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<h3>Job Description</h3>
Job DescriptionDescription:
Mason Wright Senior Living is looking for a friendly, organized, and bilingual (Spanish/English) Receptionist/Administrative Support professional to be the welcoming face of our senior living community.
 
This role is perfect for someone who enjoys helping people, staying busy, and keeping things running smoothly in a warm, fast-paced environment.
 
What You’ll Do
<ul>
<li>Greet and assist residents, families, visitors, and vendors</li>
<li>Answer and direct phone calls</li>
<li>Manage front desk operations and sign-in/sign-out for visitors and residents</li>
<li>Provide administrative support to staff</li>
<li>Sort and distribute mail and packages</li>
<li>Order and organize office supplies</li>
<li>Manage the Front Desk convenience store (stocking, shopping, and cash reconciliation)</li>
<li>Assist with mailings, records, and special projects</li>
</ul>
Requirements:
What We’re Looking For
<ul>
<li>At least 1 year of office or administrative experience</li>
<li>Bilingual in Spanish (required)</li>
<li>Friendly, professional, and dependable</li>
<li>Organized with strong attention to detail</li>
<li>Comfortable using Word and Excel</li>
<li>Reliable transportation for weekly supply runs</li>
</ul>
Education
<ul>
<li>High school diploma or GED required.</li>
</ul>
Join a team that’s been serving Springfield seniors since 1892—and make a real difference every day.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
We are Hiring! 
Job Posting: Administrative Assistant
Location: Rochester, NY
Department: Safety &amp; Security 
Employment Type: Full-Time
Schedule: M-F, 37.5 hours
Salary: $19.00-20.00/hr. 
 
As a regional agency of Catholic Charities of the Diocese of Rochester, Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential, advocate for those in need throughout all stages of life; and work in partnership with faith communities of all denominations and those who are committed to addressing local needs.
If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special!
 
General Description
The Administrative Assistant for Safety &amp; Security Services, under the direction of the Director of Safety &amp; Security Services, provides administrative, operational, and records management support for agency-wide security functions. This position assists with scheduling, communications, documentation, and departmental coordination while maintaining accurate records related to mass notification systems, facility access permissions, key control logs, and security activity tracking. The Administrative Assistant does not issue credentials, keys, or system access, but is responsible for documenting and maintaining the official records of those activities. Effectively supports ongoing and collaborative communication amongst all program staff and is responsible for ensuring a trauma-informed care environment.
 
Essential Duties and Responsibilities
<ul>
<li>Provides administrative support including filing, scanning, correspondence, scheduling, report preparation, and general departmental documentation.</li>
<li>Coordinates department meetings, safety training, and security-related site visits including logistics, calendars, communications, and materials.</li>
<li>Maintains organized electronic filing systems and SharePoint repositories for the Safety &amp; Security Services Department.</li>
<li>Prepares and maintain security-related logs, reports, tracking databases, and documentation files as assigned.</li>
</ul>
Security Systems &amp; Records Documentation
<ul>
<li>Maintains records associated with the agency’s mass alert and notification system, including user status tracking, department enrollment documentation, and administrative change records as provided by authorized system administrators.</li>
<li>Maintains records of access control badge assignments including documentation of issuance, permission level changes, and deactivations entered by authorized personnel.</li>
<li>Maintains and audit key distribution logs to ensure accurate documentation of who issued, received, returned, or replaced keys.</li>
<li>Maintains documentation related to incident reporting, corrective actions, and follow-up record retention.</li>
<li>Supports the secure storage and confidentiality of all safety and security records.</li>
</ul>
Additional Administrative Duties
<ul>
<li>Supports staff onboarding documentation related to credentials and access paperwork processing (without issuing credentials).</li>
<li>Assists with scheduling vendors and service appointments as needed.</li>
<li>Maintains office supply inventory and ordering for the department.</li>
<li>Participates in department and agency meetings and trainings as required.</li>
<li>Maintains the highest level of confidentiality and comply with all safety, privacy, and compliance requirements.</li>
<li>Provides general administrative back-up support to the Safety &amp; Security Services Department as needed.</li>
<li>Performs other duties as assigned.</li>
<li>Participates in relevant Agency meetings and/or trainings </li>
<li>Actively pursues development of professional competencies related to job performance through reading, supervision, in-service training and attendance at conferences and workshops. </li>
<li>Awareness and active support of the Agency's Mission, Vision, Values and Strategic Plan. Including, but not limited to, supporting the Agency's Core Competency initiatives of being Collaborative and Community Focused, Innovative and Entrepreneurial, and Culturally Competent and Diverse.</li>
</ul>
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory directions and perform other related duties as required.
Requirements:
Qualifications
Education:
Associate degree preferred and a minimum of one-year administrative experience. Equivalent combination of education and experience may be considered.
Credentials:
Valid and clean NYS Driver’s License.
Experience:
A minimum one-year administrative support experience required. 
Proficiency with Microsoft Office required. 
Experience with SharePoint preferred. 
Experience handling confidential or compliance-sensitive records preferred. 
Experience in security, facilities, risk management, healthcare, or nonprofit settings is helpful.
 
