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<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionTexas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination. 
<h3>Company Description</h3>
Texas Canvas was founded in 1952. Our company has provided quality workmanship along with excellent customer satisfaction for over 50 years. Our continued focus is to provide our clients with innovative and sustainable outdoor fabrics. We manufacture awnings, boat covers, canopies, enclosure systems, signs and banners, pool cover repairs, truck cover and almost any other custom cover. We are only limited by the imagination.

Administrative Assistant

<h3>Job Description</h3>
Job Description
The Forensic and Investigative Sciences (FIS) program at Indiana University Indianapolis is looking for a part-time administrative assistant to provide program support, handle clerical and organizational tasks, and ensure smooth daily operations.
Responsibilities include:
<ul>
<li>
Administrative support to the director-arrange meetings, calendar, filing, communications, data management, etc.
</li>
</ul>
<ul>
<li>
Scheduling all FIS courses; working with the registrar, other departments, and School of Science Senior Operational Leader for Academic and Student Affairs.
</li>
</ul>
<ul>
<li>
Main contact for all FIS communication; email, phone, admissions, recruiting, etc.
</li>
</ul>
<ul>
<li>
Arrange and manage campus visits/recruitment activities.
</li>
</ul>
<ul>
<li>
Manage FIS events; BoV meetings, capstone poster session, internship session, program meetings, etc.
</li>
</ul>
<ul>
<li>
Purchasing; office, teaching, and laboratories supplies, FEPAC dues.
</li>
</ul>
<ul>
<li>
Arrange FIS travel
</li>
</ul>
<ul>
<li>
Other duties as assigned
</li>
</ul>
Education
Required: High School Diploma or equivalent
SKILLS &amp; ABILITIES
Excellent organizational skills Strong verbal communication and listening skills
Effective interpersonal skills Maintains a high degree of professionalism
Demonstrated ability to maintain confidential information.
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without accommodation.
Starting salary: $15/hour
Qualified applicants should submit their resume and cover letter by email to:
Donna Roskowski
<a href="mailto:roskowsd@iu.edu" target="_blank">roskowsd@iu.edu</a>
Company DescriptionThe Indiana University Indianapolis Forensic and Investigative Sciences program is the only one in Indiana accredited by the Forensic Science Education Programs Accreditation Commission (FEPAC). 
<h3>Company Description</h3>
The Indiana University Indianapolis Forensic and Investigative Sciences program is the only one in Indiana accredited by the Forensic Science Education Programs Accreditation Commission (FEPAC).

<h3>Job Description</h3>
Job Description
Now hiring for an Administrative Assistant! 
This is a long-term contract position (8 months) that requires working fully onsite in Topeka, KS. 
Hours: Monday through Friday 8:00 AM to 5:00 PM
Pay: $18.00-$20.00/hour
Help People and Help Grow Your Career! Do you have the desire, personality, and people skills to work in administration? How about getting in the door with an exceptional company that offers room to advance your career? We have an immediate opening for an Administrative Assistant that offers competitive pay and benefits and a professional work environment. Don’t miss out on this amazing career opportunity!
Apply today! Get to know RemX and why administrative professionals enjoy working with RemX.
As a RemX Administrative Assistant We Offer You:
<ul>
<li>Competitive pay</li>
<li>Paid weekly (Direct Deposit or ATM Debit Card available)</li>
<li>Access to health benefits and retirement plan</li>
<li>A personal recruiter to help with job searches and assistance when at work!</li>
</ul>
Responsibilities:
<ul>
<li>Assist in various administrative office support duties</li>
<li>Handle daily data entry into company system</li>
<li>Reporting reading and deciphering various information</li>
<li>Working heavily out of MS Outlook responding and reviewing emails</li>
</ul>
Qualifications:
<ul>
<li>2+ years of previous experience in office administration</li>
<li>Experience with MS Office (Word and Outlook)</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Find A Job That Works for You!
