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<h3>Job Description</h3>
Job Description
Federal contractor in Chantilly, Virginia looking for an Administrative Assistant . Must be personable and enthusiastic with excellent customer service skills. Must be dependable and comfortable working independently. Duties include greeting visitors and guest, answering phones, maintaining files, assist with Human Resources, assist with preparing proposals, conduct internet research, attend pre bid proposal meetings when needed, maintain employee time and enter bi-weekly payroll electronically, prepare and submit electronic invoices, assist employee with benefit questions/concerns, maintain employee electronic records, and general office duties.

Administrative Assistant

<h3>Job Description</h3>
Job Description Job Summary Overview Valleywide Dig and Haul is a growing Civil Construction Contractor and we're seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills, excellent time management abilities, proven communication skills, and a solutions-focused mindset and support various departments. If you thrive in a fast-paced environment and have a knack for details, we would love to hear from you. Responsibilities 
<ul>
<li>Manage daily office tasks and ensure efficient workflow.</li>
<li>Provide administrative support to team members, including scheduling meetings and managing calendars.</li>
<li>Supporting the estimating and sales team by assisting with workflow, process, and documentation.</li>
<li>Assist with customer support inquiries via phone, email, or in-person.</li>
<li>Maintain organized filing systems for documents and records.</li>
<li>Prepare reports and presentations as required by management.</li>
<li>Handle correspondence, including drafting emails and memos.</li>
<li>Support the team with various clerical duties as assigned.</li>
</ul>
Requirements 
<ul>
<li>Proven experience as an administrative assistant or in a similar role.</li>
<li>Strong computer literacy, including proficiency in Microsoft Office Suite, typing skills, spreadsheets, Salesforce, Adobe and more.</li>
<li>Excellent time management skills with the ability to prioritize tasks effectively.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to work independently as well as part of a team.</li>
<li>A positive can-do attitude and willing to take on challenges.</li>
</ul>
Join us in this rewarding and dynamic position where your contributions will make a significant impact on our operations! Job Type: Full-time Pay: DOE, starting $18.00/hr Schedule: 
<ul>
<li>8 hour shift</li>
<li>Monday to Friday</li>
<li>Morning shift</li>
</ul>
Experience: 
<ul>
<li>Administrative: minimum 1 year (Required)</li>
</ul>
Ability to Commute: 
<ul>
<li>Phoenix, AZ 85022 (Required)</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescriptionAre you seeking a career where you can foster a positive working environment and enhance employee relations? Do you possess flexibility, proactivity, approachability, a knack for problem-solving, and a good sense of humor? If so, you’ve found the right place!&nbsp; &nbsp;Wood Rodgers, a leading engineering consulting firm, is hiring an administrative assistant.&nbsp; In this role, you will handle a range of tasks with varying priorities, requiring attention to detail and the ability to meet deadlines.&nbsp; This position works within an administrative team and is needed to step in where needed for overall team success.&nbsp; &nbsp; &nbsp;&nbsp;This is an hourly, non-exempt position scheduled for 30 hours per week.&nbsp; A day in the life as a Wood Rodgers’ Administrative Assistant
<ul>
<li>Welcoming visitors, clients, vendors with courtesy and a high level of professionalism.&nbsp;</li>
<li>Managing all courier, overnight, and standard mail deliveries.&nbsp;</li>
<li>Monitoring conference room schedules and assisting with meeting setups, including video conferencing arrangements and post-meeting cleanup.&nbsp; &nbsp;</li>
<li>Coordinating lunch and dinner orders for meetings as necessary.&nbsp;</li>
<li>Monitoring and replenishing office supplies, including weekly grocery orders.&nbsp;</li>
<li>Coordinating travel arrangements for staff, including flights, hotels, car rentals and conference registrations.&nbsp;</li>
<li>Assisting the office manager and project managers with typing assignments and other administrative tasks using MS Word, Excel, Adobe, and Outlook.&nbsp;</li>
<li>Providing backup support for other administrative staff, including the Sacramento receptionist, when needed.&nbsp;</li>
<li>Performing document scanning, printing, copying, collating, assembling, and binding for client submissions and other purposes.&nbsp;</li>
<li>Delivering project-related documents to designated locations.&nbsp;</li>
<li>Maintaining organized and up-to-date filing systems, including logging documents into a database.&nbsp;</li>
<li>Supporting supervisors with various administrative requests as needed.&nbsp;</li>
</ul>
 Qualifications &amp; Skills
<ul>
<li>1 to 3 years of experience supporting staff with document preparation tasks, including scanning, printing, copying, collating, assembling, and binding.</li>
<li>Some college-level coursework preferred.</li>
<li>Familiarity with travel booking platforms such as airline websites, Hotels.com, and car rental sites. &nbsp;</li>
<li>A valid California driver's license.</li>
<li>Advanced knowledge of MS Word.</li>
<li>Proficient in Excel, PowerPoint, and Adobe Acrobat.&nbsp;</li>
<li>Strong knowledge of office equipment, such as copiers, printers, binding/laminating machines, and fax machines.</li>
<li>Excellent communication skills with the ability to effectively interact with others.</li>
<li>Ability to handle multiple tasks simultaneously while maintaining quality work.</li>
<li>Highly professional, organized, and approachable, with the capability to work independently or collaboratively.</li>
<li>Skilled at prioritizing tasks to meet deadlines efficiently.</li>
<li>Capable of taking direction from all levels of management in a professional manner.</li>