Top Benefits and Perks:
<ul>
<li>Competitive salary and 403b retirement plan </li>
<li>Generous time off package and work-life balance </li>
<li>Comprehensive benefits package </li>
<li>Supportive and collaborative environment </li>
<li>Opportunities for growth and development </li>
<li>Intrinsic reward of truly making a difference in people's lives </li>
</ul>
Join us and help make a positive impact on our community!
 
***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet

ADMINISTRATIVE ASSISTANT

<h3>Job Description</h3>
Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
 
Location: Bronx, NY (In Person)
Employment Type: Full-time
Salary Range: $50,000 – $60,000 (commensurate with experience)
 
Key Responsibilities
<ul>
<li>Execute daily administrative and office management tasks</li>
<li>Provide administrative support to program leadership</li>
<li>Maintain youth participant files, databases, and program records (electronic and hardcopy)</li>
<li>Produce monthly billing documentation and milestone reporting in compliance with contracts</li>
<li>Ensure quality assurance documentation meets regulatory standards</li>
<li>Maintain organized filing systems and databases</li>
<li>Serve as the primary point of contact for incoming calls and messages</li>
<li>Assist with marketing materials, program forms, and social media support</li>
<li>Support correspondence with partner agencies, including juvenile justice entities</li>
<li>Manage office supplies and inventory</li>
<li>Assist with grant writing and contract compliance</li>
<li>Conduct weekly reviews of database entries and contract performance</li>
</ul>
 
Qualifications
<ul>
<li>Strong administrative and writing skills required</li>
<li>Bachelor’s degree preferred or equivalent administrative experience</li>
<li>Proficiency in Microsoft Word and Excel</li>
<li>Experience with billing, invoicing, and milestone tracking</li>
<li>Experience working with database systems</li>
<li>Highly organized, detail-oriented, and able to multitask under deadlines</li>
<li>Bilingual English/Spanish preferred</li>
<li>Familiarity with community-based programs is a plus</li>
</ul>
 
Additional Details
<ul>
<li>Schedule: Monday–Friday; some evening and occasional weekend hours required</li>
<li>Work Location: Bronx, NY (in person)</li>
<li>Benefits Include:</li>
<li>Health and dental insurance</li>
<li>401(k) with matching</li>
<li>Paid time off</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: SABGC Administrative Assistant
Job Classification: Classified/Non-Instructional 
Reports to: Building Administrator 
Work Schedule: Academic Year Calendar (plus 10 days before school begins and 10 days after school releases)

General Description: 
 
The Administrative Assistant for SABGC supports the day-to-day operations of the school by providing clerical, organizational, and front-office assistance. This role serves as a key point of contact for students, families, and staff, ensuring smooth communication and efficient administrative processes. The Administrative Assistant must be detail-oriented, reliable, and capable of handling multiple responsibilities in a fast-paced school environment.
 
