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<h3>Job Description</h3>
Position Summary
We are seeking a detail-oriented and organized Administrative Specialist to support daily office operations. This role provides crucial support by managing daily office tasks, including document preparation, scheduling, communication and data management, to ensure smooth and efficient operation of the office. The ideal candidate is proactive, reliable, and able to balance multiple priorities in a fast-paced environment.
 
Key Responsibilities
Administrative Support
<ul>
<li>Greet and assist visitors, clients, and employees in a professional manner.</li>
<li>Answer and direct phone calls, emails, and correspondence.</li>
<li>Schedule and coordinate meetings and appointments.</li>
<li>Prepare reports, memos, and other business documents as requested.</li>
<li>Help coordinate office events, meetings, and team activities.</li>
</ul>
Data Management
<ul>
<li>Maintain and organize electronic and physical filing systems.</li>
<li>Ensure records comply with contract requirements and internal procedures.</li>
<li>Assist with preparation of invoices and keep accurate records to assist with monthly reconciliation.</li>
<li>Assist with close-out of completed contracts in accounting software.</li>
<li>Assist with procurement and process audits.</li>
<li>Assist in preparing monthly, quarterly, or annual administrative/financial reports.</li>
</ul>
General Office Operations
<ul>
<li>Monitor and track office supply levels, ensuring availability of essential items.</li>
<li>Assist with mail distribution, shipping, and courier services.</li>
<li>Support onboarding of new employees (workstations, supplies, and orientation materials).</li>
<li>Ensure common areas (breakroom, supply room, reception area) remain organized and stocked.</li>
</ul>
 
Qualifications
<ul>
<li>High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).</li>
<li>1–3 years of administrative or office support experience.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Ability to synthesize complex information.</li>
</ul>
 
Preferred Skills
<ul>
<li>1+ years working in the design and/or construction industry</li>
<li>Familiarity with expense tracking.</li>
</ul>
 
Job Type &amp; Schedule
<ul>
<li>Full-time (Monday–Friday, 8:00AM – 5:00PM Mon-Thu &amp; 8:00AM to 1:00PM Fri).</li>
<li>In-office role with occasional flexibility as needed.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Title: Administrative Assistant
Location: Rockford IL , Onsite and then hybrid after some time
Duration: 04 months contract + likely to extend
 
Description
 
Position will report to the Sr. Director of Provider Network Relations
The duties involve sending out daily emails after pulling reports out of SalesForce and local databases and compiling the information. This role also reviews closed inventory to identify if the case was closed correctly or not and counted appropriately toward State, Federal, and Association Mandates.
 
Requirements:
<ul>
<li>HS Diploma/GED (some college or degree preferred)</li>
<li>Excel (sorting, filtering, save as, highlighting, VLOOKUP, Pivot Table)- Skills assessment results required to be on resume. Intermediate-Advance experience.</li>
<li>Outlook -must know how to navigate Outlook for email</li>
<li>Investigative skills and critical thinking</li>
</ul>
Extra notes:
<ul>
<li>Looking for an admin type of individual who has experience with report generation, auditing data for accuracy and completion and communicating with team members regarding data integrity.</li>
</ul>

<h3>Job Description</h3>
Duties of Administrative Assistant:
<ul>
<li>The Administrative Assistant will assist with scheduling meetings</li>
<li>Maintaining and organizing files</li>
<li>Event planning for staff and group events</li>
<li>The Administrative Assistant will help with Human Resources and data entry</li>
<li>Ordering supplies and materials</li>
</ul>
Requirements of The Administrative Assistant:
<ul>
<li>Prior experience within administrative support helpful</li>
<li>Knowledge of Microsoft Office Suite</li>
<li>Bachelor's Degree a plus</li>
</ul>

<h3>Job Description</h3>
Duration: 6 months with possibility of extension 
 
1 day onsite , 4 days remote
 
Required Skills:
Requirements:
· Administrative experience in a corporate setting required. We are looking for Senior level talent
· Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
· Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
· Excellent communication manner, solid written and verbal communication skills and must be customer service oriented
· Able to effectively manage confidential and sensitive information
· Must thrive in a very busy atmosphere
· Proven success of juggling many things at one time and ability to shift gears and prioritize
· Willingness to learn, take direction well and be a team player
· Ability to focus and get the job done while avoiding distractions
· Former experience scheduling meetings, managing multiple different time zone calendars, arranging travel schedules and processing expenses critical
· Strong ability to build relationships and collaborate with team members and other admins
· Great at being resourceful and leveraging relationships to problem solve

<h3>Job Description</h3>
Vintage Luxury Home is seeking a qualified, professional, and energetic Construction Administrative Assistant and Project Coordinator. Vintage specializes in luxury residential building projects and developments. $25-$35 per hour
 
Responsibilities
Construction Administration, Organization, Project Coordination and Customer Service professional with&nbsp;the ability to work with co-workers in a cooperative manner while remaining flexible, resourceful, proactive, and efficient with a high level of professionalism, and confidentiality. The ideal candidate is one who can work independently with little to no supervision and has experience supporting supervisors in daily administrative construction tasks.
Candidates considered for the position must possess excellent organizational abilities, meticulous attention to detail, strong verbal and written communication skills and demonstrate success in building interpersonal relationships required to work in a fast- paced, creative and collaborative team environment.
 
