Job Description
Job DescriptionSalary:
Administrative Assistant
Ruekert & Mielke Waukesha, WI
Are you a highly organized and detail-oriented professional who thrives in a dynamic office environment? Ruekert & Mielke, Inc. is seeking an experienced Administrative Assistant to join our dedicated team. This position plays a vital role in supporting the daily operations of our firm by managing communications and providing essential clerical support to our professional and technical staff.
You will be responsible for ensuring smooth office operations by handling general administrative duties, greeting clients, maintaining documentation, and facilitating effective internal and external communication. As an employee-owned company, every team member contributes directly to our continued success and growth.
Position Details:
We are open to candidates seeking either a minimum of 30 hours per week or a full-time (40 hours per week) schedule.
Whether you're looking for part-time flexibility or full-time hours, we encourage you to apply!
What Youll Gain:
- Broad exposure to municipal and infrastructure projects
- A collaborative, employee-owned culture that values initiative and input
- Opportunities to sharpen professional skills in a supportive environment
Goals & Responsibilities
This position includes, but is not limited to, the following duties and responsibilities:
- Maintain a well-organized office environment
- Greet clients and visitors, providing a professional and welcoming atmosphere
- Answer phone calls, route inquiries, and take messages as necessary
- Assist professional and technical staff with administrative tasks as needed
- Manage and organize documents, reports, and project files
- Prepare and edit correspondence, memos, and documents such as legal descriptions, engineering agreements, contracts, and more
- Assist in data entry and analysis as required
- Help manage digital and physical project files
- Maintain effective communication within the office and with external parties
- Handle outgoing and incoming mail and assist in organizing conferences and seminars
Qualifications & Skills
The ideal candidate for this position will possess the following education, experience, and abilities:
- High School diploma or GED, or an Associates Degree in Administrative Professional, Business Management, or related field
- Proven experience as an administrative assistant or similar role
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize tasks, manage time efficiently, and work independently and as part of a team
- Strong problem-solving and decision-making abilities
- Must possess discretion and professionalism when handling sensitive information
Benefits
Ruekert & Mielke, Inc. is proud to be 100% employee owned.Ourflexible working environment,engaged culture, andindepth training and mentoring programare just a few of the reasons why we are consistently named aTop Workplace by the Journal Sentinel.
- Employee stock ownership plan
- Performance bonuses
- Generous personal time off and holiday programs
- Health, dental, vision, life, dependent life, and disability insurance
- 401(k) and Roth 401(k) with employer match
- Flexible spending accounts
- Prepaid legal services
- Employee Assistance Program
- Tuition reimbursement
About Us
Ruekert & Mielke, Inc. is a 100% employee-owned civil engineering firm that has been empowering clients and employee owners to thrive since 1946. Together with our family of firms, Axiom Consultants and Outland Design, we tackle engineering challenges for a diverse set of clients across multiple sectors including government, agriculture, and real estate.
Our team of engineers, environmental scientists, and technology experts work as an extension of our clients, offering exceptional planning, design, and construction management services. Combining experience, vision, and innovative technology, R/M serves as a trusted infrastructure ally to help make community possible.
Visitwww.ruekertmielke.comto learn more.
Learn how you can make community possible as an employee owner at R/M!Watch Video