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<h3>Job Description</h3>
The Administrative Assistant provides essential support to the Executive Director, staff, and members of the Association. This role is responsible for office administration, event support, communications, and database management, ensuring smooth day-to-day operations and a professional experience for members and visitors.
 Key Responsibilities
<ul>
<li>Answer and route phone calls, greet visitors, and manage office correspondence.</li>
<li>Manage calendars, schedule appointments, and organize meetings for senior staff as needed.</li>
<li>Perform clerical duties including typing, filing, copying, and mailings.</li>
<li>Maintain organized Chapter files and computer databases.</li>
<li>Manage inventory and order office supplies.</li>
<li>Perform daily opening and closing tasks for the office.</li>
<li>Coordinate building maintenance activities (janitorial service, pest control, mechanical repairs).</li>
<li>Process registrations for meetings, seminars, and the annual convention.</li>
<li>Assist with convention preparations and logistics.</li>
<li>Coordinate publication of the annual membership directory.</li>
<li>Prepare and distribute membership communications and mailings.</li>
<li>Draft and send email reminders and attendance boosters for events.</li>
<li>Publish and distribute the weekly bulletin.</li>
<li>Assist the Executive Director with Board Meetings, agenda preparation, and annual Board elections.</li>
<li>Provide data, recordkeeping, and administrative support as needed.</li>
<li>Send accounts payable, payments, and financial documentation to the CPA for processing.</li>
<li>Provide support for safety training recordkeeping.</li>
<li>Assist outside trainers with classroom instruction when needed.</li>
<li>Attend and contribute to staff meetings.</li>
<li>Perform other duties as assigned.</li>
</ul>
Qualifications
<ul>
<li>Formal education or experience in office administration or information processing systems.</li>
<li>Experience in event planning and vendor coordination.</li>
<li>Basic bookkeeping or financial recordkeeping experience preferred.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li>
<li>Strong organizational skills with the ability to manage multiple priorities.</li>
<li>Professional demeanor with excellent interpersonal and communication skills.</li>
<li>Ability to work independently with minimal supervision while maintaining accuracy and attention to detail.</li>
<li>Positive, team-oriented attitude and commitment to maintaining a professional image on behalf of the Association.</li>
<li>Experience or knowledge of the construction industry is a plus.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will possess strong administrative skills and have experience in managing office operations effectively. This role requires excellent communication and organizational abilities, as well as the capability to handle various tasks ranging from clerical duties to human resources management. The Office Administrator will play a key role in ensuring the smooth functioning of our office environment.
Duties
<ul>
<li>Oversee daily office operations, ensuring efficiency and effectiveness in all administrative processes.</li>
<li>Manage and process vendor invoices, ensure timely and accurate payments, maintain detailed records of transactions, and reconcile discrepancies to support smooth financial operations.</li>
<li>Monitor and manage incoming payments, generate and send invoices to clients, track outstanding balances, and ensure timely collections to maintain positive cash flow and accurate financial records.</li>
<li>Assist with human resources functions, including payroll processing and employee onboarding.</li>
<li>Maintain accurate bookkeeping records using Sage100.</li>
<li>Ensure proper filing systems are maintained for easy access to documents.</li>
<li>Provide front desk support, managing multi-line phone systems and greeting visitors with professionalism.</li>
</ul>
Experience
<ul>
<li>Proven experience in construction office administration.</li>
<li>Proficient in Sage100 for bookkeeping purposes; experience with payroll processing is a plus.</li>
<li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li>
<li>Excellent communication skills, both verbal and written, to interact effectively with team members and clients.</li>
<li>A background in clerical work, administrative support, or office management is required. If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative career, we encourage you to apply for this exciting opportunity.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Denver, Colorado. In this role, you will provide essential support to ensure smooth day-to-day operations, offering assistance across various administrative tasks. This opportunity is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively. Responsibilities: • Provide administrative support by managing schedules, coordinating meetings, and maintaining organized records. • Handle incoming calls with a high level of professionalism, directing inquiries to the appropriate department or individual. • Perform data entry tasks accurately, ensuring all information is entered and updated in a timely manner. • Assist with receptionist duties, including welcoming visitors and maintaining a friendly and organized office environment. • Collaborate with team members to ensure efficient communication and workflow across departments. • Prepare, edit, and distribute documents, reports, and correspondence as needed. • Monitor and manage office supplies, placing orders when necessary to maintain stock levels. • Support event planning and coordination, including scheduling and logistical arrangements. • Maintain confidentiality and handle sensitive information with discretion. • Utilize software tools, such as Excel and CRM platforms, to track and manage data effectively.• Proven experience in administrative support or a related role. • Strong proficiency in Microsoft Office Suite, particularly Excel. • Excellent organizational and time management skills, with the ability to prioritize tasks effectively. • Exceptional communication skills, both written and verbal. • Demonstrated ability to handle multiple responsibilities while maintaining attention to detail. • Experience with data entry and managing databases. • A detail-oriented approach combined with a focus on customer service. • Familiarity with CRM systems or similar technology is a plus.