Qualifications: 
<ul>
<li>High school diploma or equivalent; associate’s degree preferred</li>
<li>Previous experience in a school or office setting</li>
<li>Strong computer skills, including proficiency with Microsoft Office and Google Workspace</li>
<li>Excellent verbal and written communication skills</li>
<li>Ability to manage sensitive information with professionalism and confidentiality</li>
<li>Strong organizational skills and attention to detail</li>
</ul>
Primary Responsibilities: 
<ul>
<li>Greet visitors, answer phone calls, and direct inquiries appropriately and professionally</li>
<li>Maintain student attendance records and assist with other data entry</li>
<li>Support school leadership with scheduling, correspondence, and communication</li>
<li>Prepare documents, reports, and memos as needed</li>
<li>Coordinate mailings, supply orders, and general office organization</li>
<li>Provide assistance to students, staff and families</li>
<li>Assist the Building Administrator in daily school operations</li>
<li>Assist the enrollment staff with registration processes</li>
<li>Help manage records and ensure compliance with school procedures and deadlines</li>
<li>School Activities:</li>
<li>Provide administrative support for school events, parent meetings, and student programming</li>
<li>Participate in school committees or support teams as requested</li>
<li>Attend Open Houses, Professional Development and any before or after school activities as needed or required</li>
<li>Must demonstrate foundational professionalism, including consistent attendance, punctuality, adherence to school policies and procedures, and strong employability skills. These are considered essential, non-negotiable expectations of the role.</li>
</ul>
Requirements:

<h3>Job Description</h3>
Role: Administrative Assistant (IT / Procurement Support) – 12 Month Contract
Location: Onsite - Enterprise Banking Client
Pay: $25/hour (W2)
Contract: 12 months + extension
Schedule: Monday-Friday, 5 days onsite (40 hours)
 
About the Role
 
We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently.
 
This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams.
 
Key Responsibilities
<ul>
<li>Process hardware and equipment requests using ServiceNow</li>
<li>Create, update, and track tickets and requests within ServiceNow</li>
<li>Purchase laptops, desktops, monitors, and other IT equipment through approved vendors</li>
<li>Create and track purchase orders (POs)</li>
<li>Coordinate with IT technicians to schedule device deployments and replacements</li>
<li>Communicate with employees regarding request status and delivery timelines</li>
<li>Track inventory of IT equipment and accessories</li>
<li>Maintain accurate documentation and records of assets and assignments</li>
<li>Provide general administrative and operational support to the team</li>
</ul>
 
Required Qualifications
<ul>
<li>Experience in an administrative assistant, office coordinator, or similar role</li>
<li>Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.)</li>
<li>Strong organizational and time-management skills</li>
<li>Comfortable using Outlook, Excel, and other office productivity tools</li>
<li>Strong communication skills and a professional demeanor - positivity is key in the team!</li>
<li>Ability to work onsite 5 days per week in an enterprise environment</li>
</ul>
 
Nice to Have
<ul>
<li>Experience supporting IT, procurement, or asset management teams</li>
<li>Familiarity with purchase orders, invoicing, or vendor coordination</li>
<li>Experience working in a banking or highly regulated environment</li>
</ul>
 
Why This Role?
<ul>
<li>Long-term 12-month contract stability</li>
<li>Experience supporting a large enterprise banking organization</li>
<li>Strong resume-building experience in IT operations and corporate processes</li>
</ul>

<h3>Job Description</h3>
Long-term contract to direct hire role in Medford, OR
 
Job Responsibilities:
<ul>
<li>Assisting site management staff with numerous clerical duties</li>
<li>Support the coordination for events (secure meeting location, hotel contracts, arrange for catering)</li>
<li>Organizing site office, setting up binders and folders</li>
<li>Answer questions on departmental services and functions</li>
<li>Help staff with booking travel, schedule coordination, and expenses</li>
<li>Maintain physical and electronic files or other organizational system</li>
<li>Document Control responsibilities including: Duplicate, bind, and distribute documents as required</li>
<li>Support completion of HR tasks when needed</li>
<li>Assist with hiring by providing orientation support and submitting onboarding tickets.</li>
<li>Assist with other duties as assigned</li>
</ul>
Qualifications:
<ul>
<li>Experience with the use of Microsoft Office (Primarily Word and Excel)</li>
<li>Must be customer service oriented with excellent communication skills</li>
<li>Exhibits integrity &amp; ethical behavior in all things; understands company ethics policy of knowing and acting within policies and practices</li>
<li>Excellent organizational and time-management skills</li>
<li>Regular and reliable attendance</li>
<li>Strong interpersonal, written, and verbal communication skills.</li>
<li>Must be a self-starter and highly motivated with the desire to do what it takes to get the job done</li>
<li>Must be detail oriented and able to multi-task and prioritize in a fast-paced environment.</li>
</ul>
 
*GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.
 
