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<h3>Job Description</h3>
Primary Duties and Responsibilities:
• Coordination of onsite and virtual meetings
• Daily phone and email support up to and including communication with sales representatives and faculty
• Run various report to manage workload effectively and efficiently
• For onsite meetings, individual will partner with other supplier partner to ensure onsite needs are met
• Setting up virtual credit cards for dinner meetings
• Communication with Clients and Faculty
• Review documents for accuracy/ensure compliance requirements are met
• Ensuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met
• Work closely with other team members to ensure successful execution of meetings
• Help the sales force with troubleshooting issues and answering questions 
• Manage a very active after-hours duty officer support line
• Post program follow-up to ensure the team has the data necessary for proper close out of a program
• Adherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)
Competency Requirements:
• Excellent interpersonal skills
• Superior customer service and organizational skills
• Ability to handle a high call and program volume
• Exceptional attention to detail
• Good oral and written communication skills as well as focused listener
• Ability to prioritize, multi-task and to work under tight deadlines
• Demonstrate ability to work in a fast-paced environment
• Ability to work flexible schedules and/or extended hours to meet clients’ business needs
• Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace
Other Education/Skills Experience Desired: 
• High School or equivalent
o College Degree Preferred
• 5 years’ experience in field or related area

Event Coordinator

<h3>Job Description</h3>
Are you or someone you know looking for an exciting career in the weddings and special events industry? Look no further! A Grand Event is hiring for the position of Event Designer in Gaithersburg, Maryland.
 
Who We Are:
We are an established and growing tent and special event rental company serving the DC, Maryland, and Virginia area. We specialize in luxury weddings, political functions, high-end corporate events, graduations, and more. Our reputation is built on exceptional customer service, high-quality equipment, and a consistent 5-star client experience.
 
Position: Event Coordinator/Event Designer
&amp;#x1F4CD; Location: 16165 Shady Grove Road, Gaithersburg, MD 20877
&amp;#x1F552; Office Hours: Monday-Friday, 9:00 AM - 5:00 PM (8:30 AM - 5:00 PM during peak seasons: May-June &amp; Sept-Oct)
 
What We’re Looking For:
We are seeking an enthusiastic, detail-oriented, and customer-focused professional with a passion for the special events industry. If you love bringing event visions to life and thrive in a fast-paced, dynamic environment, this role is for you!
&amp;#x1F4A1; Ideal candidates have:
✔ Strong customer service and sales experience in a professional setting
✔ A passion for event planning and design
✔ Excellent communication and organizational skills
✔ The ability to multi-task and stay composed under pressure
✔ A team-oriented mindset with a proactive attitude
 
Key Responsibilities:
<ul>
<li>Client Relations: Answer phone calls, respond to inquiries, and assist clients in planning their events.</li>
<li>Event Planning &amp; Design: Provide professional recommendations on tent sizing, layout, décor, and placement.</li>
<li>Proposal &amp; Contract Management: Create customized proposals, contracts, and floor plans using our rental software.</li>
<li>Client Follow-Ups: Maintain consistent communication from inquiry to event completion.</li>
<li>Site Evaluations &amp; Permitting: Schedule walkthroughs, assist with permits, and coordinate logistics.</li>
<li>Vendor Coordination: Work with venues, planners, and vendors to ensure seamless execution.</li>
<li>Administrative Support: Data entry, filing, ordering equipment, and general office tasks as needed.</li>
<li>On-Site &amp; Industry Events: Occasionally assist with on-site event setups and represent the company at wedding expos and trade shows.</li>
</ul>
 
Skills &amp; Qualifications:
✔ Sales and/or event coordination experience (preferred but not required)
✔ Excellent communication &amp; negotiation skills
✔ Proficiency in Microsoft Office (Outlook, Word, Excel)
✔ Strong problem-solving ability &amp; attention to detail
✔ Basic math &amp; spatial reasoning skills for event layouts
✔ Ability to multi-task and stay organized in a fast-paced environment
✔ Strong customer service skills and ability to build client relationships
✔ Ability to remain calm under pressure and resolve conflicts professionally
 
