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<h3>Job Description</h3>
Position: Administrative Assistant
Locations: Cambridge, MA | Boston, MA | Needham, MA
Duration: 3 months (potential extension)
Departments: Urgent Care, Adult primary care, Neurology, Urology, and many more.
 
In This Role, You Will:
<ul>
<li>Support department leadership with administrative tasks.</li>
<li>Greet and assist patients/visitors; manage calls and inquiries.</li>
<li>Schedule appointments, update medical records, and process co-pays.</li>
<li>Coordinate with staff and manage physician calendars.</li>
<li>Epic is highly desired.</li>
</ul>
 
What You Bring:
<ul>
<li>2 years of administrative (healthcare preferred).</li>
<li>Strong communication and multitasking skills.</li>
<li>Professionalism and attention to detail.</li>
<li>Proficiency in Microsoft Office and scheduling systems.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Administrative &amp; Operations Support
Are you an organized, detail-driven professional who thrives in fast-paced, high-impact environments? Do you enjoy being the person who keeps complex operations running smoothly behind the scenes?
 
This role offers a unique opportunity to support a major redevelopment project at Newark Liberty International Airport, contributing directly to one of the most significant airport redevelopment efforts in the country. Reporting to the Executive Advisor, you’ll serve as a critical operational partner to senior leaders and project teams—ensuring people, processes, and facilities stay aligned and on track.
 
What You’ll Do (Your Impact)
As a key member of the Redevelopment support team, you’ll play a hands-on role in keeping day-to-day operations running seamlessly:
 
<ul>
<li> Process travel documentation, procurement card expenses, purchase requisitions, vendor payments, and expense reports using SAP and related systems</li>
<li> Support timekeeping activities (and serve as backup timekeeper), onboarding, personnel administration, parking and proxy card tracking, and business card ordering</li>
<li> Assist with purchase orders and change orders in AVM and help manage vendor setup and payment workflows</li>
<li> Monitor office facilities in several buildings, coordinating with maintenance, contractors, and janitorial services to quickly resolve issues</li>
<li> Assist with badge renewals, ensuring required documentation is complete and properly filed</li>
<li> Support special projects and ad-hoc initiatives for senior leadership and the Redevelopment team as needs arise</li>
</ul>
 
What You Bring
We’re looking for someone who is dependable, proactive, energetic and comfortable working in a confidential, deadline-driven environment.
 
Required Qualifications
<ul>
<li>1 year of timekeeping experience (PeopleSoft strongly preferred)</li>
<li>At least 3 years of experience using SAP or comparable financial/accounting systems</li>
<li>Willingness to sign a Non-Disclosure Agreement due to the sensitive nature of the work</li>
</ul>
 
The Ideal Candidate Will Also Have
<ul>
<li>The ability to work independently, juggle multiple priorities, and meet tight deadlines under pressure</li>
<li>Familiarity with government or large public-sector organizational structures and processes</li>
<li>Strong interpersonal, written, and verbal communication skills</li>
<li>Proficiency in Microsoft Word, Excel, and PowerPoint</li>
</ul>
 
Why This Role Matters
This isn’t just an administrative position—it’s a chance to be part of a high-visibility redevelopment initiative where your organizational skills directly support major infrastructure progress. If you enjoy being trusted with responsibility, thrive on structure, and take pride in keeping complex operations moving forward, this role offers both challenge and purpose.