<h3>Job Description</h3>
Job Description???? Now Hiring: Administrative Assistant – Children’s Services ????
???? Location: Albuquerque, NM ???? Pay Rate: $15.97 – $18.00/hour ???? Schedule: Monday – Friday, regular business hours
✨ Summary
Join Tresco, Inc. as an Administrative Assistant in our Children’s Services program! This role plays a key part in promoting timely, effective, and efficient flow of information in alignment with Tresco’s policies, state and federal laws, and regulatory guidelines. You’ll be at the heart of keeping our operations running smoothly while making a positive impact in the community.
???? Key Responsibilities
As our Administrative Assistant, you’ll:
<ul>
<li>
Greet and assist visitors while maintaining a professional and welcoming office environment.
</li>
<li>
Manage phone calls, take accurate messages, and schedule appointments.
</li>
<li>
Maintain and organize files, records, and confidential information.
</li>
<li>
Process incoming/outgoing mail, faxes, and ensure timely distribution.
</li>
<li>
Support word processing, scanning, and document uploads.
</li>
<li>
Coordinate meetings, maintain office supplies, and assist with various projects.
</li>
<li>
Ensure compliance with Tresco’s policies, including confidentiality and professionalism.
</li>
</ul>
???? Qualifications
<ul>
<li>
High School Diploma plus one year of post-secondary education and one year of office experience, OR equivalent combination of two years’ education/experience.
</li>
<li>
Valid Driver’s License.
</li>
<li>
Must pass required background checks (general background, fingerprinting, MVR, OIG/CMMS exclusions list).
</li>
</ul>
✅ Bilingual skills preferred but not required. ✅ Ability to multitask and thrive in both independent and team settings.
???? What We’re Looking For
We want someone who is organized, detail-oriented, and enjoys working in a fast-paced environment. If you have a passion for helping others and ensuring operations run seamlessly, this is the perfect role for you!
???? Why Join Tresco?
At Tresco, we value diversity, teamwork, and professionalism. We are an EEO/AA employer and encourage individuals with disabilities to apply. You’ll be joining a supportive team that makes a real difference in the lives of children and families.
???? Apply Today – Be part of a team that empowers and supports our community!