Salary &amp; Benefits:
&amp;#x1F4B0; $45,000 - $60,000 (Based on experience)
&amp;#x1F4B8; Commission: $10,000 - $30,000+ (uncapped, based on sales performance)
&amp;#x1F4C8; 401(k) retirement plan (company match after 1 year)
&amp;#x1F334; PTO &amp; Paid Holidays (New Years, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas)
⏳ Opportunities for Overtime (OT) Pay (for hourly non-exempt employees)
&amp;#x1F4B8; Bonus &amp; Commission Opportunities (e.g., sales bonuses, annual performance incentives)
 
Why Join A Grand Event?
Creative, rewarding industry with endless opportunities to make an impact
Team-oriented environment that values your ideas and contributions
Opportunities for growth &amp; professional development
If you’re passionate about events and looking for a company that values hard work, creativity, and exceptional customer service, we’d love to hear from you!
&amp;#x1F4E9; Apply today!

<h3>Job Description</h3>
About the Venue:
 Located in the heart of Jacksonville, 4160 Blvd Center Drive is a beautifully restored space that once served as the Art Museum of Jacksonville. We are transforming this iconic location into a vibrant event venue for private celebrations, corporate functions, community programming, and cultural events.
Position Summary:
 We’re looking for a results-driven, creative Event Coordinator to manage venue operations and attract events that bring the space to life. The ideal candidate will combine strong event management skills with marketing savvy and a passion for community engagement.
Key Responsibilities:
<ul>
<li>Help with prelaunch property preparation </li>
<li>Manage day-to-day facility operations and ensure readiness for events.</li>
<li>Oversee event setup, breakdown, vendor coordination, and client support.</li>
<li>Market the venue through digital platforms, social media, and outreach.</li>
<li>Build relationships with local businesses, event planners, and community groups.</li>
<li>Develop and host in-house programs such as exhibits, workshops, or cultural events.</li>
<li>Track bookings, contracts, payments, and event performance metrics.</li>
<li>Ensure compliance with city permitting, safety, and operational policies.</li>
</ul>
Qualifications:
<ul>
<li>3+ years in event planning, venue management, or hospitality.</li>
<li>Excellent organizational and multitasking skills.</li>
<li>Strong communication and customer service orientation.</li>
<li>Comfortable using event planning software, CRM tools, and social media.</li>
<li>Flexible schedule including evenings and weekends as needed.</li>
</ul>
Preferred:
<ul>
<li>Knowledge of Jacksonville’s cultural and events scene.</li>
<li>Experience in building community partnerships.</li>
<li>Marketing, sales, or public programming background</li>
</ul>
Compensations: Base Salary plus generous commissions

<h3>Job Description</h3>
Job DescriptionCompany Description 
About Us
At Sphirea Plus, we specialize in crafting tailored business solutions that empower companies to achieve operational excellence and brand distinction. Our expertise lies in strategic communications, client relations, and workflow innovation. With a dynamic and collaborative culture, we strive to exceed client expectations while cultivating growth and innovation within our team. Join a company where your ideas matter, your voice is heard, and your professional growth is prioritized.
Job Description 
Job Description
We are seeking a detail-oriented and energetic Event Coordinator to join our dynamic team. In this role, you will be responsible for organizing and executing events from concept to completion. You will work closely with clients, vendors, and internal teams to ensure each event is professionally managed and exceeds expectations.
Responsibilities
<ul>
<li>
Plan, coordinate, and execute events including conferences, meetings, launches, and special occasions
</li>
<li>
Manage event timelines, budgets, and logistics
</li>
<li>
Liaise with clients to understand goals, expectations, and event requirements
</li>
<li>
Coordinate with vendors, venues, and suppliers to secure necessary services
</li>
<li>
Conduct site visits and oversee setup and breakdown
</li>
<li>
Handle on-site event operations and resolve any issues efficiently
</li>
<li>
Prepare detailed post-event reports and client feedback summaries
</li>
<li>
Maintain updated records of event planning documentation and contracts
</li>
</ul>
Qualifications 
Qualifications
<ul>
<li>
Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field
</li>
<li>
2+ years of experience in event coordination or related roles
</li>
<li>
Strong organizational and time-management skills
</li>
<li>
Excellent written and verbal communication abilities
</li>
<li>
Proficient in Microsoft Office Suite and event planning software
</li>
<li>
Ability to work flexible hours, including evenings and weekends when necessary
</li>
<li>
Problem-solving mindset with a focus on client satisfaction
</li>
<li>
Ability to manage multiple projects under tight deadlines
</li>
</ul>
 Additional Information 
Benefits
<ul>
<li>
Competitive annual salary: $57,000 – $62,000
</li>
<li>
Opportunities for career advancement and professional growth
</li>
<li>
Paid time off and holidays
</li>
<li>
Health, dental, and vision insurance
</li>
<li>
Collaborative and creative work environment
</li>
<li>
Skill development and training programs
</li>
</ul>

