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<h3>Job Description</h3>
We are partnering with a growing real estate investment firm to hire an Administrative Assistant to support the Chief Financial Officer. This role is ideal for someone looking to build a stable and flexible career in a professional, team-oriented environment.
 
Key Responsibilities
<ul>
<li>Provide direct administrative support to the CFO, including scheduling, correspondence, and document preparation.</li>
<li>Assist with maintaining records, reports, and files for accounting and investment activities.</li>
<li>Support special projects and help streamline office operations.</li>
<li>Learn and assist with basic bookkeeping and financial processes (mentorship and training will be provided).</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor’s degree required.</li>
<li>Strong organizational and communication skills.</li>
<li>Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to quickly learn new systems.</li>
<li>Detail-oriented with the ability to manage multiple priorities.</li>
<li>Interest in learning bookkeeping and finance-related tasks.</li>
</ul>
 
What We Offer
<ul>
<li>Flexibility with hours and workload.</li>
<li>Stable, long-term opportunity within a well-established investment platform.</li>
<li>Direct mentorship from an experienced CFO.</li>
<li>Exposure to real estate investment and accounting functions.</li>
</ul>
 
This is an excellent opportunity for someone who is looking for stability, growth, and hands-on mentorship in a collaborative environment.

Administrative Assistant

<h3>Job Description</h3>
Our client, a mission-driven leader in the education sector with a decades-long track record of changing children’s lives, is growing rapidly and looking for a strategic, hands-on Facilities Manager to support its expanding footprint. This high-impact leadership role, reporting to the Director of Operations, drives scalable operational systems in a fast-paced, purpose-driven environment.
 
You’ll manage a large facility—featuring a pool, gymnasium, and learning spaces—while prioritizing rigorous safety standards for students and staff. Managing contract lifecycles and vendor relationships across janitorial, landscaping, and tenant improvements and projects. 
 
If you’re collaborative, calm under pressure, skilled at communicating across all levels, and passionate about building transformative environments—this is your moment to make a lasting impact!
 
RESPONSIBILITIES
<ul>
<li>Provide strategic leadership to ensure a safe, efficient, and future-ready physical work environment for all staff.</li>
<li>Oversee all building systems, including mechanical, electrical, HVAC, fire/life safety, plumbing, and waste management.</li>
<li>Lead facilities-related construction, renovation, and upgrade projects; manage project timelines, budgets, and vendor coordination.</li>
<li>Collaborate in the development of standard operating procedures (SOPs) across safety, security, maintenance, and internal coordination—ensuring alignment and efficiency.</li>
<li>Manage annual facilities and special project budgets; ensure cost-effective operations and procurement.</li>
<li>Implement and maintain a proactive facility management program, including preventative maintenance and life-cycle planning.</li>
<li>Ensure compliance with all health, safety, and industry regulations (including Cal/OSHA).</li>
<li>Supervise building maintenance, repairs, and inspections across all systems and structures (e.g., roofing, HVAC, plumbing, landscaping).</li>
<li>Oversee recreational facilities including pool and gymnasium operations.</li>
<li>Perform hands-on maintenance and repairs as needed.</li>
<li>Maintain and manage inventory of supplies and equipment, reorder as necessary.</li>
<li>Create proposals and recommendations for capital projects, renovations, and equipment upgrades.</li>
<li>Develop and manage cloud-based recordkeeping systems for maintenance schedules, inspections, warranties, licenses, contracts, and compliance documentation.</li>
<li>Hire, supervise, and manage external contractors.</li>
<li>Collaborate with the Operations Leadership to support the organization’s Safety Committee and ensure ongoing adherence to safety protocols.</li>
</ul>
 
QUALIFICATIONS
<ul>
<li>Bachelor’s degree preferred; equivalent experience considered.</li>
<li>7+ years of progressive experience in facilities management.</li>
<li>Strong customer service, vendor, and project management skills.</li>
<li>Hands-on mechanical skills and knowledge of building systems (electrical, plumbing, HVAC, pool, etc.).</li>
<li>Solid understanding of maintenance processes (e.g., carpentry, painting, repairs).</li>
<li>Highly organized and detail-oriented; capable of managing multiple priorities and meeting deadlines.</li>
<li>Strong problem-solving skills with the ability to assess and resolve facilities issues quickly.</li>
<li>Valid &amp; unrestricted driver’s license, reliable transportation, and proof of insurance.</li>
<li>Proficiency in MS Office, Excel (moderate), with Strong numbers aptitude and reporting skills</li>
<li>Strong communication and highly collaborative with internal &amp; external stakeholders, with sensitivity to diverse communities and staff needs.</li>
<li>Physical ability to travel across sites, inspect facilities, and lift up to 50 lbs. as needed. </li>
<li>Certification in Facilities Management (CFM or FMP) preferred.</li>
<li>Experience with Cal/OSHA compliance required.</li>
<li>General Building Contractor License a plus.</li>
<li>EPA HVAC Certification a plus.</li>
</ul>