</ul>
A note on hourly pay ranges &nbsp; The range does not reflect geographic variations and may fluctuate above or below the stated amount. Offers will be based on several factors, including experience, education, skills, licensure, certifications, training, and location. Base pay is just one part of the comprehensive compensation package offered by Wood Rodgers. If you feel you meet the requirements but may be outside of the pay range, please apply anyway and let’s talk through it.&nbsp; How we elevate your gameJoining Wood Rodgers comes with perks to support you in your personal and professional journey.
<ul>
<li>A Unique Culture: We’re an engineering firm that feels refreshingly different. As inventors who ask, “why not?”, our leadership empowers employees to grow, challenge conventions, and develop creative solutions. We host grand parties, offer surprise days off, and consistently reinvest in our employees rather than focusing solely on corporate profits. While these perks contribute to our vibrant culture, it's the remarkable people at the heart of it all - individuals who are passionate about learning, teaching, helping, and collaborating.</li>
<li>Teamwork: Experience what it means to be part of the Wood Rodgers family. Be inspired by your leaders, supported and encouraged by your teammates to live a full and exciting life, and receive holistic support in your work and personal endeavors. Visit our website or follow us on social media @woodrodgersinc to get a glimpse of our dynamic community!</li>
<li>Learning + Development: Engage in leadership development programs and goal setting to unlock new possibilities for your career and life. Grow within the company through mentorship and achieve your potential as a leader from the moment you’re hired.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented, compassionate, and highly organized Administrative Assistant to support the daily operations of our holistic practice. The ideal candidate will be the first point of contact for clients and play a crucial role in ensuring a welcoming, efficient, and confidential environment. This role requires strong organizational skills, excellent communication, and the ability to manage multiple tasks with professionalism and discretion.
Reports to: Director, Director of Operations
Minimum Qualification Requirements
<ul>
<li>
High school diploma
</li>
<li>
Excellent verbal and written communication skills, with a professional and empathetic demeanor.
</li>
<li>
Sound professional judgment and a strong commitment to maintaining strict confidentiality.
</li>
<li>
Self motivated and able to work both independently and collaboratively as part of a team.
</li>
<li>
Critical thinking and problem-solving skills.
</li>
<li>
Strong organizational skills, attention to detail, and the ability to multitask and prioritize workload effectively.
</li>
<li>
Able to communicate and work with culturally-diverse families and communities with the ability to be culturally sensitive, empathetic, appropriate and non-judgmental.
</li>
<li>
Knowledgeable of and maintain HIPAA standards of privacy and confidentiality.
</li>
<li>
Regular and reliable attendance and timely arrival to work.
</li>
</ul>
Preferred Qualifications&nbsp;
<ul>
<li>
1+ years of experience in the mental health field
</li>
<li>
Superior customer service skills
</li>
</ul>
Key Responsibilities
<ul>
<li>
Greet clients and visitors warmly and professionally, ensuring a positive experience from arrival to departure.
</li>
<li>
Answer and manage incoming phone calls and emails, providing information or directing inquiries to the appropriate staff members in a timely manner.
</li>
<li>
Assist new clients with the intake process, including collecting initial information and ensuring all required paperwork is completed accurately and confidentially.
</li>
<li>
Manage communication with other professional offices when necessary, such as requesting medical referrals.
</li>
</ul>
<ul>
<li>
Schedule, confirm, and reschedule client appointments, managing multiple calendars efficiently.
</li>
<li>
Maintain accurate and up-to-date client records, both electronic and physical, in compliance with HIPAA regulations and other data protection guidelines.
</li>
<li>
Ensure the confidentiality and security of all client information at all times.
</li>
<li>
Assist with client records, including scanning, filing, and transferring information as needed.
</li>
</ul>
<ul>
<li>
Verify insurance coverage and benefits for clients, answer basic insurance and billing questions, communicate with clients regarding insurance benefits, copays, deductibles, and assist with processing claims.
</li>
<li>
Provide general support to staff to provide assistance with operational needs and ensure smooth daily operations.
</li>
</ul>
<ul>
<li>
Manage general office operations, including opening and closing procedures, ensuring a safe, clean and welcoming environment.
</li>
<li>
Monitor and maintain office supply inventory.
</li>
<li>
Assist with preparing documents, reports, presentations, and other special projects as needed.
</li>
<li>
Attend monthly staff meetings.
</li>
<li>
Perform other duties as assigned.
</li>
</ul>
Company DescriptionWe're a thriving multi-specialty practice serving the Colorado Springs community since 2017. Our comprehensive approach includes individual therapy, couples/family counseling, group programs, psychiatric services, nutrition counseling, and innovative treatments like ketamine-assisted psychotherapy. Join us in our mission to provide compassionate, accessible mental health care that treats the whole person. 
<h3>Company Description</h3>
We're a thriving multi-specialty practice serving the Colorado Springs community since 2017. Our comprehensive approach includes individual therapy, couples/family counseling, group programs, psychiatric services, nutrition counseling, and innovative treatments like ketamine-assisted psychotherapy. Join us in our mission to provide compassionate, accessible mental health care that treats the whole person.