<h3>Job Description</h3>
Job Description
Join Our Team as a Event Sales Coordinator &nbsp;at Think Tell Junction
Think Tell Junction We are seeking a highly motivated and detail-oriented Event Sales Coordinator to join our dynamic team. In this role, you will play a pivotal part in the planning and execution of various events, ensuring that every aspect runs smoothly and meets the high standards of our company and clients. You will be responsible for collaborating with clients to understand their needs and preferences, guiding them through the sales process while providing excellent customer service&nbsp;
Responsibilities:
<ul>
<li>Develop and manage relationships with clients to understand their event needs.</li>
<li>Create detailed proposals that outline event concepts, budgets, and timelines.</li>
<li>Coordinate event logistics, including venue selection, catering, and audio-visual needs.</li>
<li>Negotiate contracts with vendors and suppliers to ensure optimal pricing and services.</li>
<li>Conduct site visits and assist with on-site event management during execution.</li>
<li>Track event budgets and provide cost summaries for each project to clients.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.</li>
<li>Proven experience in event planning, sales, or a related role.</li>
<li>Strong negotiation skills and ability to manage vendor relationships effectively.</li>
<li>Excellent organizational skills and attention to detail to manage multiple events concurrently.</li>
<li>Exceptional verbal and written communication skills.</li>
<li>Proficiency in event management software and Microsoft Office Suite.</li>
</ul>
Benefits:
<ul>
<li>Competitive hourly wage: $19 - $23 per hour.</li>
<li>Opportunities for career development and growth.</li>
<li>Comprehensive benefits package, including health insurance and retirement plans.</li>
<li>A flexible work environment that supports a healthy work-life balance.</li>
</ul>
By joining Think Tell Junction, you will immerse yourself in a collaborative environment where your ideas are valued and your creativity is cultivated. In addition to exciting projects and career development opportunities, we offer competitive benefits and a flexible work environment that promotes a healthy work-life balance.
Schedule: Monday to Friday Work Location: In person at our office in New Orleans, LA.
Ready to be the friendly face that welcomes everyone to our office? Apply today to join the Think Tell Junction team!

Event Sales Coordinator

<h3>Job Description</h3>
Job Description
We are looking for a skilled Event Coordinator to join our client's team on a long-term contract basis in Westerville, Ohio. This role involves planning and managing logistics for various events while ensuring seamless execution and collaboration across teams. If you have a passion for organization, communication, and delivering exceptional results, we encourage you to apply.
 
Responsibilities:
• Coordinate event logistics, including scheduling, materials handling, and supplier communication to ensure timely delivery.
• Develop and manage budgets for events, ensuring all financial aspects align with project goals.
• Collaborate with sales, marketing, and operations teams to align event objectives with company strategies.
• Prepare and present reports on event performance, utilizing tools like Microsoft Excel and CRM systems.
• Conduct thorough research to identify vendors, venues, and resources that meet event requirements.
• Utilize project management tools to plan, execute, and monitor event timelines and deliverables.
• Handle shipping functions for event materials, ensuring accuracy and compliance with logistics processes.
• Organize and lead conference calls with stakeholders to provide updates and address any concerns.
• Ensure all invoicing and financial notes related to events are accurately processed and recorded.
• Maintain proficiency in Microsoft Office Suites, including Word, PowerPoint, and Excel, to support event documentation and presentations.
• Proven experience in event coordination, logistics, or a related field. • Strong proficiency in Microsoft Office Suites, including Excel, Word, and PowerPoint. • Excellent communication and collaboration skills to work effectively across teams and with suppliers. • Knowledge of CRM systems and Oracle for event planning and reporting. • Ability to manage budgets and handle financial processes with accuracy. • Strong organizational skills and time management to ensure deadlines are met. • Familiarity with project management tools and techniques. • Ability to conduct research and analyze data to support event decisions.

