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<h3>Job Description</h3>
Role: Design Services Sample/Office Administrator
Location: 2828 Nall St, Suite C, Port Neches, TX 77651 (100%Onsite)
Type: Contract W2

Job Description: 
Hours/Week: 8 hour days
Administrative tasks associated with submittals and product requests including: printing, compiling and binding hard copies; gathering product samples; packaging hard copies and system products; preparing UPS labels; emailing tracking information to requestors.
Inventory: of product inventory for production room and general office supplies.
Organizing Production Room: including light lifting (less than 25#), stocking shelves, disposing of old inventory.
Data Entry: for opportunities in salesforce; project folders on google drive; light maintenance of team documents.
 
Essential Skills (“Must have”)
Desirable Skills (“Nice to Have”)
Strong Organizational Skills
Knowledge of Google Suite Apps
Time Management
Knowledge of small office machines. ie: printers, copy machines
Professionalism
Typing
Attention to Detail
Problem Solving
Communication Skills
Independence
 
 
 
 
Thanks and Regards,
Priya Chauhan
<a href="mailto:Priya.c@sitwinc.com" target="_blank">Priya.c@sitwinc.com</a>
Phone +1 614 927 1534
Signature IT World Inc.

Administrative Assistant

<h3>Job Description</h3>
Our client is seeking a motivated and highly organized Administrative Assistant to provide critical support to the Directors and Vice Presidents responsible for the operational execution of their investment strategies. This individual will play a key role in maintaining seamless day-to-day operations by managing administrative tasks with precision and professionalism. The ideal candidate will be detail-oriented, proactive, and capable of thriving in a fast-paced, dynamic environment.
 
 
Job Details:
Client: Private Equity
Location: Greenwich, CT
Position: Administrative Assistant
Salary: $85k-$110k base non-Exempt, plus annually discretionary bonus and benefits
Hours: 8:30am - 5:00pm
 
 
Responsibilities:
• Provide comprehensive administrative support to Directors and Vice Presidents across the investment operations team.
• Assist with data entry and updates in DealCloud and other internal systems.
• Handle ad hoc tasks and special projects as assigned.
• Coordinate complex calendars, schedule internal and external meetings, and anticipate potential conflicts.
• Provide calendar support for a Managing Director, multiple Directors, and secondary assistance to Vice Presidents.
• Arrange domestic and international travel itineraries, including transportation, accommodation, and meeting logistics.
• Process and reconcile expense reports accurately and efficiently via Concur.
• Answer and manage incoming calls and inquiries with professionalism and discretion.
• Build and maintain positive working relationships with internal teams, external partners, and vendors.
• Serve as a reliable liaison between executives and other departments.
• Handle sensitive information with a high degree of discretion and integrity.
• Maintain a poised and professional demeanor in a fast-paced, high-pressure environment
• Being able to work openly within a trade floor environment.
 
 
Qualifications:
• Associate’s or Bachelor’s degree preferred.
• Minimum of 5 years of experience in an administrative role, preferably within financial services or a similar corporate setting.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
• Experience using CRM systems like DealCloud is a plus.
• Strong organizational, time-management, and problem-solving skills.
• Excellent communication skills—both written and verbal.
• Self-starter with a proactive approach to work and the ability to meet tight deadlines.
• Professional, composed, and flexible in response to changing priorities.

<h3>Job Description</h3>
&amp;#x1F4CC; Now Hiring: Administrative Assistants - Multiple Openings!
&amp;#x1F4CD; Houston, TX | In-Office &amp; Hybrid Options
&amp;#x1F4BC; Temporary | Temp-to-Hire | Direct Hire
&amp;#x1F4B2; $18.00 - $25.00/hr (Based on Experience)
Are you an organized, detail-oriented professional with a passion for supporting teams and keeping operations running smoothly? Ultimate Staffing is currently hiring Administrative Assistants for multiple clients across the Houston area!
These roles offer a variety of employment types-temporary, temp-to-hire, and direct hire-with opportunities for career growth, stability, and excellent company cultures. 
&amp;#x1F50D; What We're Looking For: 
<ul>
<li>2+ years of experience in an office or administrative support role</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent attention to detail and organizational abilities</li>
<li>A proactive, professional, and team-oriented mindset </li>
</ul>
&amp;#x1F31F; What Our Clients Offer: 
<ul>
<li>Competitive pay: $18.00 - $25.00/hr, depending on experience</li>
<li>Growth opportunities and long-term career potential</li>
<li>Comprehensive benefits (for eligible roles)</li>
<li>Supportive, inclusive, and collaborative work environments</li>
<li>Flexible schedules including in-office and hybrid options</li>
</ul>
&amp;#x1F4E8; Interested?
Apply today to be considered for current and upcoming Administrative Assistant roles with top employers in Houston! 
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