<h3>Job Description</h3>
Job Description
Company overview
True Wealth Financial is a wealth management firm dedicated to serving our clients with the highest level of care, love, and commitment. We specialize in working with individuals of influence, crafting exceptional, white-glove experiences that leave a lasting impression. Many of the families we work with are three to four generations deep, and we guide them through significant moments in their lives. Ultimately, we are more than just portfolio managers—we are trusted partners, helping our clients move from where they are to where they aspire to be.
Our office culture is grounded in positivity, purpose, and clarity. We strive to provide service that exceeds expectations and foster a team motivated by making a meaningful impact in people's lives. Our mission is to add value to every family and organization we serve.
<a href="http://www.TWFinancial.com" target="_blank">www.TWFinancial.com</a>
Job Overview We are currently seeking an Administrative Assistant who deeply cares for others and possesses the intuitive skills to connect with people and provide exceptional service. As the first point of contact, this role plays a crucial part in shaping our clients' first impressions. The ideal candidate will provide essential support to the Wealth Manager/Financial Planner, ensuring the seamless operation of our office. This role requires someone who is comfortable working independently when the Wealth Manager is traveling or meeting with clients outside the office. If you are eager to be part of a fast-growing management firm and take pride in helping clients achieve their dreams, we invite you to apply to join our team.
Responsibilities
Duties include but are not limited to: - Manage office communications, correspondence, and phone calls. - Address customer inquiries and provide exceptional support. - Coordinate appointments, meetings, and travel for the Wealth Manager. - Assist with office management duties to maintain a well-organized workspace. - Perform administrative tasks such as data entry, filing, and document preparation. - Open accounts, transfer funds, and assist clients with related tasks. - Manage CRM and assist with preparation for client meetings (i.e., paperwork, requirements, etc). - Provide daily summaries of completed and pending tasks to the Wealth Manager.
Skills - Strong proofreading skills with attention to detail for accuracy and clarity. - Excellent administrative and multitasking abilities. - Proven customer support with outstanding oral, written, phone communication, and listening skills. - Strong interpersonal skills for building and fostering relationships. - Knowledge of office management procedures and basic finance principles. - Proficiency in data entry, record-keeping, and Microsoft Office Suite, especially Excel. - Ability to manage multiple projects with deadlines, analyze data, and solve problems effectively.
Preferences - Experience supporting Financial Advisors or working in the financial industry. - Paralegal experience is a plus. - Ability to occasionally lift 30-50 lbs.
Ideal Personal Attributes
- Positive and enthusiastic, with a genuine passion for serving others. - Warm, personable, and committed to delivering an exceptional client experience. - Combines a strategic outlook with meticulous attention to detail. - Proactive in anticipating needs and addressing them with efficiency and foresight. - Independent self-starter who takes ownership of tasks. - Resourceful and skilled at finding creative solutions. - Adaptable, able to quickly adjust to changing priorities. - Eager to expand skills and embrace continuous learning.

<h3>Job Description</h3>
Job Description
Federal contractor in Chantilly, Virginia looking for an Administrative Assistant . Must be personable and enthusiastic with excellent customer service skills. Must be dependable and comfortable working independently. Duties include greeting visitors and guest, answering phones, maintaining files, assist with Human Resources, assist with preparing proposals, conduct internet research, attend pre bid proposal meetings when needed, maintain employee time and enter bi-weekly payroll electronically, prepare and submit electronic invoices, assist employee with benefit questions/concerns, maintain employee electronic records, and general office duties.

<h3>Job Description</h3>
Job Description
Job Description: We are seeking a part time (full time in tax season, Feb-Apr) detail-oriented and proactive Tax and Financial Services Assistant to join our team. The ideal candidate will support our financial advisors and tax professionals in delivering exceptional service to our clients. This role requires excellent organizational skills, problem solving skills, strong communication abilities, and a keen interest in financial services and tax preparation.
Key Responsibilities:
· Assist financial advisors with client account management, including data entry, document preparation, and client communication.
· Schedule and coordinate client meetings, ensuring all necessary documentation is prepared in advance.
· Support tax professionals during tax season with data collection, document organization/scanning, and client follow-ups.
· Maintain accurate and up-to-date client records in our system.
· Handle client inquiries and provide timely responses to ensure client satisfaction.
· Perform general administrative duties, such as filing, scanning, and office organization.
· Coordinate and verify billing for tax clients.
Qualifications:
· High school diploma or equivalent; Associate's or Bachelor's degree in Finance, Accounting, or related field preferred.
· Previous experience in a financial services or tax preparation environment is a plus.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Quickbooks
· Strong organizational skills and attention to detail.
· Excellent verbal and written communication skills.
· Ability to work independently and as part of a team.
· High level of integrity and professionalism.