<h3>Job Description</h3>
Job Description
Company overview
True Wealth Financial is a wealth management firm dedicated to serving our clients with the highest level of care, love, and commitment. We specialize in working with individuals of influence, crafting exceptional, white-glove experiences that leave a lasting impression. Many of the families we work with are three to four generations deep, and we guide them through significant moments in their lives. Ultimately, we are more than just portfolio managers—we are trusted partners, helping our clients move from where they are to where they aspire to be.
Our office culture is grounded in positivity, purpose, and clarity. We strive to provide service that exceeds expectations and foster a team motivated by making a meaningful impact in people's lives. Our mission is to add value to every family and organization we serve.
<a href="http://www.TWFinancial.com" target="_blank">www.TWFinancial.com</a>
Job Overview We are currently seeking an Administrative Assistant who deeply cares for others and possesses the intuitive skills to connect with people and provide exceptional service. As the first point of contact, this role plays a crucial part in shaping our clients' first impressions. The ideal candidate will provide essential support to the Wealth Manager/Financial Planner, ensuring the seamless operation of our office. This role requires someone who is comfortable working independently when the Wealth Manager is traveling or meeting with clients outside the office. If you are eager to be part of a fast-growing management firm and take pride in helping clients achieve their dreams, we invite you to apply to join our team.
Responsibilities
Duties include but are not limited to: - Manage office communications, correspondence, and phone calls. - Address customer inquiries and provide exceptional support. - Coordinate appointments, meetings, and travel for the Wealth Manager. - Assist with office management duties to maintain a well-organized workspace. - Perform administrative tasks such as data entry, filing, and document preparation. - Open accounts, transfer funds, and assist clients with related tasks. - Manage CRM and assist with preparation for client meetings (i.e., paperwork, requirements, etc). - Provide daily summaries of completed and pending tasks to the Wealth Manager.
Skills - Strong proofreading skills with attention to detail for accuracy and clarity. - Excellent administrative and multitasking abilities. - Proven customer support with outstanding oral, written, phone communication, and listening skills. - Strong interpersonal skills for building and fostering relationships. - Knowledge of office management procedures and basic finance principles. - Proficiency in data entry, record-keeping, and Microsoft Office Suite, especially Excel. - Ability to manage multiple projects with deadlines, analyze data, and solve problems effectively.
Preferences - Experience supporting Financial Advisors or working in the financial industry. - Paralegal experience is a plus. - Ability to occasionally lift 30-50 lbs.
Ideal Personal Attributes
- Positive and enthusiastic, with a genuine passion for serving others. - Warm, personable, and committed to delivering an exceptional client experience. - Combines a strategic outlook with meticulous attention to detail. - Proactive in anticipating needs and addressing them with efficiency and foresight. - Independent self-starter who takes ownership of tasks. - Resourceful and skilled at finding creative solutions. - Adaptable, able to quickly adjust to changing priorities. - Eager to expand skills and embrace continuous learning.