<h3>Job Description</h3>
&amp;#x1F6A8; We're Hiring: Administrative Assistant (Contract-to-Hire)
&amp;#x1F4CD; Onsite | Boca Raton, FL
 &amp;#x1F4BC; $75K–$80K Conversion Salary + Bonus + Top-Tier Benefits
 &amp;#x1F552; Monday–Friday | Full-Time
 
An enterprise-level biopharmaceutical company is seeking a dependable and organized Administrative Assistant to support our busy corporate office. This is a contract-to-hire position with strong potential to grow into an Executive Assistant (EA) role as you learn the business and build relationships.
 
You’ll report directly to our Office Manager and play a key role in ensuring the daily flow of operations runs smoothly. We're looking for someone who takes initiative, stays organized, and thrives in a dynamic, team-first culture.
 
&amp;#x1F511; What You’ll Do
<ul>
<li>Provide daily administrative support for the corporate office</li>
<li>Manage calendars and coordinate meetings</li>
<li>Order lunches and manage catering needs</li>
<li>Prepare expense reports and track basic data</li>
<li>Support the Office Manager on special projects and office needs</li>
<li>Ensure the office stays efficient, professional, and welcoming</li>
</ul>
 
✅ What You Bring
<ul>
<li>5+ years of admin experience in mid- to large-sized companies</li>
<li>Strong calendar and organizational skills</li>
<li>Familiarity with expense reporting and office coordination</li>
<li>Professional, proactive, and eager to grow into an EA role</li>
<li>A stable work history — we value commitment and reliability</li>
</ul>
 
&amp;#x1F381; What You’ll Get Upon Conversion
<ul>
<li>$75K–$80K base salary + bonus</li>
<li>3 weeks PTO in year one + holidays</li>
<li>401(k) with immediate match</li>
<li>Full medical, dental, vision, life, STD &amp; LTD</li>
<li>Pet Insurance + Tuition Assistance</li>
<li>Free shuttle to Boca Tri-Rail station</li>
</ul>

<h3>Job Description</h3>
A leading manufacturer in the Conway area is seeking a dynamic Administrative Assistant to join their team. The best person for the position will have previous experience in a fast paced office environment, strong computer skills, and strong communication skills. This is a full-time position and a benefit package will be offered upon hire. 
 
KEY RESPONSIBILITIES:
<ul>
<li>Reception - answer phones, screen, and direct calls. Take and/or relay messages, greet visitors Retrieve and distribute mail daily</li>
<li>Process weekly production sheets: track and coordinate this time with employees and supervisors; Print pick lists, release Production Orders</li>
<li>HR/Payroll Administration – biweekly timesheet reconciliation, coordinate new hire, termination, etc. correspondence</li>
<li>Assist in the preparation of expense reports and regularly scheduled reports</li>
<li>Filing, typing, copying, binding, scanning etc.</li>
<li>Keep stock of office supplies and place orders when necessary</li>
<li>Creates agendas and takes meeting notes. Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments</li>
<li>Book travel arrangements and organize company events as required</li>
<li>Manage and maintain showroom and reception areas (organize, cleanliness, brochures, etc.) as well as coordinate repairs to office equipment</li>
</ul>
 
REQUIREMENTS:
<ul>
<li>High school diploma (or equivalent) 2+ years of similar experience within a manufacturing environment is ideal</li>
<li>Solid knowledge of business office procedures, office equipment operation, data entry/keyboarding skills and communication systems</li>
<li>Intermediate level experience with MS Office specifically with Excel</li>
<li>Maintain professionalism and confidentiality at all times</li>
<li>Experience with SAP is an asset</li>
<li>Possess superior organizational, spoken/written communication, interpersonal skills</li>
</ul>