Qualifications
Experience and knowledge in construction terms, requests for proposals, bid summaries, follow up, bidding sourcing and scheduling. Sub-Contractor and office management
<ul>
<li>Ability to maintain a high level of confidentiality</li>
<li>Working knowledge construction processes</li>
<li>Strong working knowledge of Microsoft Word and Excel</li>
<li>Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management</li>
<li>Excellent attention to detail</li>
<li>Self-starter with a good attitude</li>
<li>Ability to maintain a professional appearance</li>
<li>Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.</li>
<li>Facilitate the subcontractor bid process to include processing, distribution and tracking of all project bidding documentation.</li>
<li>Follow up to ensure timely receipt of on correspondences and outstanding requests.</li>
<li>Utilize software programs and templates to process, distribute and track all project documentation.</li>
<li>Setup job binders and subcontractor files</li>
<li>Negotiate subcontracts.</li>
<li>Plan and schedule projects</li>
</ul>
 
<ul>
<li>Manage jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety on every job.</li>
<li>Assist with the support, maintenance and preparation of reports, calendars, files and spreadsheets.</li>
<li>Perform project closeout.</li>
<li>Preparing 3-week look ahead schedules.</li>
<li>Prepare agendas and make arrangements for meetings.</li>
<li>Creating/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines. Attending meetings when requested by PM.</li>
<li>Master in Excel (Must understand and be able to enter formulas and functions)</li>
<li>2-10 years of experience in construction field</li>
<li>Proven to be highly self-motivated, strong personal initiative and solid judgment</li>
<li>Proven to work accurately while under pressure of deadline</li>
<li>Ability to build and maintain strong working relationships</li>
<li>Excellent Proficiency with the MS Office Suite including Word, Excel, SharePoint, PowerPoint, OneDrive, outlook and Project Scheduling (preferred), with emphasis on complex Excel spreadsheet capabilities and Word processing.</li>
<li>Proven leadership and managerial abilities to interact with all levels of management</li>
<li>Proven analytical skills as a problem predictor, not just problem solver</li>
<li>Comfortable interacting/interfacing with subcontractors, suppliers and designers</li>
<li>Self-Motivated with the ability to work independently and as part of a team</li>
<li>Ability to manage multiple projects simultaneously and flexible in prioritizing work tasks.</li>
<li>Experience working in web-based applications.</li>
<li>Contract reading and Comprehension</li>
<li>Timely, professional and polished in appearance</li>
<li>Licenses, Bonds, COI’ s and permits knowledge</li>
</ul>

<h3>Job Description</h3>
The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communications, and database management, ensuring smooth day-to-day operations and a professional experience for members and visitors.
 Key Responsibilities
<ul>
<li>Answer and route phone calls, greet visitors, and manage office correspondence.</li>
<li>Manage calendars, schedule appointments, and organize meetings for senior staff as needed.</li>
<li>Perform clerical duties including typing, filing, copying, and mailings.</li>
<li>Maintain organized Chapter files and computer databases.</li>
<li>Manage inventory and order office supplies.</li>
<li>Perform daily opening and closing tasks for the office.</li>
<li>Coordinate building maintenance activities (janitorial service, pest control, mechanical repairs).</li>
<li>Process registrations for meetings, seminars, and the annual convention.</li>
<li>Assist with convention preparations and logistics.</li>
<li>Coordinate publication of the annual membership directory.</li>
<li>Prepare and distribute membership communications and mailings.</li>
<li>Draft and send email reminders and attendance boosters for events.</li>
<li>Publish and distribute the weekly bulletin.</li>
<li>Assist the Executive Director with Board Meetings, agenda preparation, and annual Board elections.</li>
<li>Provide data, recordkeeping, and administrative support as needed.</li>
<li>Send accounts payable, payments, and financial documentation to the CPA for processing.</li>
<li>Provide support for safety training recordkeeping.</li>
<li>Assist outside trainers with classroom instruction when needed.</li>
<li>Attend and contribute to staff meetings.</li>
<li>Perform other duties as assigned.</li>
</ul>
Qualifications
<ul>
<li>Formal education or experience in office administration or information processing systems.</li>
<li>Experience in event planning and vendor coordination.</li>
<li>Basic bookkeeping or financial recordkeeping experience preferred.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational skills with the ability to manage multiple priorities.</li>
<li>Professional demeanor with excellent interpersonal and communication skills.</li>
<li>Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.</li>
<li>Positive, team-oriented attitude and commitment to maintaining a professional image on behalf of the Association.</li>
<li>Experience or knowledge of the construction industry is a plus.</li>
</ul>

