Job Description
Our client is seeking a motivated and highly organized Administrative Assistant to provide critical support to the Directors and Vice Presidents responsible for the operational execution of their investment strategies. This individual will play a key role in maintaining seamless day-to-day operations by managing administrative tasks with precision and professionalism. The ideal candidate will be detail-oriented, proactive, and capable of thriving in a fast-paced, dynamic environment.
Job Details:
Client: Private Equity
Location: Greenwich, CT
Position: Administrative Assistant
Salary: $85k-$110k base non-Exempt, plus annually discretionary bonus and benefits
Hours: 8:30am - 5:00pm
Responsibilities:
• Provide comprehensive administrative support to Directors and Vice Presidents across the investment operations team.
• Assist with data entry and updates in DealCloud and other internal systems.
• Handle ad hoc tasks and special projects as assigned.
• Coordinate complex calendars, schedule internal and external meetings, and anticipate potential conflicts.
• Provide calendar support for a Managing Director, multiple Directors, and secondary assistance to Vice Presidents.
• Arrange domestic and international travel itineraries, including transportation, accommodation, and meeting logistics.
• Process and reconcile expense reports accurately and efficiently via Concur.
• Answer and manage incoming calls and inquiries with professionalism and discretion.
• Build and maintain positive working relationships with internal teams, external partners, and vendors.
• Serve as a reliable liaison between executives and other departments.
• Handle sensitive information with a high degree of discretion and integrity.
• Maintain a poised and professional demeanor in a fast-paced, high-pressure environment
• Being able to work openly within a trade floor environment.
Qualifications:
• Associate’s or Bachelor’s degree preferred.
• Minimum of 5 years of experience in an administrative role, preferably within financial services or a similar corporate setting.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
• Experience using CRM systems like DealCloud is a plus.
• Strong organizational, time-management, and problem-solving skills.
• Excellent communication skills—both written and verbal.
• Self-starter with a proactive approach to work and the ability to meet tight deadlines.
• Professional, composed, and flexible in response to changing priorities.