<h3>Job Description</h3>
Job Description
 
????️ Now Hiring: Administrative Assistant
???? Cincinnati, OH | Full-Time | Monday–Friday Join one of Cincinnati’s Top Employers of 2025, as recognized by the Cincinnati Enquirer!
???? Why Uptown Properties
At Uptown Properties, we’re committed to excellence in resident service, operational accuracy, and team collaboration. Recently recognized by the Cincinnati Enquirer as one of Cincinnati’s Top Employers of 2025, we’re proud to offer an environment where your skills are valued, your ideas are heard, and your growth is supported.
???? About the Role
We’re seeking an Administrative Assistant to support our property management team through efficient lease processing, accounting and insurance administration, and ongoing quality assurance. This role is ideal for someone who is detail-oriented, organized, and motivated by delivering accurate, timely work that keeps our properties running smoothly.
???? What You’ll DoLease Agreement Processing (Primary Focus)
<ul>
<li>
Process daily applications in accordance with Uptown Rental Properties procedures
</li>
<li>
Draft and send documents requiring signature (leases, renewals, and related forms)
</li>
<li>
Send Post Move-In Condition Forms to capture resident feedback
</li>
<li>
Maintain accuracy and compliance throughout all stages of the lease cycle
</li>
</ul>
Administration Support
<ul>
<li>
Assist Property Managers with small balance delinquencies and escalations
</li>
<li>
Enter invoices into property management software for review and approval
</li>
<li>
Manage resident insurance compliance and escalate when needed
</li>
<li>
Notify residents of pending financial or insurance-related actions
</li>
<li>
Process utility (energy) bills requiring transfer to specific residents
</li>
<li>
Provide general administrative support including shared inbox management, spreadsheet updates, and resident notifications
</li>
</ul>
Quality Assurance
<ul>
<li>
Conduct regular documentation audits for assigned assets (applications, renewals, insurance, rent rolls, etc.)
</li>
<li>
Generate asset reports for Property Managers to support informed decision-making
</li>
<li>
Uphold data accuracy and integrity within the property management software
</li>
</ul>
Additional Duties
Ten percent of time is reserved for ancillary tasks, interruptions, and unplanned events.
✅ What You’ll Need
<ul>
<li>
High school diploma or equivalent (Bachelor’s degree preferred)
</li>
<li>
Experience in an administrative role
</li>
<li>
Strong organizational skills with the ability to prioritize, multitask, and meet deadlines
</li>
<li>
Ability to work independently, take initiative, and complete projects with minimal supervision
</li>
<li>
Experience supporting compliance with policies, procedures, and industry standards
</li>
<li>
Strong audit skills with the ability to identify discrepancies and implement corrective measures
</li>
<li>
High level of accuracy and thoroughness in document review and data handling
</li>
<li>
Experience collaborating with multi-disciplinary teams
</li>
</ul>
???? Pay &amp; Perks
<ul>
<li>
Paid training and opportunities for growth
</li>
<li>
PTO, sick days, and paid holidays
</li>
<li>
Medical, dental, vision, disability, and life insurance
</li>
<li>
401(k) with company match + profit sharing
</li>
<li>
Free parking
</li>
<li>
Employee appreciation events and company-sponsored sports teams
</li>
</ul>
???? Ready to Join the Team?
Be a driving force behind the accuracy, efficiency, and resident satisfaction that Uptown is known for. Join a team that values your detail-oriented mindset and supports your long-term development — all at an organization recognized as one of Cincinnati’s Top Employers of 2025.
???? Apply today to grow your career with one of the city’s most respected workplaces!

<h3>Job Description</h3>
Administrative Assistant 
9 Months 
Phoenix, AZ 85012 Onsite/hybrid 
This position has potential of going hybrid after training.
 
Administrative Assistant job duties 
• Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records.
• Operators also handle emergency calls, monitor alarms, and may perform other duties like managing paging systems, sorting mail, and providing basic customer service. The specific duties of a switchboard operator can vary depending on the organization and often blend with receptionist functions.
• Responsibilities include locating specialized doctors near the claimant's location to complete exams requested by the Disability Evaluator. Scheduling consultative examinations (CE) including follow-up phone calls to claimants. Print CE, assemble the packet to be mailed out to claimant, send CE paperwork through fax if necessary to doctors.
• Responds to inquiries from claimants, vendors, and other sources regarding status of claim or for transportation assistance such as mailing out bus passes to claimants. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant's attorneys to answer basic status questions.
• Contacts claimants, attorney representatives, medical sources and other sources as directed by the supervisor to assist claim adjudicators.
• Ensures daily assignments are disseminated and completed using a tracking system.
• Conduct case development activities which require analysis and judgment
 
Required Skills 
Customer Service internal/external
Scheduling/ front desk experience
Computer skills
 