Facilities Manager - Join a Mission-Driven Organization - Onsite Role

<h3>Job Description</h3>
At a top level, the Designer will work with the client to drive workplace strategy. The designer will translate those conversations to the design team and work with the design team to bring the strategy to reality.
 
This includes comprehensive design concepts, project development, and construction documents for the interior environment, specifying furniture, materials and finishes and understanding how these elements are detailed in the space.
 
We are looking for versatile, enthusiastic designers who like to learn, are technically adept and are good with people.
 
Key Responsibilities:
<ul>
<li>Participate in programming activities (requirements development) with account manager and client to understand office furniture needs and considerations.</li>
<li>Develop drawings (2D and 3D views) of proposed office furniture in client space using AutoCAD, 20/20 CAP Studio, and SketchUp software.</li>
<li>Research products and systems that accomplish the design intent.</li>
<li>Propose office furniture items and finishes to meet client functional, aesthetic and budgetary needs.</li>
<li>Develop proposal materials (e.g., PowerPoint presentations and Excel Budgets) to assist account manager with articulating office furniture solutions to clients.</li>
<li>Develop pricing and budgetary inputs for quotes.</li>
<li>Generate purchase orders (POs) for materials and products.</li>
<li>Develop installation support documents and specifications to ensure compliance with design intent during project implementation.</li>
</ul>
Requirements
<ul>
<li>Strong knowledge of CET</li>
<li>Knowledge of commercial interiors and office furniture</li>
<li>Strong Knowledge of Healthcare products preferred</li>
<li>Must be well-versed in Microsoft Office applications including PowerPoint, Excel and Word</li>
</ul>

Interior Designer

<h3>Job Description</h3>
 
RONDO THERAPEUTICS OPERATIONS MANAGER (FULL-TIME, SALARY POSITION)
 
Rondo Therapeutics is a privately held biotechnology company committed to advancing the field of immuno-oncology with a focus on treating solid tumors that fail to respond to current therapies. Our solution is to create a new class of bispecific antibodies that safely engage the immune system to initiate and sustain a robust anti-tumor response.
 
Rondo was launched in 2021 by experienced entrepreneurs in the field of immuno-oncology and has raised Series A financing from a world-class syndicate of investors to support the growth of our Hayward, California-based research site. <a href="http://www.rondotx.com" target="_blank">www.rondotx.com</a>
 
Position summary
We are seeking a highly organized, proactive, and adaptable Operations Manager to support the day-to-day operations of our growing, dynamic team. This individual will play a central role in overseeing lab operations, facilities, and office management. The ideal candidate brings exceptional communication skills and thrives in a fast-paced, collaborative environment.&nbsp;
 
Key responsibilities: 
 
Laboratory operations
<ul>
<li>Oversee the seamless operation of laboratory activities, including vendor and inventory management, procurement of equipment and consumables, coordination of equipment repair and maintenance, and managing gas supply (CO2, LN2).</li>
<li>Support lab planning and space optimization; coordinate with research staff to improve lab processes (e.g. cloud backup of data from lab equipment).</li>
<li>Environmental Health &amp; Safety (EH&amp;S): Monitor and maintain safety compliance procedures, including chemical inventory, spill kits, earthquake straps, SDS management, and lab safety audits. Coordinate with leadership and staff to uphold EH&amp;S policies and training.</li>
<li>Act as primary internal purchasing agent including Point Purchasing workflow (for R&amp;D as well as G&amp;A activities), including support for shipment receiving and maintaining packing slip records.</li>
</ul>
Facilities &amp; Office Management
<ul>
<li>Serve as primary contact for facility and office infrastructure needs, including HVAC issues, security access, and building maintenance.</li>
<li>Maintain facility permits and coordinate required inspections.</li>
<li>Manage relationships with lab facility providers and coordinate logistics for vendor services, maintenance, and cleaning.</li>
<li>Ensure office, break room, and lab environments are well-stocked, organized, and supportive of employee productivity.</li>
<li>Oversee space planning for new hires and team changes.</li>
</ul>
IT, Finance, HR, and BOD Support
<ul>
<li>Manage IT needs, including vendor communication, helpdesk coordination, device inventory, and license renewals.</li>
<li>Assist with finance operations such as invoice processing, expense tracking, and coordination with accounting service providers.</li>
<li>Support administrative HR tasks including job posting, onboarding/offboarding, I-9 verification, immigration tracking, performance evaluation and goals setting logistics.</li>
<li>Proactively support and foster employee engagement through activities such as holiday decorations, potlucks, team-building events, and company swag.</li>
<li>Coordinate meetings and other corporate events; organize and order meeting refreshments and lunches.</li>
<li>Schedule and organize Board of Directors meetings and internal communications as needed.</li>
</ul>
Executive Support
<ul>
<li>Conduct quarterly check-ins with each C-suite member to understand operational needs and provide proactive support.</li>
<li>Coordinate and track time-sensitive or confidential initiatives on behalf of executive leadership.</li>
<li>Perform other related duties as requested.</li>
</ul>
 