Administrative Assistance

<h3>Job Description</h3>
Job Description
Position: Accounting/Administrative Assistant - Fullerton Office
Bayview Property Management is a leading community management company based in Fullerton, CA. We specialize in providing exceptional community management services to our clients. Our dedicated team is committed to delivering top-notch customer service and ensuring the smooth operation of our communities.
Join our team!
Bayview Property Management is seeking a detail-oriented and organized Administrative Team Member to join our team. The Administrative Team Member plays a crucial role in supporting our community management operations and maintaining efficient office procedures. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask effectively.
Schedule:
· Full time
· Monday-Friday 7:45 am - 4:45 pm in office
· Office Hours 8:30 am – 5:00 pm
Salary / Benefits:
· Starting salary: $22-25&nbsp;based on experience and certifications
· Medical: 75% coverage for employee; 100% paid by employee for dependents, and spouse
· Sick Leave: 6 days
· Holidays: 6 scheduled holidays (Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, New Year’s Day) and 1 floating holiday used at your discretion with approval
· Cell Phone Reimbursement: $25 per month
· Vacation: 5 days after first year, 1 additional day added after each year worked
· Unpaid: 5 unpaid days after probationary period completion
· 401K: Up to 3% matching 401K retirement plan after 1 year of service
Required Skills:
· Associate's degree; additional education or certification in office administration is a plus
· Strong written and verbal communication skills
· Proficient in Microsoft Suite, strong Excel skills
· Able to do self-error-checking
· Extremely comfortable with using multiple computer programs/websites
· Willingness to learn new tasks and tackle new projects/responsibilities as needed
Responsibilities:
Customer Service
· Answering phone calls as Receptionist, taking messages for Community Managers and advancing urgent calls, managing inboxes
· Answering basic community questions
· Answering basic accounting phone calls and emails such as balance requests, statement requests, online payment setup assistance
· Update Owner information and support on mailings/blast communications
Projects
· Special projects at direction of Operations Manager, including data entry, web portal setup, digital file organization, email/call campaigns
· Special projects to support Community Managers, including data entry, filling out violation notice templates from inspection spreadsheet, updating community forms

<h3>Job Description</h3>
Job Description
Consolidated Electrical Distributors d/b/a All-Phase Electric Supply (<a href="http://www.cedcareers.com" target="_blank">www.cedcareers.com</a>) is looking to add to our growing team in our Indianapolis, IN location.
Qualifications
<ul>
<li>Either 5 + years in an accounting, clerical, administrative roles and/or associates/bachelor's degree in Accounting - Preferred candidate will have both</li>
<li>Highly attention to detail oriented</li>
<li>Ability to problem solve</li>
<li>Great Time Management</li>
<li>Must be a perfectionist</li>
<li>Ability to work independently while supporting and communicating with management</li>
<li>Ability to type greater than 60 words per minute</li>
</ul>
Responsibilities
<ul>
<li>Processing and paying manufacturer invoices</li>
<li>Receiving inventory into our proprietary inventory control system</li>
<li>Processing customer direct invoices</li>
<li>Processing, Following-up, and Managing Manufacturer Debit Memos</li>
<li>Processing customer through stock invoices</li>
<li>Paying expense vendor invoices</li>
<li>Ownership/Control of General Ledger</li>
<li>Monthly and Annual Inventory Reconciliation</li>
<li>Paperwork Filing</li>
</ul>
Compensation Overview
<ul>
<li>Hourly Wage</li>
<li>Profit Sharing</li>
<li>Medical, Dental, Vision, Life Insurance &amp; 401K with company match</li>
</ul>
Additional Info: CED is looking to add a bright, competitive member to our team. To be considered for the position candidate must have a positive attitude, be ambitious and driven, an most of all be customer service oriented.
If interested in the position, please send resumes/cover letters in reply to this posting. Thanks for your interest.
Company DescriptionConsolidated Electrical Distributors is a privately held, wholesale electrical distributor that has been serving the needs of needs of electrical contractors, industrial end-users, and original equipment manufacturers since 1957. CED's unique business model gives power to local markets and people, which drives successful business relationships for our customers and our employees. If you are looking for a great career with a fantastic company, apply today! 
<h3>Company Description</h3>
Consolidated Electrical Distributors is a privately held, wholesale electrical distributor that has been serving the needs of needs of electrical contractors, industrial end-users, and original equipment manufacturers since 1957. \r\nCED's unique business model gives power to local markets and people, which drives successful business relationships for our customers and our employees. If you are looking for a great career with a fantastic company, apply today!