<h3>Job Description</h3>
Job Description
Job Title: Event Coordinator Company: Style Netbox Location: Orlando, FL Salary: $28 - $30 per hour Schedule: Monday to Friday, 8-hour shifts Job Type: Full-Time
About Us: At Style Netbox, we believe that every brand is a canvas waiting to be transformed into a masterpiece. We’re not just a marketing agency; we’re your creative partners on a journey to redefine your brand’s potential. With a fusion of artistry and strategy, we weave stories that captivate, designs that inspire, and strategies that propel your business forward.
Job Description: An Event Coordinator is responsible for planning, organizing, and executing events from concept to completion. This role ensures that every event aligns with the client’s vision and our brand’s creativity. The Event Coordinator serves as the liaison between vendors, clients, and our creative team to deliver memorable and impactful experiences.
Responsibilities:
<ul>
<li>
Plan, coordinate, and execute company and client events (corporate functions, product launches, promotional events, etc.)
</li>
<li>
Communicate with clients to determine event goals and requirements
</li>
<li>
Manage event timelines, budgets, and logistics
</li>
<li>
Coordinate with vendors, venues, and suppliers
</li>
<li>
Supervise on-site event setup and breakdown
</li>
<li>
Ensure event branding aligns with Style Netbox’s standards
</li>
<li>
Handle unexpected situations or changes with professionalism and creativity
</li>
<li>
Prepare post-event evaluations and reports
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience as an Event Coordinator or similar role
</li>
<li>
Strong organizational and multitasking skills
</li>
<li>
Excellent communication and negotiation abilities
</li>
<li>
Attention to detail and problem-solving mindset
</li>
<li>
Ability to manage budgets and work within time constraints
</li>
<li>
Proficiency in Microsoft Office and event management tools
</li>
<li>
Degree in Event Management, Hospitality, Marketing, or related field preferred
</li>
</ul>
Benefits:
<ul>
<li>
Competitive hourly pay ($28 - $30)
</li>
<li>
Opportunities for professional growth and career development
</li>
<li>
Dynamic and creative work environment
</li>
<li>
Collaborative and supportive team culture
</li>
<li>
Paid time off and holidays
</li>
<li>
Access to training and development programs
</li>
</ul>
Join Style Netbox and help us bring unforgettable events to life while shaping bold, creative brand experiences.