Each and every day RemX puts over 90,000 people to work, helping more than 15,000 companies find the talent they need to succeed. And, as a part of the 10th largest staffing company in the world, we understand that at the heart of every successful business are people. That’s why we work hard to find you the right job at the right company. Explore all the exciting opportunities RemX offers and find the right job for you!

<h3>Job Description</h3>
Job DescriptionDescription:
SCOPE
Street Legal is currently seeking an Administrative Support Associate to join our team in the Los Alamos, NM area. Benefits for this position include: A competitive hourly rate, plus Medical, Dental &amp; Vision, 401K match and Paid Time Off. This position is perfect for someone detail oriented, with a drive to learn and expand their professional portfolio. As this team supports many Administrative efforts and projects, this position could be involved in any of the following task and support initiatives:
 Requirements:
QUALIFICATIONS
Personnel must have interpersonal skills such as customer service and teaming abilities.
<ul>
<li>Discretion, professionalism, good judgment, organizational ability, initiative, flexibility, and the ability to work independently are especially important for these positions.</li>
</ul>
Provide daily administrative support which includes, but is not limited to, the following activities:
<ul>
<li>Use various software applications for calendar management, word processing, data entry, composing, preparing correspondence and travel documents, briefings, reports and graphic presentations and a wide variety of other analytical, process flow, financial spreadsheet, narrative, tabular and statistical materials requiring complex formats and arrangement.</li>
<li>The field office Work Authorization inbox shall be checked every day and entered into the eDocs system for routing.</li>
<li>The field office Work Authorization inbox shall be checked for return (signed) work authorization and institute a tracking spreadsheet that will be updated two times per week unless otherwise directed.</li>
<li>The returned (signed) work authorizations from Triad/LANL shall be uploaded into eDOCS to officially closeout the transaction.</li>
<li>Enter and maintain travel document receipts for government travel for the various field office organizations.</li>
<li>Enter all government travel into the Concur system for authorization and process vouchers in accordance with department procedures.</li>
<li>Escort visitors--work with security to arrange for foreign visitors.</li>
<li>Provide assistance in the ordering, storing, and distribution of office supplies.</li>
<li>Maintain administrative data systems such as contact lists, shared calendars, and the dashboard.</li>
<li>Perform technical writing, editorial and layout services, graphic design, high-resolution scanning, and all other steps necessary to provide digital "camera ready" output for brochures or other publications.</li>
<li>Receive visitors, screen calls and refer inquiries to the appropriate person.</li>
<li>Establish and/or maintain office files and databases, including electronic data files consistent with standard file storage/structure methodologies and office policies and procedures.</li>
<li>Support the management of office filing and record systems.</li>
<li>Maintain all files, records, documents, correspondence, briefings, reports, graphic presentations, photos, etc. on a shared drive.</li>
<li>Some administrative support staff shall support the specific Assistant Managers and their respective groups.</li>
<li>Some administrative support staff shall be assigned responsibilities as Issues Management Coordinators and will be the organizations' records custodians.</li>
<li>Field Office Facilities/Conference Room management: Provide assistance in preparing briefing material for meetings/conferences, setting up telephone conferences, coordinate conference room reservations, arrangements and meeting room setups.</li>
</ul>
Personnel shall be familiar with (or learn) the appropriate mail regulations and guidelines. Mailroom Services shall be provided in accordance with locally established Mailroom Procedure Guidelines to include:
• Data entry of all correspondence into eDocs
• Managing LASO mailbox and timelines
• Scanning correspondence and attachments, including email, into eDocs
• Ensuring correspondence is routed to the appropriate field office organization through eDocs electronic capabilities and/or routine mailing capabilities
• Ensuring that all correspondence is file coded and routed to the Records Coordinator for disposition
• Serve as the focal point for incoming and outgoing field office correspondence.
 
The Candidate shall provide key support to efficiently and effectively operate the central records library in addition to daily records management services. These service functions which are described in greater detail below are:
• Set up files in accordance with the Agency File Codes used in the central records library to include printing and placement of labels within 48 hours of receipt.