Qualifications
<ul>
<li>Bachelor’s degree, preferably in biological sciences or related discipline</li>
<li>5+ years of experience in operations, including 3+ years in biotech or life sciences industry</li>
<li>Knowledge of lab operations and EH&amp;S requirements in a scientific environment</li>
<li>Experience with HR processes, finance coordination, and IT support in a small to mid-sized company</li>
<li>Intermediate to advanced computer skills and software application proficiency in Microsoft Word, Excel, PowerPoint and Outlook</li>
<li>Experience administering online, cloud-based applications (i.e. Zoom, DocuSign); familiarity with Cloud based sharing and storage (i.e. SharePoint, Box)</li>
<li>Proven ability to work both independently and collaboratively across all levels of the organization, with a self-starter mindset and strong multitasking skills.</li>
<li>Excellent organizational, communication and analytical skills with meticulous attention to detail</li>
<li>Resourceful problem solver with the ability to manage shifting priorities</li>
<li>Exceptional work ethic, professional and “can-do” attitude</li>
</ul>
 
Consider joining our team
At Rondo Therapeutics we believe that our success as a company starts with building a culture based on teamwork, mutual trust, a focus on career growth, and a sense of fun.&nbsp;
 
If you are a fearless team member driven to support new discoveries and you value collaboration, respect, and working in a team environment, then we want to hear from you!&nbsp;Join us in our mission to create novel molecules that bring new hope to cancer patients while advancing your career in a merit-based culture.&nbsp;
 
Our benefits include:
<ul>
<li>Competitive compensation packages, with equity and discretionary annual bonuses</li>
<li>Comprehensive healthcare plans covering employees 100% for medical, dental, vision, life and disability insurance</li>
<li>Access to an employer matched 401(k) savings plan</li>
<li>PTO, national holidays and a holiday shutdown</li>
<li>Commuter benefits</li>
<li>Access to healthcare and dependent care FSA accounts</li>
</ul>
Please email your resume and cover letter to <a href="mailto:jobs@rondotx.com" target="_blank">jobs@rondotx.com</a> with the Subject Line: “Operations Manager.”&nbsp;In your cover letter, please outline how your experience aligns with the key responsibilities of this role.
 
This is a full-time position based in Hayward, CA. Compensation and title are dependent on relevant experience.
 
Rondo Therapeutics is proud to be an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, national origin, ancestry, creed (religion), gender or gender identity, sexual orientation, military status, citizenship status, age, disability, genetic characteristics, marital status, or any other characteristic protected by applicable law.

Operations Manager

<h3>Job Description</h3>
Job Title: COO 
Position Type: FTE – Permanent 
Location: Hybrid, Bay Area Salary 
Range: start from USD $150,000-250,000 
Job ID#: 154324
 
Job Description:
We are seeking a results-driven and experienced Senior Operations Manager to join a growing Web3 team. This role will be pivotal in driving user growth and global brand awareness through influencer collaborations, user lifecycle operations, and both online and offline campaign execution. The ideal candidate will have a deep understanding of the crypto influencer ecosystem and proven experience designing and managing community growth initiatives.
 
Responsibilities:
- Develop and maintain strong relationships with key influencers in the crypto industry; source new influencer partners and manage long-term cooperation to support branding and user acquisition.
- Design and execute user engagement campaigns based on product features and user behaviors; manage the full user lifecycle to improve product adoption and retention.
- Plan and deliver online and offline events to expand the global awareness of the brand.
- Analyze operational data and campaign metrics to optimize strategies and improve performance.
- Collaborate with internal teams to streamline operations and improve workflow efficiency.
- Provide recruitment-related support for the operations team when needed.
- Assist with additional daily operational tasks to ensure smooth cross-team coordination.
 