<h3>Job Description</h3>
We are in search of a meticulous and experienced Administrative Assistant to become part of our team. This position is non-remote; being able to fully embrace the company’s vision and the corporate/family culture are vital to our success. In this role, you will work closely with our Executive Assistant, CEO and leadership team, engaging in collaborative efforts to enhance organizational initiatives and creatively address challenges across a diverse array of projects. This position requires exceptional administrative and communication skills, a high level of confidentiality, attention to detail, and the ability to work in a fast-paced environment. 
Responsibilities:
Executive Support
<ul>
<li>Provide comprehensive administrative support to the Executive Assistant, including managing schedules, arranging appointments, and coordinating meetings for Senior Executives. </li>
<li>Arrange and coordinate complex and detailed international travel plans, itineraries, and agendas. </li>
<li>Coordinate details of events such as conferences, charity events, parties, trade shows, sales meetings, business meetings, employee appreciation events, etc. </li>
</ul>
Project Management 
<ul>
<li>Manage special projects, often involving cross-functional collaboration. </li>
<li>Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. </li>
<li>Prepare and maintain documentation, including meeting scheduling, status reports, and project timelines. </li>
<li>Evaluate project outcomes and gather feedback to identify areas for improvement in future projects. </li>
</ul>
General Administrative Duties
<ul>
<li>Participate in cross-training initiatives with other administrative staff to ensure seamless coverage and backup support across departments. This includes learning different administrative functions and assisting with tasks as needed in the absence of other team members. </li>
<li>Provide general office support, including answering phones, filing, and other duties as needed. </li>
</ul>
Qualifications:
<ul>
<li>Bachelor's degree in Business Administration, Human Resources, or related field. </li>
<li>3+ years experience working as an Administrative Assistant </li>
<li>High level of proficiency with Excel, Word, PowerPoint, and Outlook. </li>
<li>Excellent organizational and multitasking abilities, with a keen eye for detail. </li>
<li>Strong interpersonal skills and the ability to interact confidently with diverse stakeholders. </li>
<li>Exceptional written and verbal communication skills. </li>
<li>Ability to maintain a professional demeanor under pressure and manage sensitive situations tactfully. </li>
<li>Keen attention to detail coupled with an unwavering dedication to delivering work of the highest caliber. </li>
<li>Proficient in problem solving, coupled with adaptability to respond to evolving demands. </li>
<li>Strong aptitude for teamwork and collaboration.</li>
</ul>

<h3>Job Description</h3>
For over sixty years, Oxford Development Company has stood at the forefront of the marketplace as a developer and full-service commercial real estate provider with experience in the local, regional, and national marketplace. Our mission is to forge dynamic centers where community thrives alongside commerce, through real estate solutions that uplift and ignite inspiration for our people, partners, and communities alike.
 
Oxford has managed the development of over 60 million square feet in the commercial office, retail, hospitality, healthcare, education, residential, and sports and entertainment asset classes. Our history consists of some of the nation’s most innovative real estate projects that years later still impact trends in development. 
 
The Oxford Administrative Assistant reports to the Property Manager of the Trimont and will support the efforts of the Property Management team, with primary duties and responsibilities include assisting the Vice President, Assistant Vice President, and Directors of Property Management with administrative tasks and functions.
 
Administrative
<ul>
<li>Process property invoices.</li>
<li>Assigning work orders </li>
<li>Keep track of Key system </li>
<li>Walking site for cleanliness and reporting issues.</li>
<li>Answering phones and route calls to the correct person or take messages.</li>
<li>Managing scheduling appointments.</li>
<li>Arranging meetings and other events specifically the club room and guest suite reservations and billing specific to these reservations.</li>
<li>Managing mail/fax communications.</li>
<li>Managing traditional paper and/or electronic filing systems.</li>
<li>Preparing and/or editing documents, such as expense reports, memos, and invoices.</li>
<li>Process invoices in YARDI once directed by Property Manager</li>
<li>Assist manager’s in pulling aged receivables and contacting tenants/owners that are past due.</li>
<li>Handle other administrative responsibilities as required.</li>
</ul>
 
Customer Service
<ul>
<li>Assists in the handling of tenant/owner service requests and various concerns as required.</li>
<li>Conducts follow-up activity as needed with new and current tenants/owners to establish and maintain positive relations.</li>
<li>Welcoming all scheduled visitors and interacting with them.</li>
<li>Maintains open communication with all staff and management.</li>
<li>Maintain strict level of confidence.</li>
</ul>
 