• Follow a standardized File Maintenance and Disposition Plan
• Archive records to the Denver Federal Records Center, as necessary
• Assist field office staff in searching and retrieving requested records by providing prompt service using the electronic index of records within 24 hours of the request.
• Perform a semi-annual folder level inventory of the central records library to ensure proper location of files. Date performed and time expended shall be reported as part of the monthly report. Report should include any findings and how corrections were made.
• Prepare appropriate records management documentation (e.g., Records inventory, Records Inventory and Disposition Schedules (RIDS) or their equivalent replacement form) to ensure that record material in the Records/Central Files area is retained and dispositioned in accordance with National Archives and Records Administration (NARA) approved disposition schedules.
• Provide assistance to offices in preparing documents for Records/Central repository, including Files inventory, RIDS schedules, and dispose of documentation as necessary.
• Assist the RMFO with evaluation of nonscheduled record series for permanent or temporary retention requirements; coordinate recommended records series descriptions and disposition instructions for preparation of paperwork for approval; update RIDS, NARA, and DOE Records Schedules; and adhere to DOE and other federal guidance regarding management of federal records.• Perform special records inventories as mandated by NNSA/NSO, DOE/HQ, or NARA.
• Perform document scanning, e.g., scanning incoming and outgoing documentation; examining the scanned image for clarity and required clean up, as necessary; route material to appropriate individual(s) and/or offices; transmit scanned documentation to parties and/or send message to appropriate parties that the document has been received and forward the original document and the image to the central records library.
• Maintain a desktop procedure/operating guide that will contain complete information on the central records library operations.
• Ensure that requested CO/COR documentation is uploaded into STRIPES and eDocs, as instructed. 
 
 
Job Type: Full-time. This position supports the mail room which is must be performed on-site.

ADMINISTRATIVE ASSISTANT

<h3>Job Description</h3>
Job DescriptionWork Location:\t\t\tBroward Behavioral Health Coalition, Inc. Position Reports To:\tHuman Resources/Office Manager Exempt / Non-Exempt Status:\tNon-Exempt Position Status:\t\t\tFull Time Salary: \t\t\t\t\t$30,000 - $33,000 (annually + benefits) Position Summary: Responsibilities include providing clerical support for day-to-day functions of BBHC staff by primarily managing the front desk reception area, providing customer service, maintaining files, and preparing documents. General Duties and Responsibilities: 1.\tReceptionist •\tPunctual and reliable •\tReceiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately •\tAnswering, screening, and forwarding incoming calls •\tDelivers messages timely •\tReceives packages 2.\tProviding support by performing the following clerical functions: •\tPrepare and maintain files •\tPreparation of meeting material for distribution •\tArrange travel accommodations •\tCompose meeting minutes •\tPhotocopying, filing, and scanning documents •\tPick up/deliver material as requested 3.\tOther Related Duties: •\tPrepare materials such as agendas, sign in sheets, meeting materials •\tSchedule meetings •\tAdministrative support as needed •\tOther related duties as assigned Experience, Competencies and Education: •\tMinimum of an Associates Degree •\tExcellent knowledge of Microsoft Office (Excel, Outlook, and Word) •\tStrong written skills •\tSelf-motivated and exhibits willingness to take initiative Skills/Abilities/Competencies: To succeed as an Administrative Assistant, the following is required: 1.\tAnalytical Thinking – can synthesize complex and diverse information. 2.\tProblem Solving – identifies and resolves problems in a timely manner. Gathers appropriate and relevant information towards positive resolution. 3.\tOral Communication – speaks clearly and persuasively in both positive and negative situations. 4.\tWilling to learn. 5.\tWorks well independently and can work in a team. 6.\tPays attention to detail. 7.\tWritten Communication – Able to capture salient points in writing, uses correct grammar, writes clearly and succinctly. 8.\tJudgment – Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions. Ask supervisor for assistance when needed. 9.\tDiplomacy – Able to deal effectively and positively with staff and external parties including providers and community stakeholders. 10.\tEfficiency – Completes tasks in a timely manner and uses resources well. 11.\tFollow Through – Demonstrates the ability to assume responsibility for tasks and ensure that they are completed thoroughly and timely. Mental and Physical Qualifications: Good health as evidenced by acceptable pre-employment health screening, ability to function effectively under stressful circumstances, and acceptable attendance record. Has a valid driver’s license and acceptable driving record. Will consent to background screening processes as required by the State based on holding this position of special trust to include fingerprint-based search of criminal records in Florida and nationally and drug testing.Company DescriptionBBHC provides a comprehensive system of care for substance use, mental health, and co-occurring disorders for individuals in Broward County. As a non-profit organization, BBHC also manages local and national grants to develop evidence-based practices and practice improvement for providers and persons served. BBHC contracts with Concordia Behavioral Health to provide services related to BBHC’s network. 