Requirements:
- Fluent in Chinese and English; proficiency in an additional language is highly desirable.
- Minimum of 1 year of experience in the crypto industry with a focus on influencer collaboration and user operations.
- Strong understanding of Web3 ecosystems, communities, and influencer networks.
- Hands-on experience designing and executing user campaigns and events (both virtual and in-person).
- Proficiency with data analysis tools and experience in using data to drive operational improvements.
- Excellent organizational and communication skills with the ability to manage multiple priorities in a hybrid work environment.
- Strong problem-solving abilities and capable of working independently with minimal supervision.
 
About Us:
Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.
 
IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at <a href="https://intelliprogroup.com/" target="_blank">https://intelliprogroup.com/</a>.
 
 
Compensation:
 
The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

COO - WEB3

<h3>Job Description</h3>
One of our Prominent clients, engaged in Elevator industry is looking for an Administrative Assistant role in San Leandro, CA 94577
 
Job title:: Administrative Assistant
Duration:: 6 Months - CONTRACT
Location:: San Leandro, CA 94577 (ONSITE)
Shift:: 1st Shift - Monday - Friday (7:30AM - 4:30PM)
 
Essential Functions
<ul>
<li>Updates on-call lists, sends detailed notification to Dispatch daily. Checks technicians in/out, sends down car listing and communicates information to Dispatch and supervisors.</li>
<li>Provides status to National Accounts and customers on open work orders and completed callbacks. Updates evening ticket with the monthly work order number.</li>
<li>Acts as liaison between the branch operations and regional dispatch; maintains shared calendars for dispatch with field attendance and work scheduling. Reviews open ticket reports and submits to dispatch.</li>
<li>Tracks Operations systems and tool audits.</li>
<li>Completes manual payroll entry forms, includes daily DVR processing and cost corrections.</li>
<li>Performs research and review for Service Manager which may include running Account History reports, weekly pre-invoicing reports, high profile service account reports, Work in Process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls.</li>
<li>Assigns tickets to mechanics, as needed.</li>
</ul>
 
Qualifications
<ul>
<li>Three to six months related experience and/or training in basic business administration.</li>
<li>Strong customer service experience and abilities are required. Effective verbal and written communication skills are required.</li>
<li>Oracle database knowledge</li>
<li>Must be organized and detail-oriented to manage multiple projects. Some elevator administrative work preferred</li>
</ul>

<h3>Job Description</h3>
O9 Functional consultant O9 Configuration consultant with minimum 5 years of Implementation hands on experience in SCM modules like Demant planningSupply planning.Understanding of supply chain planning processes including demand planning, supply planning,SOP, and inventory optimization.Configuration and Data ManagementDesign and Configure Planning Solutions Candidate shall customize the o9 platform to meet Metas specific supply chain planning requirements.Data Model Design and Configuration Candidate shall develop and configure a data model to support Metas planning processes and what-if analysis.Data Definition Candidate identify and specify data sets required for the planning process.Manual Data Uploads Candidate shall perform initial data uploads to the o9 platform.Functional SupportRapid Proof of Concept (PoC) Development Candidate shall create and iterate on PoCs to demonstrate o9 platform capabilities for Metas supply chain use cases.PoC Demonstration and Validation Candidate shall configure and present PoCs to Meta stakeholders for feedback and validation.o9 Platform Configuration Candidate shall configure the o9 platform to support Metas defined business processes.Technical SupportSystem Integration Candidate shall collaborate with Metas ISCE team to assess requirements and implement the o9 platform.Integration Flow Development Candidate shall develop and maintain integration flows between the o9 platformand Metas existing systems, including third-party solutions.

O9 Functional consultant

<h3>Job Description</h3>
Objective:
Support CEO of small, scrappy media company in the management of all operations and administrative tasks and workflows, aiming to make company more efficient, productive, and harmonious.
 