<h3>Job Description</h3>
Come Join the Premier Infusion &amp; Healthcare Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work!
Premier Infusion and Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion and Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart.
 
PREMIER BENEFITS - For FULL TIME Employees:
● Competitive Pay
● 401K Matching Plan - Up to 4%
● Quarterly Bonus Opportunities
● Medical, Dental &amp; Vision Insurance
● Employer Paid Life Insurance
● Short Term / Long Term Disability Insurance
● Paid Vacation Time Off
● Paid Holidays
● Referral Incentives
● Employee Assistance Programs
● Employee Discounts
● Fun Company Events
 
Description of Responsibilities
The Administrative Assistant is responsible for providing clerical support in a one-on-one working relationship to the Manager of Operations.
 
Reporting Relationship
Manager of Operations
 
Scope of Supervision
None
 
Responsibilities include the following:
1. Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.)
2. Organize and maintain Outlook accounts
3. Research advertising vendors and obtain quotes
4. Manage and maintain scheduling travel and conferences, making appointments, and making changes to appointments, catering and event planning.
5. Assist with Contracts, Credentialing and Compliance initiatives.
6. Complete and submit expense reports.
7. Provide clerical support to Management and other departments when approved by Supervisors
8. Prepare reports, spreadsheets, collect and analyze information, prepare presentations, data analysis.
9. Create and post social media content.
 
Minimum Qualifications:
1. Effective interpersonal, time management and organizational skills.
2. Strong communication skills, including effective speaking and writing.
3. Excellent computer skills, including word processing, and spreadsheets.
4. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms.
5. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
6. 1+ years administrative support or executive assistance
7. Must be professional and cooperative with a good aptitude for problem solving.
8. Prior experience in a pharmacy or home health company is of benefit.
9. Prior experience in a consumer related business is also of benefit.
 
Education and/or Experience:
1. Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) or Higher.
2. Intermediate computer skills and advanced MS Office experience with proficiency in MS Word, Excel, Publisher and Outlook preferred. Perform filtering and sorting of data, V-lookup and other functions.
 
Equal Employment Opportunity (EEO)
It is the policy of Premier Infusion &amp; Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion &amp; Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities.

<h3>Job Description</h3>
Job Title: Research Administrator
Location: Ann Arbor, MI
Job Type: Contract
 
About CTC:
Founded in 1996, CTC is a global IT services, Consulting and Business Solutions partner dedicated to helping organizations innovate, optimize, and grow. With over 2,000 professionals worldwide, we support more than 100 clients in transforming complex challenges into lasting competitive advantages.
 
Job Description:
<ul>
<li>Join our Research Division as a Research Administrator—a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development.</li>
<li>This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you’re a detail-oriented, proactive problem solver who thrives in fast-paced settings, we’d love to hear from you. </li>
</ul>
 
Key Responsibilities:
As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including: 
<ul>
<li>Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba. </li>
<li>Supporting new hire onboarding (desk setup, access coordination, orientation prep). </li>
<li>Coordinating internal events and meetings across departments. </li>
<li>Assisting travel planning, itineraries and othe support for the Division VP. </li>
<li>Maintaining organized records for technical reports, publications, and confidential documents. </li>
<li>Preparing and submitting monthly accruals and expense tracking reports. </li>
<li>Keeping evacuation and safety lists current for assigned division areas. </li>
<li>Liaising across company departments to collect information, resolve issues, and streamline processes. </li>
<li>Managing office supply inventory and budget; recommending purchases as needed. </li>
<li>Distributing incoming mail and handling other day-to-day office operations. </li>
</ul>
 