<h3>Company Description</h3>
BBHC provides a comprehensive system of care for substance use, mental health, and co-occurring disorders for individuals in Broward County. As a non-profit organization, BBHC also manages local and national grants to develop evidence-based practices and practice improvement for providers and persons served. BBHC contracts with Concordia Behavioral Health to provide services related to BBHC’s network.

<h3>Job Description</h3>
Job Description
Our reputable organization is looking to hire a loyal, honest, clean and hardworking administrative assistant to join our team and change lives for the Kingdom of God. You will be responsible for overseeing the administrative and day-to-day activities of the organization. A very beautiful setting, offices, peaceful and a happy place to work, learn new things, taking calls from the globe and across the US. An easy team to work with. Everything is already set up for you to succeed. Just few days of training and you learn and grow daily. It’s a fun place to work, no sweat at all. It is like working from home at your computer.
Responsibilities:
<ul>
<li>Must be Loyal, Honest, Clean, Hard Working etc.</li>
<li>Provide administrative assistance to the President/CEO and the management team</li>
<li>Manage records and information</li>
<li>Plan and maintain work facilities</li>
<li>Take live calls, check voice messages and return missed calls</li>
<li>Run errands</li>
<li>Encourage and improve cross-department internal communication</li>
<li>Perform other office tasks (replenish office supplies, checking mails, custodial duties, etc.</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests (No too many guests due to COVID-19)</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
​Qualifications:
<ul>
<li>Experience in office work/administrative services or other related fields.</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to prioritize and multi-task</li>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Strong organizational skills</li>
<li>Deadline and detail-oriented</li>
<li>Strong leadership qualities</li>
<li>Teachable, Learnable, and willing to learn.</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
<li>Data base entry</li>
<li>Word, PowerPoint, Excel, etc.</li>
<li>Social Media Skills, Newsletter Design, Payroll and Call center experience is a big plus</li>
</ul>
Company DescriptionFreedom House Church International is a great place to work. Our Mission is to fulfil the Great Mission of Jesus Christ- preaching the Gospel of Jesus to the world through radio and television, healing crusades, Missions, revival services etc. Praying for healing for the sick in the name of Jesus Christ, building a local and global community of believers to love God and be set ablaze for Jesus. We are a healing and television ministry reaching over 200 countries around the world with the healing and Salvation Gospel of Jesus Christ. It is a great place to learn new things and lots of room to grow and develop your God-given gifts, talents and skills. You will have opportunity to talk to our TV callers/audience from all walks of life and nationalities and be a blessing in the Kingdom of God. It is more than just a job. It is a life changing experience to be a blessing to many people from around the world by phone. If you feel led or called to join us. Apply today before the cutoff date. God bless you. 