<h3>Job Description</h3>
Pride Health is hiring an Administrative Assistant to support our client’s medical facility based in California.
 This is a 6-month contract with the possibility of extension, competitive pay and benefits and a great way to start working with a top-tier healthcare organization
 
Job Title: Administrative Assistant
 Location: Mountain View, CA 94040
 Pay Range- $24/hr. - $28/hr. 
 Duration- 6 months+ possible extension
 Shift: 8:00 AM – 5:00 PM 
 
Job Duties
<ul>
<li>Coordinates and maintains assigned departmental operations.</li>
<li>Assists with daily operations and provides administrative support to leadership. </li>
<li>Develops and maintains efficient office processes and acts as an inter-departmental liaison. Plans and coordinates meetings and events. Coordinates projects as assigned.</li>
</ul>
 
Required
<ul>
<li>Associate's degree or 2 years of college equivalent required, college degree preferred.</li>
<li>Three (3) to five (5) years of administrative support experience, preferably in the medical field - managing calendars, scheduling appointments and meetings, taking minutes for meetings, working with and coordinating with physicians.</li>
<li>Proficient in using Microsoft Word, Excel, and PowerPoint applications; Microsoft Project desirable.</li>
<li>Medical terminology required.</li>
<li>Experience in general office duties such as ordering supplies, filing, scanning, photocopying, faxing, and the use of other office machines.</li>
</ul>
 
 
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

<h3>Job Description</h3>
About Eufora International
At Eufora, beauty is more than skin deep. We are a purpose-driven, premium hair and body care brand built on a foundation of clean chemistry, salon artistry, and consumer trust. With a legacy of innovation and a strong network of professional salons, Eufora delivers high-performance products that elevate both the salon experience and the everyday beauty rituals of consumers.
 
Position Overview
We are seeking a highly organized, tech-savvy Sales Administrator to support the VP of Sales and broader sales team. This individual will play a key role in developing reports and presentations, coordinating sales events, and providing essential tools and information to regional managers and sales leaders.
This is a confidential, high-trust role requiring strong executive maturity, discretion, and initiative. Ideal candidates are fast learners, confident with data, fluent in Excel, and eager to master CRM and sales support technologies. You should thrive in a fast-paced environment and be a self-starter who can anticipate needs and take proactive action.
 
 
Key Responsibilities
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide direct administrative and project support to the VP of Sales
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create and maintain detailed sales reports and dashboards using Excel and CRM systems
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in the preparation of executive-level presentations and business review documents
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate materials and logistics for national sales meetings, events, and trainings
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support Regional Sales Managers with sales tools, resources, and information flow
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in onboarding new sales team members with access to systems and documentation
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain high levels of confidentiality and professionalism in all aspects of communication
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Learn and optimize the use of sales tech platforms (CRM, project tools, presentation software)
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Act as a liaison between sales and cross-functional teams such as marketing and education
 
Required Qualifications
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;3+ years of administrative, sales support, or project coordination experience (beauty industry a plus)
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Advanced Microsoft Excel skills (pivot tables, v-lookups, charts)
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience with CRM tools (Salesforce, HubSpot, or similar) and the ability to quickly learn new systems
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and verbal communication skills; able to present information clearly and professionally
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High level of discretion, trust, and emotional intelligence
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proven ability to manage multiple projects and deadlines with minimal supervision
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Self-motivated, proactive, and comfortable taking ownership of tasks
 
Preferred Traits
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience in the professional beauty industry
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Background supporting C-suite or VP-level executives
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong eye for detail and visual formatting in presentations
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Passion for sales, team culture, and elevating customer experience
 
Benefits
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Competitive salary
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Health, dental, and vision insurance
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;401(k) with company match
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Employee discounts on Eufora products
●&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A passionate, purpose-driven team culture
 
To Apply:
Please submit your resume and a brief cover letter outlining your qualifications and interest in this role to <a href="mailto:careers@eufora.net" target="_blank">careers@eufora.net</a>.

<h3>Job Description</h3>
Role Summary
Provides executive-level administrative support requiring strong organizational, communication, and problem-solving skills. Manages calendars, meetings, travel, expenses, confidential communications, office logistics, and acts as backup for other admins.
 
Requirements
<ul>
<li>5–8 years of admin experience in large corporate environments.</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Outlook, Word).</li>
<li>Strong multitasking, prioritization, and flexibility.</li>
<li>Experience supporting VP/AVP-level leaders and large teams.</li>
<li>Skilled in handling confidential information, scheduling, travel, and expenses.</li>
</ul>

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