<h3>Job Description</h3>
Job Description
JOB OVERVIEW:
The Event Marketing Coordinator will play a key role in supporting both our events and marketing initiatives. This position is responsible for booking and servicing small events across our dining outlets and banquet spaces, ensuring exceptional guest experiences from planning through execution.
In addition, this role will actively support the marketing department with a variety of projects, including assisting with content creation and photo/video shoots, engaging with our social media community, monitoring and responding to online reviews, and handling administrative tasks that contribute to the success of the marketing team.
This is a dynamic, hands-on position ideal for a detail-oriented professional with a passion for events, hospitality, and marketing. 
WHAT WE OFFER:
<ul>
<li>Salary: $23.00 - $25.00 per hour</li>
<li>401(k) with company matching</li>
<li>Complimentary employee cafeteria and parking</li>
<li>Exclusive worldwide Hilton employee travel discount program</li>
<li>Opportunity to participate in multi-million view TikTok videos (@hiltonuniversal)</li>
<li>... and more</li>
</ul>
DUTIES AND RESPONSIBILITIES:
Event Coordination &amp; Sales
<ul>
<li>Book, coordinate, and service small-scale events in dining outlets and banquet spaces.</li>
<li>Communicate with clients to confirm event details, timelines, and special requests.</li>
<li>Collaborate with culinary and operations teams to ensure seamless execution.</li>
<li>Prepare event orders and maintain accurate records of bookings.</li>
</ul>
Marketing Support
<ul>
<li>Assist with photo and video content shoots, including scheduling, setup, and coordination.</li>
<li>Support social media efforts by drafting captions, engaging with followers, and tracking engagement.</li>
<li>Monitor and respond to guest reviews across multiple platforms in a timely, professional manner.</li>
<li>Contribute creative ideas to campaigns, promotions, and brand initiatives.</li>
</ul>
Administrative Support
<ul>
<li>Maintain event and marketing calendars.</li>
<li>Provide administrative support such as preparing reports, updating databases, and processing invoices.</li>
<li>Coordinate communication between departments to support marketing initiatives and event execution.</li>
</ul>
Other Responsibilities
<ul>
<li>Stay up to date on hospitality and marketing trends to bring fresh ideas to the team.</li>
<li>Represent the brand with professionalism and enthusiasm at all times.</li>
<li>Perform additional duties as assigned by management.</li>
</ul>
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
Event &amp; Hospitality Skills
<ul>
<li>Strong organizational skills with the ability to manage multiple events and deadlines simultaneously.</li>
<li>Knowledge of event planning processes, including booking, client communication, and on-site coordination.</li>
<li>Ability to deliver outstanding guest service and resolve issues with professionalism.</li>
</ul>
Marketing &amp; Digital Skills
<ul>
<li>Familiarity with social media platforms (Instagram, Facebook, TikTok, LinkedIn) and content best practices.</li>
<li>Basic knowledge of photography and video production support.</li>
<li>Experience with social media engagement tools and scheduling platforms (e.g., Hootsuite, Later, Sprout).</li>
<li>Strong written communication skills for drafting captions, event materials, and professional responses to reviews.</li>
</ul>
Administrative &amp; Technical Skills
<ul>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.</li>
<li>Experience with CRM systems or event booking software (preferred but not required).</li>
<li>Detail-oriented with strong record-keeping and reporting skills.</li>
</ul>
Knowledge &amp; Attributes
<ul>
<li>Understanding of hospitality industry standards and guest expectations.</li>
<li>Awareness of current marketing and social media trends.</li>
<li>Creative thinker with the ability to contribute new ideas for promotions and content.</li>
<li>Flexible team player with a positive attitude and eagerness to learn.</li>
<li>Ability to work independently and manage shifting priorities in a fast-paced environment.</li>
</ul>
QUALIFICATIONS AND REQUIREMENTS
Education:
High school diploma required. College Bachelor’s Degree preferred. 
Experience:
Hospitality or Event Coordination: 1–2 years of experience in event planning, catering sales, restaurant private dining, or hotel banquet operations.
Marketing Support: 1-2 years xperience assisting with social media management, content creation, or digital marketing campaigns.
Customer Service: Background in guest-facing roles such as restaurant, hotel, or customer service that demonstrates strong communication and problem-solving skills.
Administrative Support: Experience handling scheduling, correspondence, and office tasks in a fast-paced environment.
Preferred (but not required): Exposure to hospitality software (event booking platforms, CRM systems) or social media scheduling/analytics tools.
Schedule: The work schedule is based on the demands of the business you must be available days, nights, weekends, and/or holiday availability are required.
Physical, Mental and Environmental &amp; Technical Demands
Fast paced environment, multiple tasks to be handled under time constraint. Must be able to bend, crouch, kneel, and twist in the work area. Must be able to maneuver around property. Must be able to sit, walk and stand for prolonged periods of time. Must be able to operate a computer, telephone, and copier. Must have manual dexterity to operate all office equipment. 
Grooming
All employees must maintain a neat, clean, and well-groomed appearance. Specific uniform guidelines and/ or required articles of clothing will be explained to you as part of the orientation process. 
STANDARD SPECIFICATIONS
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.
A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non-exempt (per the Fair Labor Standards Act) is subject to overtime in accordance with Federal and State Regulations