<h3>Company Description</h3>
Freedom House Church International is a great place to work. Our Mission is to fulfil the Great Mission of Jesus Christ- preaching the Gospel of Jesus to the world through radio and television, healing crusades, Missions, revival services etc. Praying for healing for the sick in the name of Jesus Christ, building a local and global community of believers to love God and be set ablaze for Jesus. \r\nWe are a healing and television ministry reaching over 200 countries around the world with the healing and Salvation Gospel of Jesus Christ. \r\nIt is a great place to learn new things and lots of room to grow and develop your God-given gifts, talents and skills. You will have opportunity to talk to our TV callers/audience from all walks of life and nationalities and be a blessing in the Kingdom of God. It is more than just a job. It is a life changing experience to be a blessing to many people from around the world by phone. \r\nIf you feel led or called to join us. Apply today before the cutoff date. \r\nGod bless you.

<h3>Job Description</h3>
Job DescriptionOffice of the Illinois Secretary of State Alexi Giannoulias Job Title:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Administrative Clerk Division:&nbsp; &nbsp; &nbsp; &nbsp;Records Management Union:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;IFT Location:&nbsp; &nbsp; &nbsp; &nbsp;Margaret Cross Building, Springfield, IL – Sangamon County Salary:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Range $3,965 to $6,242 monthly – commensurate with experience Benefits:&nbsp; &nbsp; &nbsp; &nbsp;<a href="https://cms.illinois.gov/benefits/stateemployee.html" target="_blank">https://cms.illinois.gov/benefits/stateemployee.html</a> Overview: Performs a variety of paraprofessional work involving the review and processing of Applications for Authority to Dispose of Local Records filed in accordance with the Local Records Act, 50 ILCS 205 and Rules and Regulations of the Local Records Commission; maintains computer logs; answers inquiries regarding the Local Records Act and Rules and Regulations of the Local Records Commission; and reviews and processes local records disposal certificates.&nbsp; Duties and Responsibilities:
<ul>
<li>Reviews and processes Local Records Disposal Certificates (DC’s) requiring specialized knowledge of the Local Records Act and Rules and Regulations of the Local Records Commission; maintains computer log for incoming and outgoing DCs; checks disposal certificates to assure that all dates, volume, record series and item numbers agree with the application and that appropriate signatures are affixed; verifies correct entries, correct retention period on disposal certificates; if approved, forward approved copies to the local agency; may call local agencies to resolve problems with processing certificates; prepares DCs for scanning into document management system; totals cubic feet for all disposals; and files DCs after scanning.</li>
<li>Working with the Local Field Representatives, prepares Applications for Authority to Dispose of Local Records for all Illinois counties, proofreads and makes photocopies for the agency and field representatives, types amendments and/or additions of records to existing applications; composes, types, and mails cover letters for all approved/denied applications, additions and amendments; maintains files for all of the above.</li>
<li>Types special request notices, memos and research documents; assists field staff with any special projects; answers general inquiries from local officials and the general public regarding the Local Records Act, 50 ILCS 205, and Rules and Regulations of the Local Records Commission.</li>
<li>Maintains computer and paper logs of all incoming applications, additions, and amendments by county, agency, and application number, which are updated each month as applications are received, approved, amended, or denied by the Local Records Commissions.&nbsp; </li>
<li>Types monthly agenda and minutes, and prepares meeting packets for the Cook County Local Records Commission; also serves as back-up, when needed, for the Downstate Local Records Commission, typing monthly agenda and minutes, and preparing meeting packets; prepares monthly status reports; maintains files for all of the above.</li>
<li>Performs other duties as required or assigned.</li>
</ul>
Education and Experience: Requires knowledge, skill and mental development equivalent to completion of four years high school and four years of clerical or related experience in a public or private organization. Knowledge, Skills and Abilities:
<ul>
<li>Requires thorough knowledge of business English, clerical methods and techniques.</li>
