Job Description
For over sixty years, Oxford Development Company has stood at the forefront of the marketplace as a developer and full-service commercial real estate provider with experience in the local, regional, and national marketplace. Our mission is to forge dynamic centers where community thrives alongside commerce, through real estate solutions that uplift and ignite inspiration for our people, partners, and communities alike.
Oxford has managed the development of over 60 million square feet in the commercial office, retail, hospitality, healthcare, education, residential, and sports and entertainment asset classes. Our history consists of some of the nation’s most innovative real estate projects that years later still impact trends in development.
The Oxford Administrative Assistant reports to the Property Manager of the Trimont and will support the efforts of the Property Management team, with primary duties and responsibilities include assisting the Vice President, Assistant Vice President, and Directors of Property Management with administrative tasks and functions.
Administrative
- Process property invoices.
- Assigning work orders
- Keep track of Key system
- Walking site for cleanliness and reporting issues.
- Answering phones and route calls to the correct person or take messages.
- Managing scheduling appointments.
- Arranging meetings and other events specifically the club room and guest suite reservations and billing specific to these reservations.
- Managing mail/fax communications.
- Managing traditional paper and/or electronic filing systems.
- Preparing and/or editing documents, such as expense reports, memos, and invoices.
- Process invoices in YARDI once directed by Property Manager
- Assist manager’s in pulling aged receivables and contacting tenants/owners that are past due.
- Handle other administrative responsibilities as required.
Customer Service
- Assists in the handling of tenant/owner service requests and various concerns as required.
- Conducts follow-up activity as needed with new and current tenants/owners to establish and maintain positive relations.
- Welcoming all scheduled visitors and interacting with them.
- Maintains open communication with all staff and management.
- Maintain strict level of confidence.
What we require:
- A high school diploma is required.
- A minimum of one years of property management experience is preferred.
- Excellent communication, and organizational skills.
- Proficient in Microsoft Office Suite
- Experience with Yardi is a plus.
- Strong customer service orientation, with good decision-making ability
- Professional image is necessary and expected daily.