Job Description
Company Description Ignite Foodservice Solutions is a leading manufacturers’ representative serving the foodservice industry across multiple U.S. states, including Colorado, Arizona, Utah, Wyoming, Idaho, New Mexico, Montana, Oregon, Washington, Alaska, Hawaii, and El Paso, TX. The company partners with manufacturers to offer comprehensive equipment and solutions that support dealers, consultants, and foodservice operators. As a progressive sales and marketing organization, Ignite focuses on helping customers make informed buying decisions that strengthen their operations. The team is dedicated to being a reliable resource and solutions provider, with a core belief that the company’s success is tied to the long-term success of its customers.
Ignite Foodservice Solutions is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide direct support to the Director of Operations. This position plays a critical role in ensuring the efficiency of daily operations by managing administrative functions, coordinating schedules, organizing information, and supporting cross-functional communication.
The ideal candidate is a self-starter with exceptional organizational skills, strong business acumen, and advanced proficiency in Microsoft Office Suite. This individual must be comfortable managing multiple priorities, maintaining confidentiality, and working in a fast-paced environment.
Essential ResponsibilitiesExecutive and Administrative Support
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
- Prepare professional reports, presentations, spreadsheets, and business correspondence.
- Track deadlines, follow up on action items, and ensure timely completion of operational initiatives.
Operations Coordination
- Support operational projects by gathering data, organizing documentation, and maintaining project timelines.
- Assist with departmental reporting and KPI tracking.
- Coordinate communication between operations, sales, culinary, finance, and leadership teams.
- Maintain accurate records, files, and operational documentation.
- Assist in preparing materials for leadership meetings, strategic planning sessions, and customer presentations.
Data Management and Reporting
- Create, update, and maintain reports using Microsoft Excel.
- Compile operational metrics and performance data.
- Generate dashboards, summaries, and presentation materials for leadership review.
- Ensure accuracy and integrity of company records and reports.
Meeting and Travel Coordination
- Assist in arranging travel accommodations, transportation, and itineraries.
- Coordinate meeting logistics, conference registrations, and event planning.
- Manage conference room scheduling and meeting preparation.
- Assist with company events, team meetings, and operational gatherings.
Office and Administrative Functions
- Maintain office supplies and coordinate vendor orders as needed.
- Support onboarding activities and administrative processes.
- Handle confidential and sensitive information with professionalism and discretion.
- Assist with special projects and additional administrative duties as assigned.
QualificationsRequired
- Associate degree or equivalent experience.
- Minimum of 3 years of administrative or executive support experience.
- Advanced proficiency in Microsoft Office Suite:
- Outlook
- Word
- Excel (pivot tables, formulas, data analysis)
- PowerPoint
- Teams
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to prioritize competing demands and meet deadlines.
- High level of professionalism and attention to detail.
- Strong problem-solving and critical-thinking skills.
Preferred
- Experience supporting senior leadership or operations management.
- Experience in foodservice, manufacturing, distribution, consulting, or related industries.
- Familiarity with CRM, ERP, or project management software.
- Experience coordinating cross-functional projects.
- Understanding of operational reporting and business metrics.
Key Competencies
- Organization and planning
- Professional communication
- Initiative and accountability
- Confidentiality and discretion
- Adaptability and flexibility
- Customer service orientation
- Collaboration and teamwork
- Advanced Microsoft Office proficiency
Benefits
- Competitive compensation
- Medical, dental, and vision insurance
- Paid time off and company holidays
- Retirement savings plan
- Professional development opportunities
- Collaborative and growth-oriented work environment
This position is ideal for a highly motivated administrative professional who enjoys supporting leadership, improving processes, and contributing to operational excellence.