<li>Requires extensive knowledge of procedural operations, functions and policies of the organizational area of assignment and laws, rules and regulations relative to area of responsibility.</li>
<li>Requires ability to exercise responsible judgment in making decisions in accordance with laws, rules and regulations and to interpret and apply agency policies and procedures.</li>
<li>Requires ability to develop clerical/technical office procedures in compliance with established policies.</li>
<li>Requires ability to express ideas clearly both orally and in writing.</li>
<li>Require willingness to travel and possession of a valid Illinois drivers’ license as required by&nbsp;individual positions within the class.</li>
<li>Requires the ability to lift / carry 0-25 lbs.</li>
</ul>
Application Process:&nbsp;
<ul>
<li>Please visit&nbsp;<a href="https://ilsos.applytojob.gov/apply&nbsp;to" target="_blank">https://ilsos.applytojob.gov/apply&nbsp;to</a> apply by completing the online application; you may also upload a resume or other attachments as needed.</li>
<li>Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.</li>
<li>Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).&nbsp;&nbsp; </li>
</ul>
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
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Administrative Clerk

<h3>Job Description</h3>
Job Description
FUNCTION OF THE POSITION:
<ul>
<li>Provide excellent, easy to do business with customer service to all homeowners.</li>
<li>Assist the Director of Administration and Director of Community Relations on specific projects, as requested.</li>
</ul>
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. FRONT DESK/CLERICAL SUPPORT: (daily)
➢ Provide a pleasant customer service atmosphere for the busy POA front desk - greeting homeowners, vendors, and guests, providing information and directing/escorting them to the appropriate department/person.
➢ Answer the busy POA telephone system and assist/direct the caller to the appropriate staff person/department.
➢ Provide administrative support to members and staff and perform necessary administrative duties, such as faxing, copying, scanning, emailing, typing, etc.
2. OVERALL OFFICE SUPPORT: (daily)
➢ Responsible for the organization and cleanliness of the POA front desk and POA Lobby area.
➢ Maintain the publication wall rack making sure all brochures, publications, governing documents, etc. are up-to-date and current.
➢ Maintain paperless office procedures by scanning and saving in appropriate electronic filing system.
3. PROPERTY MANAGEMENT SYSTEM (Concierge Plus): (daily)
➢ Enter data for purposes of maintaining history on each property.
➢ Process all Workorders for POA services, including but not limited to, transportations requests, incoming/outgoing packages, paint letters, landscaping, home painting, and the like.
➢Update database with all new members, changes in existing member profile information and remove members who have left the community.
➢ Communicate with the Concierge Plus team to customize our system, correct any issues that may arise and get educated on additions to the system and where we can maximize its use.
4. WORKORDERS: (daily with monthly &amp; YTD reporting)
➢ Process all Workorders for POA services, including but not limited to, transportations requests, incoming/outgoing packages, guest passes, paint letters, landscaping, home painting, animal traps, lighting issues, and any other issue that may arise with the members’ property and/or common property.
➢ Create a monthly/YTD report by vendor and work performed and provide copy to management.
➢ Provide information to accounting at the end of the year for the annual Operational Data.
5. TECHNOLOGICAL SUPPORT: (as needed)
➢ Assist members with technical support on cell phones, laptops, tablets, desktop computers, TVs, printers, etc. both in person and over the phone.
➢ Provide technical expertise with various programs/software and may need to create reports/spreadsheets, etc. as needed.
6. OFFICE SUPPLY ORDERING: (as needed)
➢ Order and maintain office supplies, copy paper, stationery, envelopes, toner for printer/copiers, etc.
➢ Print all logo envelopes and letterhead paper and makes sure they are well stocked for the season.
7. U.S. POSTAGE MACHINE USAGE: (daily &amp; monthly reporting)
➢ Manage U.S. Postal machine and order meter tape and other supplies, as needed.
➢ Increase postage balance, as needed.
➢ Coordinate all general maintenance and/or problems that may arise with machine with the company.
➢ Ensure that all mail at the end of the day is posted and picked up by the USPS letter carrier. Times may arise when the outgoing mail will need to be taken directly to the post office.