Event Marketing Coordinator

<h3>Job Description</h3>
Job Description
Saguaro Lake Guest Ranch is looking for an outgoing Events Administrative Assistant to join our team. We are located just 15 min north of Mesa, AZ in a picturesque setting right next to Saguaro Lake. This role will assist with all pre-planning related to our onsite weddings, groups, and general ranch operations. This position is crucial for assisting in pre-event administration, organizing operations, as well as, day-of coordination of projects. You are a detail-oriented event professional with a passion for providing 5-star customer service, are looking for a company that welcomes you like family and will support your professional development!
This role does require weekend availability.
What will you be doing?
<ul>
<li>
Screen and respond to event inquiries, such as Weddings, group retreats, family reunions, day groups etc.
</li>
<li>
Supporting the events manager to make sure that each event has the information, correspondence and resources needed to be successful
</li>
<li>
Daily communication with wedding hosts and group planners to assure all needed information is submitted in time and deadlines are met
</li>
<li>
Help prepare for events as directed by events manager and assist in the execution of such event day of
</li>
<li>
Support the Front Desk and learn all ranch operations to step in when needed and grow within the company
</li>
<li>
Interact with our amazing staff and guests, in a professional and friendly manner, when onsite
</li>
</ul>
Qualifications
<ul>
<li>
3+ years of experience in a customer facing role
</li>
<li>
2+ years of experience in an administrative role
</li>
<li>
1+ year in an event based role preferred
</li>
<li>
Bachelors' degree preferred, but not required
</li>
<li>
Intermediate Google Docs, Sheets &amp; Drive experience
</li>
<li>
Hospitality industry experience preferred but not required
</li>
<li>
Strong attention to detail
</li>
<li>
A "can-do" attitude and team player
</li>
</ul>
What Saguaro Lake Ranch Offers
<ul>
<li>
Beautiful Facility and breathtaking setting
</li>
<li>
Company Sponsored Events (E.g., Annual Team Member Retreat)
</li>
<li>
The Most Amazing Coworkers Around
</li>
<li>
Based on availability access to the Ranch’s activities such as Kayaking, paddle boarding and other lake/river activities
</li>
<li>
Great work/life balance
</li>
<li>
Career Development Pathways
</li>
<li>
Health Benefits, Paid Time Off, 401k
</li>
<li>
Bonus Pay twice a year
</li>
<li>
And much more!
</li>
</ul>
Saguaro Lake Ranch deeply values diversity and what it brings to our communities and our organization. 
Everyone is welcomed here, regardless of how you look, your physical abilities, where you come from, when you were born, what you believe in, how you identify, who you love, how you think, and whether or not you have served.
We seek to create a culture where each person feels heard, supported, and engaged in a positive, empathetic way. 
All your information will be kept confidential according to EEO guidelines.
Company DescriptionWe are a historic guest ranch built in 1930 with a long tradition in showing guests from all over the world a little of the Old West. Sitting on the banks of the Salt River and in the shadows of the Goldfield Mountains, the ranch is located just 40 minutes northeast of Phoenix in the Tonto National Forest. The ranch has been owned by the same family for nearly 75 years. Our 20 cabins have a rustic charm, each with their own bathrooms and yet purposefully lacking televisions or phones. Our main lodge is stunning with a four-sided fireplace in the living room and a real Saguaro cactus skeleton in the center of our dining room where we serve delicious meals made from scratch. Guests take part in a number of activities including horseback riding, hiking, kayaking, swimming in the pool, relaxing on their porch, or playing any number of games on the lawn. We are a small Bed &amp; Breakfast guest lodge along the lower Salt River with a distinct southwestern atmosphere. Along with our bed and breakfast guests, we also welcome corporate meetings, schools, weddings, and private family groups where we can serve all meals during their stay. With 20 guest cabins, we can accommodate up to about 60 guests depending on the dynamics of the group. We offer horseback riding from Oct to May each year. To beat the heat, we offer kayaking, paddle boarding, and tubing in the summer months on the Lower Salt River, and kayaking on Saguaro Lake in the fall / winter and early spring. We encourage all of our employees to enjoy these experiences on their time off and offer employee discounts to do so. Just some of the perks of working at this lovely hidden gem in Mesa, AZ. The Ranch is a truly special place and we are looking for a special person to fill this position! 
<h3>Company Description</h3>
We are a historic guest ranch built in 1930 with a long tradition in showing guests from all over the world a little of the Old West. Sitting on the banks of the Salt River and in the shadows of the Goldfield Mountains, the ranch is located just 40 minutes northeast of Phoenix in the Tonto National Forest. The ranch has been owned by the same family for nearly 75 years.\r\n\r\nOur 20 cabins have a rustic charm, each with their own bathrooms and yet purposefully lacking televisions or phones. Our main lodge is stunning with a four-sided fireplace in the living room and a real Saguaro cactus skeleton in the center of our dining room where we serve delicious meals made from scratch. Guests take part in a number of activities including horseback riding, hiking, kayaking, swimming in the pool, relaxing on their porch, or playing any number of games on the lawn.\r\n\r\nWe are a small Bed &amp; Breakfast guest lodge along the lower Salt River with a distinct southwestern atmosphere. Along with our bed and breakfast guests, we also welcome corporate meetings, schools, weddings, and private family groups where we can serve all meals during their stay. With 20 guest cabins, we can accommodate up to about 60 guests depending on the dynamics of the group.\r\n\r\nWe offer horseback riding from Oct to May each year. To beat the heat, we offer kayaking, paddle boarding, and tubing in the summer months on the Lower Salt River, and kayaking on Saguaro Lake in the fall / winter and early spring. We encourage all of our employees to enjoy these experiences on their time off and offer employee discounts to do so. Just some of the perks of working at this lovely hidden gem in Mesa, AZ. The Ranch is a truly special place and we are looking for a special person to fill this position!