Preferred Skills 
Bilingual
 
Education: High School

<h3>Job Description</h3>
Job Description
Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset &amp; Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred.
Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $22/hour
Position Description:
Job Summary &amp; Responsibilities: • Provide administrative support to various advisors &amp; account managers in a dynamic team environment and provide backup team support as needed. • Maintain and coordinate detailed calendars including internal &amp; external meetings and conference calls, prioritizing meeting requests and related logistics. • Coordinates logistics for client calls &amp; advisor meetings that include scheduling, teleconference rooms and calendar conflicts on an ongoing basis. • Coordinate travel arrangements and processes expense reports in a timely manner. • Handle highly confidential and sensitive client information with the utmost discretion. • Prepares and distributes department correspondence, memos, letters, reports or other documents as requested. • Interacts with high level business leaders in a professional and effective manner. • Organizes and ships materials to clients. Responds and follows up on client requests. • Supports the onboarding and integration of new hires on team as well as new client accounts, including performing the relevant data entry processes • Maintains understanding of firm policies and handles certain issues independently. • Responsible for participation in ad-hoc and general administrative duties including but not limited to copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing. Skills &amp; Qualifications: • Experience supporting high level executives and/or financial advisors in complex environment, preferably in financial services, private sector or government. • Ability to exercise good judgment and discretion in dealing with confidential material or handling of highly sensitive information. • Requires excellent interpersonal and communication skills, both written &amp; verbal. Ability to display a consistent, professional degree of communication. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. • Ideal candidate has at least 5+ years of experience.
Education High School Diploma Required, Bachelor's Degree Preferred
“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”
Company DescriptionWe are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference. 
<h3>Company Description</h3>
We are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, providing access to an incredible breadth and depth of opportunities where you can grow your career and make a meaningful difference.

<h3>Job Description</h3>
Job Description
Job Overview
We are seeking an Administrative Assistant for a Commercial Property Management Company in Naples, FL, who can efficiently facilitate the operations of the assigned department, using initiative, strong organizational skills, and clear communication to deliver results.
To succeed in this role, you must be a strategic thinker with outstanding writing, verbal communication and organizational skills who can adapt to and thrive in a dynamic startup environment.
Daily Duties
Maintains filing systems as assigned
Responds to and resolves administrative inquiries and questions
Maintains office supplies
Assists Property Manager and General Manager as directed
Maintenance requests
Organize keys
Update lease files/ digital lease files
Update contact lists with Constant Contact
Researching information in lease documents
Assist with insurance audits
Walking property &amp; taking pictures for any violations
Performs other related duties as assigned
Backup front desk
Qualifications
Excellent verbal and written communication skills
Superb interpersonal and customer service aptitude
Proficient in Microsoft Excel and Word
Exceptional organizational ability, with strong attention to detail
Clear understanding of office procedures and systems such as recordkeeping and filing
Ability to work independently
Some experience in administration preferred
Type: Full-time ( 40 hrs/wk)
Pay: $19.00 - $21.00 per hour
Benefits:
Paid time off
Paid holidays
Paid sick days
Professional development assistance
Free Gym Membership to Naples Family Fitness
Schedule:
Mon – Fri. 8:00 am – 4:30 pm
Experience:
Administrative: 1 year (Preferred)
Work Location: In person 2343 Vanderbilt Beach Rd #624 Naples, Fl 34109
Job Type: Full-time
Pay: $19.00 - $21.00&nbsp;per hour
Expected hours: 40 per week

<h3>Job Description</h3>
Job Description
Administrative Assistant 
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties include answering incoming calls, scheduling in-coming appointments, data entry, supporting the sales team and assisting in daily office needs. This is a full-time position regularly scheduled for 40 hours per week Monday -Friday. Some scheduling flexibility would be considered.
The ideal candidate has excellent communication and multi-tasking skills, ability to learn basic computer programs, customer service experience, professionalism, a positive attitude, and strong work ethic. Must have general geographic knowledge of the location of towns in Northern VA in order to appropriately route appointments.
Company DescriptionBuilders Fence Company is the premier provider of fence and deck solutions in Northern Virginia and Montgomery County, Maryland 
<h3>Company Description</h3>
Builders Fence Company is the premier provider of fence and deck solutions in Northern Virginia and Montgomery County, Maryland

