Job Description
Job Description
Administrative Assistant – West Pak Avocado
Who We Are
At West Pak, being a family-owned and operated company means, among other things, respect, integrity, support, and commitment to excellence. Our dedication starts with how we respect the land and the people who work it, and carries over into how we conduct all business. This same thoughtful care goes into how we handle our precious cargo. Our avocados are harvested at exactly the right time, packed to perfection, and delivered fresh for enjoyment worldwide.
Primary Duties & Responsibilities
- Ensure the creation and control of all food safety-related documents.
- Provide administrative support for safety tailgate topics to DC supervisors/managers.
- Evaluate and report weekly inventory levels on all materials.
- Coordinate with HR to schedule new hire orientations and events.
- Assist with the onboarding process and ensure accuracy in documenting new-hire paperwork.
- Assist in ensuring PPE (Personal Protective Equipment) compliance is communicated and enforced throughout the facility.
- Lead Daily/Weekly/Monthly inspections of facility safety tasks.
- Coordinate with supervisors/managers to provide support for internal or external audits.
- Assist the DC manager in controlling all facility safety-related documentation.
- Assist with third-party storage facilities.
- Send end-of-month reports for designated third-party facilities on time.
- Report daily end-of-day inventory reports to the supply chain from third-party facilities.
- Coding weekly invoices to the appropriate accounts
- Assist with the purchasing of office supplies and warehouse materials
- Handling office duties, answering the phone, routing calls, and responding to emails
- Greet visitors
- Answering questions and finding information for vendors and employees
- Assisting with employee events
Education & Experience
- High School Diploma or equivalent. AA Degree a plus
- 1 – 3 years of administrative support experience
Skills
- Bilingual - English / Spanish
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Strong organizational skills with the ability to multitask
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Has developed skills in a range of processes or procedures to carry out assigned tasks
- Demonstrate experience in reducing costs or improving efficiency in previous jobs
- Strong, effective communication skills
- Able to work effectively with other employees, supervisors, managers, and external parties
- Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
- Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; able to build morale and group commitments to goals and objectives.
- Treats people with respect; keeps commitments; inspires others' trust; works with integrity and ethics; upholds West Pak system values.
- Follows policies and procedures; completes administrative tasks correctly and on time.
- Prioritizes and plans work activities; uses time efficiently. Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Physical Requirements/Working Conditions
While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds, with or without assistance. Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.