</li>
<li>Rent is prorated for the first month, rent for the last pay period will be deducted in full even if you vacate housing early.</li>
<li>Employees must vacate housing within 48hours of their final shift unless other arrangements have been approved by management.</li>
<li>Pets Must be approved by management, approval may be rescinded if your pet causes problems or is not friendly towards humans and other animals.</li>
<li>Failure to abide by rules outlined in the employee manual and housing agreement may result in immediate expulsion from employee housing.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: DOE 
ADMINISTRATIVE ASSISTANT 
Ideal candidate
We look for people who want to grow; who always ask, Whats next? Our values and business are rooted in always seeking ways to have greater impact staying ahead of industry and regulatory trends; seeking new skills, credentials and certifications; and constantly improving how we collaborate, communicate and work together to achieve client, business, personal and professional goals.
This is a part-time position, working approximately 20 hours per week and 30-40 hours per week during the tax season (Feb 1 - Apr 15)
 
What working at JCCS offers
When you grow our clients grow, and we grow. So, we offer a competitive compensation package in which youre rewarded based on performance and recognized for the value you bring to the firm. Our total rewards package includes medical, dental, vision and other offerings; profit-sharing 401(k) plan with safe harbor contributions; a minimum of 10 vacation days, nine company-observed holidays, 12 sick days and half-day Fridays starting in May. Plus, we offer:
<ul>
<li>Support, coaching and feedback from co-workers and managers.</li>
<li>Opportunities to develop new skills and advance your career.</li>
<li>The freedom to work in a way that lets you balance life outside of work.</li>
</ul>
About JCCS
JCCS has more than 110 professionals working in seven locations. Yet we all share one goal: to guide our clients in making smart decisions today so you can have a better tomorrow.
 
For more than 75 years weve helped clients, both big and small, in virtually every sector. Weve collaborated with them on everything from managing payroll to paying the right amount of tax, from expansion plans like mergers and acquisitions to succession planning, and valuation. Throughout it all weve held one firm belief.
 
When it comes to reaching your personal, business and professional goals, knowledge is power.
JCCS Certified Public Accountants and Business Advisors is looking for motivated Administrative Assistant professional to join their team in the Bozeman office.
 
Essential Job Responsibilities:
<ul>
<li>Greet clients and others in a friendly, professional manner and answer the multi-line telephone system efficiently and direct calls appropriately. Retrieve messages from the office voice mail. Arrange for client appointments and records in automated calendar system.</li>
<li>Performs all mail duties for incoming and outgoing mail. Maintains petty cash and expense logs, handles faxing, scanning &amp; assistance to clients when picking up their returns. Assists or prepares the daily bank deposits.</li>
<li>Sets up new client files and maintains an efficient filing system.</li>
<li>Prepares requested correspondence and assists with special project assignments including client tax organizers, tax return and financial statement assembly and other reports.</li>
<li>Troubleshoots and arranges for office equipment maintenance. Maintains adequate supplies of internal forms and other miscellaneous supplies.</li>
<li>Assists with or has full Time &amp; Billing responsibilities that may include reconciliation of time, overtime calculation, expense coding &amp; entering, invoicing, statements, payment processing, and all reports.</li>
<li>Run errands and handle certain housekeeping duties that include keeping the front office and employee kitchen area clean and professional in appearance.</li>
<li>Performs other duties, responsibilities and activities as assigned.</li>
</ul>
 
To Qualify:
<ul>
<li>High school diploma; higher level education, preferred, or a combination of qualifications and equivalent clerical or office experience.</li>
<li>1+ year of administrative experience in a mid-size office, in an accounting Firm or a similar work environment.</li>
</ul>
 
Skills for Success:
<ul>
<li>Proficient in Microsoft Office, data entry, and time and billing software.</li>
<li>Competent in the use of multi-line telephone, office automated systems and a 10-key calculator.</li>
<li>Excellent planning, decision-making and organization skills, and ability to handle multiple tasks simultaneously.</li>
<li>Excellent verbal, written communication and customer service skills.</li>
<li>The ability to be self-directed and be a team member.</li>
<li>Comply with established work hours and able to work overtime when dictated by client and business needs.</li>
</ul>
 
JCCS employees are expected to maintain a positive work atmosphere through communication and behaving in a manner that is courteous and respectful of clients, co-workers, supervisors and management. One of our primary responsibilities is to maintain confidentiality. Any information relating to clients, the Firms internal operations and staff is not to be disclosed during or after employment with JCCS.
 
This job posting is intended to describe the general nature and level of work being performed and not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel as classified.
 
The selected candidate must successfully pass a background check.
 
JCCS PC is an Equal Opportunity Employer and will consider all qualified candidates that are able to perform the position with or without a reasonable accommodation.

<h3>Job Description</h3>
Job DescriptionSalary: $17.00 - $20.00 hourly 
Royal Plus, INC. is rapidly growing, and we are searching for a dedicated Administrative Assistant to become part of our team! If you are looking for a rewarding, long-term career with a dynamic company that offers growth potential, this position is for you!
 The key responsibility for this role includes:
<ul>
<li>Managing multi-line phone system</li>
<li>Organize and maintain filing systems</li>
<li>Schedule and coordinate inspections</li>
<li>Enter customer information into company software</li>
<li>Dispatch emergency service calls</li>
<li>Perform data entry tasks</li>
<li>Maintain and update spreadsheets</li>
<li>Track job progress and status</li>
<li>Communicate and update TPA platforms</li>
<li>Accounts Receivable</li>
<li>Provide exceptional customer service</li>
</ul>
All candidates must have the following qualifications:
<ul>
<li>Proven experience in an administrative support role</li>
<li>Familiarity with office management systems and practices</li>
<li>Proficient with office equipment such as printers, scanners, and fax machines</li>
<li>Skilled in Microsoft Office Suite (Excel, Outlook, Word)</li>
<li>Excellent time management and ability to prioritize tasks effectively</li>
<li>Strong attention to detail and problem-solving ability</li>
<li>Exceptional written and verbal communication skills</li>
<li>Strong organizational skills with the ability to handle multiple tasks simultaneously</li>
<li>Skilled in QuickBooks/Accounting Software</li>
<li>Typing speed of 45+ words per minute</li>
<li>High School diploma or equivalent</li>
</ul>
This is a full-time position- Monday through Friday 8AM to 5APM with occasional overtime and on call weekend rotation after training. 
Benefits:

Health, Dental, Vision, Life Insurance (Eligible 1st of the month after 60 days)
Paid Vacation days (one (1) week, or five (5) days, of paid vacation after one (1) year of employment. Two (2) weeks, or ten (10) days of paid vacation after three (3) years of employment. Three (3) weeks, or fifteen (15) days of paid vacation after seven (7) years of employment)
Paid Holidays (Eligible after ninety (90) days of full-time employment)
AFLAC supplemental insurance
401(k) with Match Plan (Royal Plus will match employees deferral up to maximum of 3% of employee
compensation)
Equal Employment Opportunity:As an Equal OpportunityEmployer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability

<h3>Job Description</h3>
Job DescriptionSalary: $19.92-$24.90 
Functions:
This position provides a full range of administrative support to the Development Services Department. Under the general supervision of the Building Official, the Administrative Assistant is responsible for performing a variety of administrative and organizational operations including creating and maintaining spreadsheets, databases, and calendars, correspondence, ensuring that deadlines are met, coordinating department Public Information Requests, and creating original work product. This position will provide customer service to the community and maintains daily contact with builders, developers, and department staff.
Responsibilities and Duties:
<ul>
<li>Manages DS Public Desk: This position will manage all DS public desk operations and is the first contact with all public Must be proficient in providing customer assistance to the public or directing them to the appropriate City department, individual, or City website for self-help.</li>
<li>Administrative Support: Provide comprehensive administrative assistance to the Development Services department, including scheduling meetings, preparing reports, handling correspondence, taking payments, including all software systems utilized by the Development services department, general contractor registrations, STR permits handling, and assists with managing DS office supplies and inventory.
<ul>
<li>Prepare and produce professional correspondence relating to Development Services sub-departments: Administration, Planning, Permitting, and Code Enforcement.</li>
</ul>
</li>
<li>Communication Management: Serve as the primary point of contact for internal and external communications, responding to inquiries and directing them to the appropriate team
<ul>
<li>Receive telephone calls and visitors with professional courtesy, attentiveness, and concern, and process such incoming calls and messages expediently.</li>
<li>Resolves citizen issues and provides information regarding Development Services policies and procedures. Refers to appropriate City departments as required.</li>
</ul>
</li>
<li>Document Preparation: Draft, proofread, and format a variety of documents such as memos, presentations, and reports for the department.</li>
<li>Record Keeping: Maintain organized and up-to-date records, including electronic files, project documentation, and databases related to development projects and services.
<ul>
<li>Coordinate department responses to Public Information requests.</li>
</ul>
</li>
<li>Meeting Coordination: Schedule and coordinate meetings.
<ul>
<li>Assist in the preparation of agendas and supporting documents for City Council, Planning and Zoning, and Board of Adjustment meetings and participate in assembling agenda packets. Publish and post notices as required by law.</li>
</ul>
</li>
<li>Client Interaction: Assist in communicating with developers, contractors, and community members regarding project status, permits, and other development-related inquiries.
<ul>
<li>Assists with tracking, escalation and follow-through on complaints and possible code violations.</li>
</ul>
</li>
<li>Support to Team Members: Provide assistance to team members in resolving administrative issues, processing forms, and responding to requests for information.
<ul>
<li>Purchases supplies and equipment for the department, creates purchase orders, reviews invoices for accuracy.</li>
</ul>
</li>
<li>Database Management: Update and manage databases related to permits, licenses, and ongoing development services. Maintains the Development Service Website Page(s).</li>
<li>Special Projects: Assist with special projects as needed, which may include research, event planning, or preparing data for presentations.</li>
<li>Other duties as assigned.</li>
</ul>
Minimum Requirements:
<ul>
<li>Minimum of 2 years of experience in an administrative or support role, preferably in a development services or municipal government setting.</li>
<li>Valid drivers license</li>
<li>Proficiency in Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Publisher, Outlook)</li>
</ul>
Preferred Requirements:
<ul>
<li>One to two years of related experience and/or training; or associates degree; or equivalent combination of education and experience. Some college-level course work or equivalent level professional training in related</li>
<li>Experience in administrative and technical support capacity for a municipality.</li>
<li>Proficiency in SharePoint and Microsoft TEAMS</li>
<li>Bilingual</li>
</ul>
Knowledge, Skills and Abilities Required:
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li>
<li>Ability to work in a team environment and independently.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to maintain an acceptable driving record.</li>
<li>Ability to speak effectively before groups of customers or employees.</li>
<li>Ability to reliably and predictably carry out duties.</li>
<li>Ability to use GIS application is highly desirable.</li>
</ul>
 
 
The City of Horseshoe Bay is an Equal Opportunity Employer. We are committed to fostering an inclusive environment for all employees and applicants, and we do not discriminate based on race, color, national origin, gender, age, disability, sexual orientation, gender identity, or any other characteristic protected by law.

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