<h3>Job Description</h3>
Job Description
About the Wellness Pet Company
The Wellness Pet Company crafts and produces premium natural pet food, treats, and dental chews. We believe that natural, premium nutrition focused on proven health outcomes is the foundation of creating a mutual wellbeing for pets and their families. As a community of people, Wellies are positively obsessed about how to win for pets and their parents. We believe in the difference we make every single day, and we know that when we work collaboratively, Wellies are unstoppable -- Not only in providing the best nutrition to pets, but in building a better tomorrow for pets, their parents, and the world.
What You’ll Accomplish
Our Administrative Assistant will be responsible for providing comprehensive administrative support for members of our Executive Leadership Team including the SVP of Sales, Chief Marketing Officer, Chief Supply Chain Officer and others while providing back up to our Sr. Executive Assistant and reception. This person will also handle administrative tasks for each function. This position is based out of our Burlington office five days a week and will report directly to the Chief People Officer.
Core Responsibilities
<ul>
<li>Calendar management</li>
<li>Corporate credit card management</li>
<li>Travel planning</li>
<li>Trade show coordination/logistics</li>
<li>Program and event planning and execution – Marketing recognition programs, learning event coordination, sales meetings and marketing meetings.</li>
<li>Marketing operations and logistic support- coupon fulfillment, project support, onboarding new hires, survey management</li>
<li>Marketing creative &amp; cultural contributions – team events, “vibe curator”, swag and style steward</li>
<li>Manage purchase orders, invoice receipt and submittals, and expense reports</li>
<li>Updating basic sales reports and weekly sales communication</li>
<li>Managing the sales sample process</li>
<li>Create and edit presentation PowerPoint decks</li>
<li>Assist with employee engagement activities</li>
<li>Respond to inquiries from both internal and external parties in a timely fashion</li>
<li>Maintain confidentiality of information</li>
<li>Represent Wellness Pet and the Executive Leadership Team professionally</li>
</ul>
Who We’re Looking For
Team Wellie is a group of people who are truly obsessed with all the best ways about winning for the consumer and the pets they love. And so, we are seeking an individual who:
<ul>
<li>Always starts with the consumer</li>
<li>Is dedicated to doing it right the first time</li>
<li>Brings their best every day</li>
<li>Has an “all-in” mindset</li>
<li>Embraces the hard things and does them right away</li>
<li>Owns their outcomes</li>
<li>Gives back to their community</li>
</ul>
For this specific role, we are seeking an enthusiastic and committed administrative professional to join our team. This position requires great time management, a high level of attention to detail, a polished personal presentation, and proven follow-through. In addition, you will need:
<ul>
<li>A minimum of an associate’s degree</li>
</ul>
<ul>
<li>A minimum of five years of experience in an executive administrative support role</li>
</ul>
<ul>
<li>Strong written communication skills – able to draft and edit communications</li>
<li>Microsoft Outlook power user- can manage multiple calendars and inboxes</li>
</ul>
<ul>
<li>Strong Microsoft PowerPoint and Excel skills – can create and edit slides and spreadsheets</li>
</ul>
<ul>
<li>Experience with Microsoft Teams or a similar messaging and file management platform</li>
</ul>
<ul>
<li>Experience with Concur or similar expense management software</li>
</ul>
<ul>
<li>A proven ability to hold confidentiality</li>
<li>The ability to organize and prioritize information and tasks</li>
</ul>
<ul>
<li>Adeptness at managing changing priorities and communicating on the fly</li>
</ul>
<ul>
<li>A positive attitude and a proactive approach</li>
</ul>
<ul>
<li>Grace and presence</li>
</ul>
<ul>
<li>A consummate team player mindset</li>
</ul>
Why Work for Wellness Pet
We care about the wellbeing of our people, their families, and their pets. So, we treat every Wellie to a comprehensive benefits package full of extras to support their health, pets, passions, and professional development. More information about our benefits can be found on our website. The Wellness Pet Company is proud to be an equal opportunity workplace. We celebrate diversity and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
#LI-RD1

<h3>Job Description</h3>
Job Description
We are AdvisaCare, and we’re more than a just a Home Care Agency. We are a group of people who invest daily in our patients and their care. We accomplish this by having a blend of integrated services designed to maximize the health, happiness, and independence of our clients. We strive to learn and grow from our clients and to provide a caring, passionate, and proven healthcare.
We are "GROWING" fast and our top-flight care team needs your help! As an Administrative Assistant your work will have a real - world impact with a unique opportunity to make a difference each and every day.
We are looking for a team player, reliable, patient, organized and a bubbly candidate for this position:). If this describes you please fill out an application!
*** Great Opportunity for the Right Candidate with excellent performance and reflects continued growth! ** 
**Full Time Monday-Friday 8:00am-5:00pm**
Requirements
-High School Graduate or GED
-Ability to pass a drug screen (Including THC)/clear background
-Administrate background required
-Insurance verification experience prefered
-Scheduling/Recruiting experience prefered
-Work in a team responsibly and independently
-Good communication skills
What you’ll be doing as Administrative Assistant:
<ul>
<li>Answer and triage calls from caregivers, clients and prospects</li>
<li>Various office duties such as maintaining client appointment schedules, answering phone calls and e-mails in a timely fashion, and filing</li>
<li>Assist with all aspects of administrative duties</li>
<li>Assist with employee recruiting, interviewing, and retention</li>
<li>Handling of Waiver Documents</li>
<li>Client Billing utilizing WellSky/ClearCare programs</li>
<li>Assisting with Payroll</li>
</ul>
Benefits
<ul>
<li>401K Retirement Plan</li>
<li>Medical benefits (Full time)</li>
<li>Ability to earn PTO</li>
<li>Excellent Pay / Weekly paychecks</li>
<li>Employee Appreciation program</li>
<li>Rewarding Work Environment</li>
<li>Paid General Orientation</li>
<li>24/7 staffing support</li>
</ul>