Qualifications:
<ul>
<li>Bachelor’s degree (BS/BA) required. </li>
<li>5 Day On-site work presence is essential. Department is currently working Monday-Friday 9am-5:30pm </li>
<li>3+ years of Ariba Purchase Order systems experience. </li>
<li>Strong customer service orientation and organizational skills. </li>
<li>Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint). </li>
<li>Understanding of budget vs. actual financial tracking. </li>
<li>Ability to manage multiple priorities with accuracy and poise in a fast-paced environment. </li>
<li>Excellent verbal, written, and interpersonal communication skills. </li>
<li>Japanese language proficiency is highly desirable. </li>
<li>Experience with PeopleSoft is a plus. </li>
</ul>
What We Offer:
<ul>
<li>A collaborative environment where your contributions are recognized and valued. </li>
<li>The opportunity to support groundbreaking research that shapes the future of mobility and technology. </li>
<li>A unique role bridging global operations with cross-cultural collaboration.</li>
</ul>

<h3>Job Description</h3>
Job Title: Administrative Assistant - MN
Location: Rochester, MN (50% onsite and 50% remote)
Start Date: 11/10/2025
End Date: 11/09/2026
Position Summary
Administrative Assistants to join the Recovery and Claims Services Department. These professionals serve as departmental resources, providing a wide range of administrative and operational support to ensure efficiency and accuracy across processes.
Key Responsibilities
<ul>
<li>Answer inbound calls in a call center environment.</li>
<li>Process mail, faxes, and incoming documentation.</li>
<li>Enter and triage multiple forms and reports.</li>
<li>File legal documents, route correspondence, and send outgoing communications.</li>
<li>Set up new cases and process authorizations related to employee leave benefits and accommodations.</li>
<li>Perform clerical tasks such as maintaining calendars, scheduling meetings, arranging travel, preparing reports and presentations, and maintaining electronic files.</li>
<li>Support departmental projects and serve as a mentor/resource to others as needed.</li>
<li>Demonstrate professionalism, initiative, and strong judgment to optimize departmental productivity.</li>
</ul>
 
Skills &amp; Qualifications
<ul>
<li>Excellent command of grammar, punctuation, and English usage.</li>
<li>Proficiency with computers and office equipment (computer, printer, phone system, copier, fax, etc.).</li>
<li>Strong organizational and multitasking abilities with keen attention to detail.</li>
<li>Exceptional interpersonal, written, and verbal communication skills.</li>
<li>Ability to exercise sound judgment and adapt to a fast-paced, changing environment.</li>
<li>Typing speed of 60 WPM preferred.</li>
<li>Experience with secretarial/clerical software (e.g., Microsoft Office Suite).</li>
</ul>
 
Education &amp; Experience
<ul>
<li>Completion of a one- or two-year degree/diploma in administrative assistant or secretarial studies, OR</li>
<li>Minimum two years of experience in an administrative/secretarial role with responsibilities such as:</li>
<li>Calendar management</li>
<li>Report and presentation preparation</li>
<li>Database and spreadsheet management</li>
<li>Travel coordination</li>
<li>Professional correspondence and documentation support</li>
</ul>

<h3>Job Description</h3>
Summary: 
This role requires excellent communication, prioritization, and multitasking skills, along with professionalism and operational excellence. You'll need to navigate a fast-paced environment, demonstrate good judgment, accommodate diverse work styles, maintain confidentiality, and consistently follow through on tasks. Success means managing high workloads calmly and independently, dealing with ambiguity, and having a passion for supporting managers and organizations.
 
Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

<h3>Job Description</h3>
Job Description:
Provides administrative support to one or more individuals within a specified department or departments. Support may include: data entry, coordination of conference rooms and meetings, records retention and file management, and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general support. 
 
* Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community.
Skill requirements:
<ul>
<li>Prior experience managing travel booking and expenses is a must (SAP Concur experience is a bonus)</li>
<li>Proficient in the Microsoft suite, specifically: MS Word, Excel, and Outlook</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail and organizational skills</li>
<li>High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills</li>
<li>Strong customer service skills and the ability to maintain confidentiality</li>
</ul>
Education requirements:
<ul>
<li>Associate’s or Bachelor’s degree or a High school diploma</li>
</ul>

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