Responsibilities:
<ul>
<li>Support internal and external communications from CEO</li>
<li>Manage CEO’s calendar</li>
<li>Plan and manage events, including securing speakers, vendors, on-site logistics, and more</li>
<li>Marketing support, including strategy, ideation, execution, research</li>
<li>Basic HR duties for small company including managing contracts, payroll, PTO, benefits</li>
<li>Basic finance duties including managing banking, bookkeeping, accounts payable/receivable</li>
<li>Office management</li>
<li>Support recruiting, including posting job ads, communicating with candidates, conducting screener calls</li>
<li>Liaise with accountants, attorneys, and other vendors</li>
<li>Filing and record-keeping</li>
<li>Implement and manage administrative processes across company</li>
<li>Regular sourcing of quotes including comparing, negotiating, and finalizing agreements with vendors including services, software, etc.&nbsp;</li>
</ul>
 
Requirements:
<ul>
<li>Bachelor's degree preferred</li>
<li>3-5 years of professional experience in an operations or admin role</li>
<li>Experience with bookkeeping, payroll, accounts payable/receivable, and benefits</li>
<li>Must be organized with great attention to detail</li>
<li>Self-starter with a determined attitude and willingness to see all work and projects through to completion</li>
<li>Ability to handle multiple tasks and meet tight deadlines.</li>
<li>Ability to handle information with the utmost confidentiality</li>
<li>Positive, motivated and enthusiastic presence</li>
<li>Google Workspace, Microsoft Office</li>
</ul>
 
Salary range: 
$75-85k per year
 
About Company:
Gazetteer publishes original local news written by humans and delivers it directly to subscribers via email and text, bypassing algorithms. Our first city is San Francisco.

Operations Coordinator

<h3>Job Description</h3>
Job Description
About MidPen 
At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect.
We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation's leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity.
MidPen is, once again, proud to be certified as an official Great Place to Work® in 2025.
Maintenance Technician
Join our Property Management team as a Maintenance Technician, where you'll play a vital role in maintaining safe, quality housing for our residents. Reporting to the Community Manager, you'll handle complex maintenance tasks across electrical, plumbing, carpentry, and landscaping systems while mentoring junior staff. This position offers hands-on work in a mission-driven environment where your technical skills directly impact the lives of working families, seniors, and people with special needs in our affordable housing communities. 
Responsibilities:
<ul>
<li>Perform skilled maintenance and repairs including electrical work on appliances, fixtures, switches, and circuits, plumbing repairs to water and sewage systems, and carpentry repairs to structural framing and finish work </li>
<li>Prepare vacant units for re-occupancy within established timeframes by completing turnovers, painting, flooring replacement, and installing fixtures and appliances </li>
<li>Maintain landscaping and irrigation systems according to MidPen standards while ensuring adequate lighting and clean, secure common areas throughout the property </li>
<li>Coach and provide oversight to Maintenance Groundskeeper staff while assisting with training and development of maintenance team members </li>
<li>Coordinate with contractors by assisting in the bidding process, scheduling work, and monitoring completion of contracted services </li>
<li>Complete preventive maintenance schedules, maintain accurate work order documentation, and manage inventory control of tools, equipment, and supplies </li>
<li>Participate in on-call emergency rotation for evenings, weekends, and holidays to address urgent maintenance needs </li>
<li>Assist Community Manager with move-ins, move-outs, annual inspections, and procurement of supplies and equipment </li>
</ul>
Qualifications:
<ul>
<li>High school diploma or GED with three years of experience in maintenance, landscaping, and irrigation systems, preferably in property management </li>
<li>Extensive plumbing knowledge with experience in electrical repairs to appliances, circuits, and fixtures </li>
<li>Rough and finish carpentry experience with ability to perform structural and cosmetic repairs </li>
<li>Basic knowledge of OSHA safety regulations and landscape maintenance practices </li>
<li>Strong coaching and training abilities with good written and verbal communication skills </li>
<li>Basic computer skills for work order management and documentation </li>
<li>Valid California driver's license with reliable transportation and current auto insurance </li>
<li>Physical ability to lift up to 50 pounds regularly, work in all weather conditions, and perform tasks requiring standing, bending, climbing, and working in confined spaces </li>
</ul>
Pay Range
$25.00 - $28.00 Hourly - Pay based on applicable experience and qualifications
Benefits and Compensation (see here for full details)
<ul>
<li>Health Insurance </li>
<li>Dental, Vision, Life &amp; Disability Insurance</li>
<li>403(b) Retirement Investment with Employer Match</li>
<li>Employee Education Reimbursement Program</li>
<li>Paid Parental Leave</li>
<li>FSA for Childcare, Medical, and Commuter Benefits</li>
<li>EAP Program</li>
<li>Pet Insurance</li>
<li>Paid Time Off</li>
<li>14 Paid Company Holidays</li>
<li>4 Paid Wellness Days</li>
</ul>
EQUAL OPPORTUNITY EMPLOYER
MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

38,204 Jobs in Stanford, CA, USA