8. COPIER/PRINTING MACHINES USAGE: (daily &amp; monthly reporting)
➢ Check all automated machines in the office in accordance with the opening and closing procedures to make sure they are in working order and paper bins are fully stocked.
➢ Coordinate all general maintenance and/or problems that may arise with any machine directly with Max Davis.
➢ Perform monthly meter readings with a report to Max Davis for billing.
9. PACKAGE MANAGEMENT SYSTEM: (daily &amp; monthly reporting)
➢ Sort incoming USPS mail delivered by Letter Carrier around 12:00 p.m. (noon) daily and make sure any outgoing mail is picked up.
➢ Check in all daily incoming boxes/packages (UPS, FedEx and USPS) for homeowners and various departments and scan packages directly into Package Zen program, automatically generating a notice sent to the recipient.
➢ Coordinate any special needs the member may have, i.e., an unlock or pickup.
➢ Follow-up with individual departments to make sure they pick up their packages.
➢ Provide boxes, bubble wrap, envelopes, etc., and assists as needed to pack the items.
➢ Address boxes using appropriate billing receipts, including using computerized air bill process and/or postage machine.
➢ Keep an inventory on hand and order supplies as needed directly from UPS, FedEx and USPS.
10. PUBLICATIONS/BROCHURES/FLYERS: (monthly - as needed)
➢ Assist with creating, updating and/or proofing publications, flyers, Google Surveys, as needed.
➢ Work with the various departments on any requests to assist with printing needs.
➢ Coordinate all monthly mailings including labeling envelopes, stuffing and postage/hand-delivery.
11. GOLF CART INSURANCE: (monthly)
➢ Collect proof of golf cart liability insurance from the membership.
➢ Email reminders of renewals.
➢ Follow\-up with expiration letters.
➢ File all documentation in Property Management System.
➢ Provide list of past due proof of golf cart liability insurance to the Director of Golf and Executive Assistant for grievance purposes.
12. PAINTING REPLACEMENT OF POA HOMES: (on-going)
➢ Maintain the paint schedule for all POA homes; coordinating with Artistic Painting and create work orders accordingly.
➢ Coordinate with Decorative Surfaces on roof cleanings and create work orders accordingly.
➢ Send notices (via US mail and email) to the homeowners regarding their scheduled date and any additional charges per Artistic Painting.
13. SPECIAL PROJECTS: (on-going))
➢ Assist with special projects as requested by the Director of Administration and/or Director of Community Affairs,
14. MEMBERSHIP DIRECTORY &amp; LOT/ALPHA LIST THROUGH THE ABDI DATABASE (ongoing &amp; annually mailing)
➢ Maintain ABDI database by updating member profiles as changes occur.
➢ Print Lot List and Alpha List and maintain copies on the brochure wall in the POA office.
➢ Coordinate annual profile revisions to the Membership Directory by sending a letter to the membership and update ABDI database accordingly.
➢ Print, cut &amp; drill copies of the directory in-house and distribute accordingly and inform the membership in the monthly newsletter that the annual directory is available for pickup.
15. ANNUAL REPORT: (annually)
➢ Assist the Director of Administration with the 50-page Annual Report as needed:
o Communicate with Committee Chairs to gather articles and update the articles accordingly.
o Typeset audited financials and assist with creation of front and back covers, as needed.
o Proof the final product with others proofing as well.
o Meet with the Director of Administration to get the go ahead to send to the marketing department to mass email and print copies to have them available for the membership.