<h3>Job Description</h3>
Job Description
About us
We are a growing accounting firm delivering today’s cutting edge technology to restaurant clients. We help restaurants leverage technology and connect the information dots they need to make optimal decisions to run a profitable restaurant.
Join our A Team in a pursuit to achieve extraordinary results. Together we will help revolutionize an industry and support our restaurant community so they can focus on serving excellent food and guest experience.
About this position
<ul>
<li>
You will be responsible for all aspects of the day to day administrative tasks required to increase the company's processing speed, expansion, including research in diverse areas.
</li>
<li>
This role will require you to liaise with clients, employees, and prospect clients.&nbsp;
</li>
<li>
This is a startup/fast-paced, high performance teamwork environment. You will need to be Really comfortable with change and embrace chaos. You'll also need to be able to adapt to last minute changes easily.
</li>
<li>
If you are looking for an opportunity to grow, this is a job for you!&nbsp;
</li>
</ul>
Administrative Assistant Responsibilities
<ul>
<li>
Communicate and handle electronic communications on behalf of the owner or different departments
</li>
<li>
Screen telephone calls, provide information to callers
</li>
<li>
Open and review all incoming mail
</li>
<li>
Errands and sundries
</li>
</ul>
<ul>
<li>
Maintain filing system and ensure it complies with company policy
</li>
<li>
Track and order office supplies.
</li>
<li>
Maintain contact lists.
</li>
<li>
Assist with ad hoc projects as assigned.
</li>
</ul>
<ul>
<li>
Emails, calls, filing related to accounts payable and receivables
</li>
<li>
Assist operations team with Ad Hoc accounting projects.
</li>
</ul>
Skills and Qualifications critical to succeed in this position:
<ul>
<li>
Maintains the highest level of confidentiality
</li>
</ul>
<ul>
<li>
Excellent analytical and problem-solving skills.
</li>
</ul>
<ul>
<li>
Ability to research any topic to find solutions
</li>
<li>
Can do attitude, the ability to get things done no matter the circumstances
</li>
<li>
Ability to work in a fast-paced environment
</li>
</ul>
<ul>
<li>
Ability to work well under pressure both independently and collaboratively
</li>
<li>
Ability to manage multiple priorities and deadlines
</li>
<li>
Excellent written and verbal communication skills in English
</li>
<li>
Strong attention to detail
</li>
<li>
Excellent organizational skills
</li>
<li>
Ability to learn new software quickly, tech-savvy.
</li>
<li>
Marketing and social media knowledge a plus
</li>
</ul>
Experience required
<ul>
<li>We are looking for a candidate with the right attitude&nbsp;that wants an opportunity to grow.&nbsp;</li>
</ul>
Office Location and Work Hours
This position is for our Boca Raton, FL location
Available full time or part time
Ability to work within an office environment and remote when possible. This is a hybrid position after training period.
Company DescriptionWe are a growing accounting firm delivering today’s cutting edge technology to restaurant clients. We help restaurants leverage technology and connect the information dots they need to make optimal decisions to run a profitable restaurant. Join our A Team in a pursuit to achieve extraordinary results. Together we will help revolutionize an industry and support our restaurant community so they can focus on serving excellent food and guest experience. 
<h3>Company Description</h3>
We are a growing accounting firm delivering today’s cutting edge technology to restaurant clients. We help restaurants leverage technology and connect the information dots they need to make optimal decisions to run a profitable restaurant.\r\n\r\nJoin our A Team in a pursuit to achieve extraordinary results. Together we will help revolutionize an industry and support our restaurant community so they can focus on serving excellent food and guest experience.

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