What we require: 
<ul>
<li>A high school diploma is required. </li>
<li>A minimum of one years of property management experience is preferred. </li>
<li>Excellent communication, and organizational skills. </li>
<li>Proficient in Microsoft Office Suite </li>
<li>Experience with Yardi is a plus. </li>
<li>Strong customer service orientation, with good decision-making ability</li>
<li>Professional image is necessary and expected daily.</li>
</ul>

<h3>Job Description</h3>
Job Title: Administrative Assistant
Duration 19 WEEKS
Pay rate: $37/hr
Location: Lake Zurich, IL 
 
Job Description: 
What would be the primary duties for this position? Calendar management, expenses, travel management, team support
What are the technical and soft skills required for this position? proficient using MS Windows, Word, Excel, Outlook, PowerPoint, Office 365, Internet
Top 3 skills you would like to see in a candidate’s resume? great communication skills, Advanced computer skills, organization skills
Preference on previous work experience’s industry? No
Education background requirement: High school diploma or equivalent plus 5 years’ experience in a professional, administrative support role, supporting executive management. Associates degree preferred.

<h3>Job Description</h3>
OVERVIEW
The Center for Equitable Higher Education (CEHE) is dedicated to promoting comprehensive research and evidence-based practices that enhance student support and advocacy, focusing on addressing the basic needs of students in higher education. Our mission is to translate research finding into actionable policies strategies that positively influence student access, retention, and success.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES The Administrative Assistant will provide mid-level administrative support to the CEHE team while also supporting grant management and programs. This role requires organizational skills, attention to detail, written and verbal communication, and collaboration. The Administrative Assistant primary responsibilities include, but are not limited to the following:
 
Administrative Support:
• Provide comprehensive administrative support to the executive director, including calendar management, travel arrangements, hospitality, and meeting coordination.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate internal and external communications.
• Organize and maintain files, records, and other administrative documentation.
• Process onboarding and offboarding paperwork, including Employment Status Form and other administrative paperwork for personnel, consultant, and subaward lifecycle processes with CHHS HR, including Additional Employment, and Buy-Outs.
• Process timesheets and invoices to ensure payments are documented and received in a timely manner, including communication with Research Foundation HR, ATI (technology approval), and Budget and Grant Operations Analyst.
• Work closely with Budget Operations Analyst to ensure timely and accurate processing of financial transactions with CSULB Research Foundation, Stateside, and Subaward campus representatives.
• Ensure subaward scope of work, budget justification, and amendments are processed with Grants and Administrator.
• Lead external communications with Subawards, Research Assistants, consultants, staff, and student inquiries.
 
Fundraising Support and Management: 
• Work closely with the Development consultant to support research and identify potential grant opportunities aligned with organizational goals.
• Prepare completed grant packages to submit to funders in collaboration with the Development Consultant and staff.
• Develop and maintain a calendar of grant application deadlines and ensure timely submission of proposal and reports.
• Track and report on the status of grant applications and funding.
 
Program Support: 
• Assist in the preparation of presentations and materials for meetings and other key events.
• Provide logistical support for events, conferences, and meetings, including Basic Need Research Consortium (BNRC).
• Manage special projects as assigned.
• Other duties as assigned.
 
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
 
EDUCATION, SKILLS AND ABILITIES
• Minimum of one year of experience as an executive or administrative assistant, with a strong background in grant management.
• Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or a related field preferred. • Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and grant management software.
• Ability to work independently and as part of a team in a fast-paced environment
 
Must be able to accept constructive criticism, prioritize workload, be dependable, behave professionally and interact positively with others. Regular, punctual attendance required. This position is employed through the CSULB Research Foundation. Employment is at-will.
 
POST OFFER BACKGROUND CHECK REQUIREMENT
A post offer background check (including a reference and criminal records check) must be completed, and the individual cleared, before they can start work with the CSULB Research Foundation. No information will be required prior to the offer of employment. Once an offer of employment is made, failure to complete the background check and receive clearance may affect the application status of a new hire individual and/or the continued employment of a current CSULB Research Foundation employee who has applied for/moved into a new position. Individuals working with minor children and/or the elderly will be required to renew their live scan fingerprinting and be cleared every twelve (12) months. Information obtained through the background check does not automatically disqualify an individual from employment.
 
GRANT FUNDED EMPLOYMENT
This position is restricted to the conditions set forth in the grant. Ongoing employment is contingent upon satisfactory job performance and continual renewal of grant money/availability of funds.
 