<h3>Job Description</h3>
Job Description: 
The Administrative &amp; Finance Coordinator is responsible for a wide range of operational, financial, and employee engagement tasks. This role supports finance operations, inventory coordination, vendor management, employee events, and general office administration. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.
Key Responsibilities: 
<ul>
<li>Finance &amp; Accounting Support </li>
<li>Match shipping documents to ACH wire transfers and maintain receivables. Prepare and log deposits; coordinate with Shared Services for journal entries. Reconcile PCard and travel expenses monthly. </li>
<li>Invoice vendors for material sales and match reimbursements to payments. </li>
<li>Maintain files for plant and reimbursement shippers. </li>
<li>Complete monthly Standard Hours Report and distribute to finance leadership. Procurement &amp; Inventory </li>
<li>Create and manage annual purchase orders for vendor accounts. </li>
<li>Assist with physical inventory preparation, including supplies, food orders, and logistics. </li>
<li>Coordinate with IT, payroll, and facilities for inventory setup. Badge &amp; Access System Management </li>
<li>Order badge supplies and maintain system accuracy. </li>
<li>Create badges for new hires and conduct quarterly audits. </li>
<li>Collaborate with building services and security personnel. </li>
<li>Office &amp; Staff Support Maintain calendars for staff visits and meetings. </li>
<li>Reserve and set up conference rooms and offsite events. </li>
<li>Order food, office supplies, birthday cakes, and wind chimes for staff. </li>
<li>Organize and support employee meetings and celebrations. Employee Engagement &amp; Events </li>
<li>Plan and execute large-scale meals for Memorial Day, Thanksgiving, and Christmas. </li>
<li>Coordinate with DEI team for events and decorations. </li>
<li>Manage employee giveaways and seasonal treats (e.g., popsicles during hot weather). </li>
<li>Organize Santa events, including crafts, food, and décor. Facilities &amp; Vendor Coordination </li>
<li>Liaise with vendors for cleaning, maintenance, and catering services. </li>
<li>Maintain drink closets, badge rooms, and lost &amp; found. </li>
<li>File work orders and ensure cleanliness of shared spaces</li>
</ul>
Miscellaneous Duties:
<ul>
<li>Sort and distribute mail. </li>
<li>Set up guest Wi-Fi access. </li>
<li>Support strike planning logistics. </li>
<li>Assist with high-end visitor tours and hospitality. </li>
<li>Respond to power outages and seasonal wildlife management</li>
</ul>
Skills &amp; Qualifications: 
<ul>
<li>Accounting Background</li>
<li>Excel, MS teams</li>
<li>Strong Professionalism</li>
<li>Strong organizational and multitasking abilities. </li>
<li>Experience in finance operations and vendor management. </li>
<li>Proficiency in Microsoft Office and internal systems. </li>
<li>Excellent communication and interpersonal skills. </li>
<li>Ability to coordinate large-scale events and manage logistics</li>
</ul>
 
Must Have Skills:
<ul>
<li>Accounting Background</li>
<li>Excel, MS teams</li>
<li>Strong Professionalism</li>
<li>Strong organizational and multitasking abilities. </li>
<li>Experience in finance operations and vendor management. </li>
<li>Proficiency in Microsoft Office and internal systems. </li>
<li>Excellent communication and interpersonal skills. </li>
<li>Ability to coordinate large-scale events and manage logistics</li>
</ul>

77,753 administrative assistant Jobs