16.VOTEHOANOW ELECTRONIC VOTING SYSTEM (on-going &amp; for membership voting) ➢ Assist the Director of Administration as needed:
o Update the membership roster, distinguishing electronic versus paper voting members.
o Communicate with VoteHOANow on any change to the roster before and during the voting period.
o Prepare for envelopes for all votes per the roster of electronic and paper members. KNOWLEDGE AND SKILLS:
➢ Soft Skills:
<ul>
<li>General clerical skills.</li>
<li>Customer Service.</li>
<li>Team player.</li>
<li>Sense of Urgency: (Ability to act promptly and with intention to make things happen efficiently and effectively).</li>
<li>Organizational skills.</li>
<li>Verbal and listening communication skills.</li>
<li>Time management skills.</li>
</ul>
➢ Hard Skills:
<ul>
<li>Office Automation: (phone system, computer systems, copiers, fax machines, printers, postage machine, etc.).</li>
<li>Computer Skills: (Emailing, scanning, typing, Microsoft Office: Word, Excel, Powerpoint, Outlook, Publisher).</li>
<li>Technical Skills: (Apple products, troubleshooting).</li>
<li>Data Entry: (Membership Database, Property Management System and Package Management System).</li>
<li>Social Skills: Ability to deal with multiple tasks and community residents, while maintaining a high level of proficiency and professionalism.</li>
<li>Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel, reach with hand and arms and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel or crouch. The employee must occasionally lift and/or move up to 10 to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.</li>
<li>Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise and stress level in the work environment could be moderate to high. The work environment is generally indoors in an office setting, but frequently while performing the duties of this job, the employee may be exposed to outside weather conditions.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assist to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Coordinate safety meetings</li>
<li>Assist with monthly billings as well as quarterly billings and statements</li>
<li>Help with fleet maintenance and registrations</li>
<li>Create and edit jobs</li>
<li>Assist payroll in getting timecards from techs as well as reviewing for accuracy</li>
<li>Coordinate business licenses and renewals</li>
<li>Order monthly office supplies</li>
<li>Update contract list for management</li>
<li>Directly assist Operations Manager</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionWe are a low-voltage electrical contactor that is owner-operated. Our corporate office is in Springfield, Oregon and have a growing office in El Dorado Hills, CA. 
<h3>Company Description</h3>
We are a low-voltage electrical contactor that is owner-operated. Our corporate office is in Springfield, Oregon and have a growing office in El Dorado Hills, CA.

<h3>Job Description</h3>
Job Description
Reynolds and Reynolds is seeking an Administrative Clerk who will be responsible for accurately reviewing and processing information related to vehicle titles and/or repossessions. A strong attention to detail is essential as you will ensure the information processed adheres to state regulations and client guidelines. In this role, you may also be signing and completing titles, as well as demonstrating strong customer service skills when speaking with state vendors.
Requirements:
<ul>
<li>High School Diploma or GED</li>
<li>Basic computer skills</li>
<li>Strong attention to detail</li>
<li>Ability to adapt to change and work well with others</li>
</ul>
Benefits:
Our associates receive medical, dental, vision, and life insurance. We also offer company contributions to your HSA, 6% match on 401(k), and a work/life balance with paid time off. At our College Station office, you can take advantage of our great training programs and facility amenities, including an onsite dining facility offering complimentary breakfast and lunch, a fitness center, and an onsite medical center. We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation.
Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds encourages applicants of all ages and experience to apply, as we do not discriminate on the basis of age.
Company DescriptionReynolds and Reynolds is an industry leader in developing software and business forms for the automotive industry. These products enable car dealerships to operate more efficiently and effectively in a competitive marketplace. Our people are the key to our ongoing success. We foster an environment that allows our associates to grow professionally through challenging work, developmental training classes and an emphasis on promotion from within. We strive for an ideal work setting by providing state-of-the-art facilities and amenities, such as on-site cafés and fitness centers, sports leagues, and participation in local charitable activities. 
<h3>Company Description</h3>
Reynolds and Reynolds is an industry leader in developing software and business forms for the automotive industry. These products enable car dealerships to operate more efficiently and effectively in a competitive marketplace.\r\n\r\nOur people are the key to our ongoing success. We foster an environment that allows our associates to grow professionally through challenging work, developmental training classes and an emphasis on promotion from within. We strive for an ideal work setting by providing state-of-the-art facilities and amenities, such as on-site cafés and fitness centers, sports leagues, and participation in local charitable activities.

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