COMPENSATION RANGE: $25.00 - $30.00 (24 pay per year) (Non-Exempt)
 
FILING DEADLINE: Open Until Filled
 
NOTE: To be considered for this position, please submit the required information as soon as possible. The hiring committee will review applications, interview qualified candidates and close the position anytime on or after two (2) weeks from the posting date listed above. Removal of a position from our website is indication that the position has been filled.
 
APPLICANT PROCEDURE Interested individuals should forward their cover letter, resume, and completed employment application referencing position number to the CSULB Research Foundation Human Resources Department via Docusign: <a href="https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=1c7719d8-c17d-4326-96b5-99a570222ac9&amp;env=na3&amp;acct=713450e5-2dd0-4676-a3cb-609115e008d7&amp;v=2" target="_blank">https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=1c771…</a> or by visiting our website <a href="https://www.csulb.edu/research-foundation" target="_blank">https://www.csulb.edu/research-foundation</a>.
 
A separate application is necessary for each employment opportunity posting. The employment Application can be found alphabetically on our website at <a href="https://www.csulb.edu/research-foundation" target="_blank">https://www.csulb.edu/research-foundation</a>, under the Forms, then the Human Resources tab. It is the responsibility of the applicant to clarify on their application their ability to perform the job for which they are applying. Individuals requiring a reasonable accommodation to apply for this position should provide necessary information to the Director of Human Resources. Additionally, individuals invited to interview for this position should inform the Director of Human Resources at the time of invitation, of any requirements for a reasonable accommodation.
 
NOTICE
The CSULB Research Foundation does not discriminate on the basis of sex in its employment as required by Title IX of the Education Amendments of 1972, as amended, and Section 86.9 of the administrative regulations adopted by the Department of Education pursuant thereto, nor does it discriminate on the basis of race, color, religion, national origin (including language restrictions), sex (pregnancy or gender), sexual orientation, marital status, age, disability (mental and physical, including HIV and AIDS), ancestry, medical condition (cancer/genetic characteristics), denial of family and medical care leave, denial of pregnancy disability leave or reasonable accommodation or veteran’s status (including Vietnam-era veterans) as required by other federal/state non-discrimination statues, related administrative regulations and executive orders. Individuals selected for employment must provide proof of identity and employment eligibility as prescribed in Title 8, United States Code, and Section 132A. We are an Equal Opportunity and Title IX Employer. The CSULB Research Foundation is a 501 (c) (3) corporation that exists solely to support and advance the mission of CSULB. Employment with the CSULB Research Foundation rests solely with the CSULB Research Foundation and provides no rights or benefits of employment or any other kind, with any other organization. This includes but is not limited to: California State University Long Beach, the State of California, or the sponsoring agencies of any programs administered by the CSULB Research Foundation.

<h3>Job Description</h3>
About the Role:
We are continually seeking organized, proactive, and detail-oriented Administrative Assistants to support our teams across various departments. If you thrive in a fast-paced environment, are highly dependable, and have a knack for keeping things running smoothly, we’d love to connect with you.
 
Key Responsibilities:
<ul>
<li>Provide general administrative and clerical support to ensure efficient office operations</li>
<li>Manage calendars, schedule meetings, and coordinate travel arrangements</li>
<li>Prepare and proofread correspondence, reports, and presentations</li>
<li>Maintain and organize physical and digital filing systems</li>
<li>Handle incoming calls, emails, and visitor inquiries professionally</li>
<li>Assist with event planning, internal communications, and project coordination</li>
<li>Order office supplies and monitor inventory</li>
<li>Support onboarding and documentation for new hires as needed</li>
<li>Provide ad hoc support around office as needed</li>
</ul>
 
Qualifications:
<ul>
<li>Bachelor's degree or equivalent experience</li>
<li>3+ years of administrative or office support experience (industry-specific experience a plus)</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li>
<li>Excellent verbal and written communication skills</li>
<li>High level of professionalism, discretion, and organizational skills</li>
<li>Ability to multitask, prioritize, and adapt to changing demands</li>
<li>Familiarity with office equipment and basic troubleshooting</li>
</ul>
 
Preferred Attributes:
<ul>
<li>Experience supporting multiple leaders or departments</li>
<li>Familiarity with tools like Zoom, Teams, Slack, or project management systems (e.g., Asana, Trello)</li>
<li>A positive, can-do attitude and commitment to team success</li>
</ul>
 
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
We’re always interested in connecting with talented administrative professionals. Submit your resume and let us know your availability and preferred work setting (hybrid or onsite).

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