JOB-10045707

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Employee discounts</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul>
Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities 
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications 
<ul>
<li>High school diploma/GED required, Associates degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

<h3>Job Description</h3>
Job Title: Administrative Assistant
Location: Lexington, Massachusetts 02421 United States
Shift: 7:30 am - 5pm

<ul>
<li>EPIC experience required</li>
<li>Front desk and customer service experience required</li>
<li>Administrative skills, including data entry, filing, scheduling, and record management</li>
<li>Ability to handle multi-line phone systems; previous call center experience preferred</li>
<li>Strong organizational skills with attention to detail</li>
<li>Ability to multitask in a fast-paced environment</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Job Description
As an Administrative Assistant, you will be responsible for managing front desk operations, assisting IT and HR teams, and providing comprehensive administrative support across various departments. This role involves visitor management, scheduling, inventory coordination, and event support.
Responsibilities
<ul>
<li>Greet and check in all visitors, clients, and staff using the SINE system.</li>
<li>Prepare visitor badges and notify hosts via Teams upon visitor arrival.</li>
<li>Maintain a clean and welcoming reception area.</li>
<li>Assist IT team with creating IT user tickets and perform Netsuite data entry.</li>
<li>Serve as the point of contact for ad-hoc HR tasks due to time zone differences.</li>
<li>Assist with payroll, onboarding, and answer general benefits questions.</li>
<li>Answer and route incoming calls using Teams and the company phone system.</li>
<li>Manage meeting room reservations and assist with scheduling conflicts.</li>
<li>Prepare internal email announcements and coordinate monthly fridge cleaning.</li>
<li>Receive, sort, and distribute mail and packages.</li>
<li>Manage scheduling for the company apartment and company vehicle.</li>
<li>Maintain inventory and supplies within budget and order food and beverages.</li>
<li>Coordinate food orders for company events and ensure dietary restrictions are collected.</li>
<li>Support setup and cleanup during events, including washing dishes.</li>
<li>Maintain badge sticker inventory and support onsite teams with ad-hoc requests.</li>
</ul>
Essential Skills
<ul>
<li>5+ years of administration experience, such as office management or front desk roles.</li>
<li>2-3 years of HR experience, which can include basic HR tasks.</li>
<li>Proficiency in Microsoft Office, including basic Excel and Outlook.</li>
<li>Excellent customer service and communication skills.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Any payroll experience is a plus.</li>
<li>ERP experience is advantageous, especially with systems like Netsuite.</li>
<li>Professional demeanor as the representative of the company.</li>
<li>Spanish communication skills are preferred but not required.</li>
</ul>
Work Environment
This role is based at the US headquarters of a medical device contract manufacturer, with a clean room type setting attached to a research and development site. The office is quiet and friendly, with about 45 onsite employees and frequent visitors from Australia. This is a temporary position until the end of March, covering a leave of absence. The work schedule is a 4-10 arrangement from Monday to Thursday, with flexible hours as long as core hours of 8-5 are maintained. The position involves sitting in a cubicle outside the director of finance's office and greeting visitors at the front desk.
Job Type &amp; Location
This is a Contract position based out of Irvine, CA.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Irvine,CA.
Application Deadline
This position is anticipated to close on Jan 22, 2026.

About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Purpose:
 
The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to <a href="mailto:employment2@cti-intl.com" target="_blank">employment2@cti-intl.com</a>
 
Duties and Responsibilities:
· Operate Alert’s switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail.
· Manage the reception area to ensure effective telephone and mail communications.
· Open and distribute mail.
· Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival.
· Keep a record of staff and visitors signing in and out of building in the Visitors Book.
· Monitor and ensure that the reception area is kept tidy and projects a business-like image.
· Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary.
· Email or upload customer sales invoices and other communication as needed.
· Organize and coordinate meetings for COO, HR Director, and CFO as requested.
· Report telephone equipment and line faults to IT manager.
· Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly.
· Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed.
 
*Please email resumes to <a href="mailto:employment2@cti-intl.com" target="_blank">employment2@cti-intl.com</a>
 
Skills:
· Must be reliable, punctual, and organized.
· Must have pleasant phone manner.
· Must have familiarity with MS Word and Outlook.
 
Qualifications:
Education - High School Diploma or Equivalent
Administrative Office Experience/Receptionist Experience: 2 Years (Required)
<ul>
<li>Microsoft Office: 2 Years (Required)</li>
</ul>
 
Pay Range:
$40,000—$55,000 USD
 
 
*Please email resumes to <a href="mailto:employment2@cti-intl.com" target="_blank">employment2@cti-intl.com</a>

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