<h3>Job Description</h3>
Job Description
COMPANY DESCRIPTION Charter Research is a highly experienced and quickly growing clinical research company, based in Florida and Illinois, that is looking to add to our team to help us fulfill our mission of discovering future medicines. Our company is privately owned and prides itself on providing exceptional patient experience to our participants, as well as offering agile recruitment strategies to our sponsors. Above all, we are a team, and we are seeking the right team member to add to our foundation in The Villages. POSITION OVERVIEW The Event Coordinator is responsible for planning, executing, and speaking at a wide variety of marketing events with the goals of: 1.) generating a high volume of qualified leads for the site’s Recruitment Team, and 2.) cultivating a positive community image for Charter Research. The Event Coordinator has further responsibility for growing the company’s events in number, frequency, and size. RESPONSIBILITIES
<ol>
<li>Study the clinical trial protocols to determine the target audience of each study and design marketing events to reach these potential study participants.</li>
<li>Plan, execute, and speak at a wide variety of educational and/or entertaining community events.</li>
<li>Ensure all events are appropriately staffed and smoothly operated and that Charter Research is always represented professionally.</li>
<li>Coordinate closely with Marketing and Recruitment Team Members regarding event scheduling, staffing, and logistics to ensure success of events.</li>
<li>Track results of all events – including but not limited to RSVPs (#), actual attendance (#), no-show rate (%), information cards collected (#), information card collection rate (%), prescreens scheduled (#), percent of leads scheduled for prescreen (%), total event cost ($), and cost per scheduled prescreen ($).</li>
<li>Report event results to Marketing Team Lead and CEO, and adjust tactics as necessary to optimize results.</li>
<li>Thoroughly understand the business of Charter Research, the currently enrolling studies, and study participants’ frequently asked questions, and be willing and prepared to speak knowledgably before individuals, small groups, and large audiences.</li>
<li>Develop and implement plans to grow the number of events, frequency of events, and attendance at events.</li>
<li>Support the Recruitment Team in making recruitment calls as part of follow-up after large events.</li>
<li>Support a wide variety of other marketing and recruitment projects and tasks, as requested by the Marketing Team Lead and/or Recruitment Team Lead, and perform additional duties as assigned.</li>
<li>Other duties as assigned. </li>
</ol>
 KNOWLEDGE, SKILLS, AND ABILITIES
<ol>
<li>Strong sense of self-confidence, with excellent public speaking and presentation skills.</li>
<li>Strong ability to communicate clearly and effectively, both verbally and in writing.</li>
<li>Ability to work independently and as a part of a team.</li>
<li>Demonstrated ability to work in a fast-paced environment.</li>
<li>Excellent organizational skills, ability to prioritize, and multi-task.</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li>
</ol>
 QUALIFICATIONS Language
<ol>
<li>Fluent in both English and Spanish. (Required at Winter Park location only.)</li>
</ol>
Education
<ol>
<li>Bachelor’s degree preferred – in Marketing, Communications, English, Psychology, Life Sciences, or a related field.</li>
</ol>
Experience
<ol>
<li>At least three years of relevant work experience.</li>
</ol>
PHYSICAL REQUIREMENTS
<ol>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
<li>Prolonged periods of standing, bending, and reaching.</li>
<li>Must be physically able to move boxes, load and unload event supplies in vehicles, set up portable tents, and lift up to 30 pounds at times.</li>
</ol>
Charter Research provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.

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