field_remote_option

field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Calabasas, California. In this role, you will provide essential support to ensure smooth day-to-day operations by performing a variety of administrative tasks. The ideal candidate is organized, meticulous, and capable of multitasking in a dynamic work environment. Responsibilities: • Manage incoming calls and direct them to the appropriate parties, providing excellent customer service. • Perform accurate data entry tasks to maintain up-to-date records and databases. • Assist with general office administrative duties, including filing, scheduling, and correspondence. • Serve as the first point of contact for visitors, handling receptionist duties with care and efficiency. • Support team members by organizing and maintaining office supplies and documentation. • Coordinate meetings and appointments, ensuring schedules are efficiently managed. • Process and handle incoming and outgoing mail and packages. • Prepare reports, presentations, and other documents as needed.• Proven experience in administrative assistance or a related role. • Strong ability to answer inbound calls and manage phone systems effectively. • Proficiency in performing data entry tasks with accuracy and attention to detail. • Familiarity with general administrative office procedures. • Excellent communication and interpersonal skills for receptionist duties. • Ability to multitask and prioritize tasks in a fast-paced environment. • Proficiency in using office software such as Microsoft Office Suite. • High school diploma or equivalent; additional education or certifications are a plus.

Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.</li>
<li>Reviews and signs materials, as authorized.</li>
<li>Edits documents produced by others. Ensures confidentiality and controls access to sensitive information, such as staff personnel files.</li>
<li>Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures. Serves as an internal resource to administrators or staff on departmental and company procedures.</li>
<li>Performs administrative duties associated with scheduling and coordinating interviews and schedules.</li>
<li>Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.</li>
<li>Oversees new hire orientations.</li>
<li>Schedules, assigns and prioritizes workload by setting appropriate deadlines.</li>
<li>*The company reserves the right to add or change duties at any time.</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>401k</li>
<li>Paid Time Off</li>
<li>EAP Benefits</li>
<li>6 Paid Holidays</li>
</ul>
&nbsp;OBJECTIVE&nbsp;&nbsp;The Administrative Assistant will assist in the ongoing growth and organization of Elevation Individual and Family Therapy PLLC.&nbsp; This position is ideal for an individual who is organized, detail-oriented, innovative, tech-savvy and friendly. &nbsp;&nbsp;ESSENTIAL FUNCTIONS AND RESPONSIBILITIES&nbsp;&nbsp;
<ul>
<li>Greet patients, check them in, and help them get comfortable upon arrival to the office&nbsp;</li>
<li>Answer and return incoming client phone calls, messages, and emails&nbsp;</li>
<li>Schedule client appointments&nbsp;</li>
<li>Verify client insurance benefits&nbsp;</li>
<li>Obtain prior authorizations, as needed&nbsp;</li>
<li>Collect client payments (co-pays, co-insurances, etc.)&nbsp;</li>
<li>Enter payments received by clients or pay sources&nbsp;</li>
<li>Complete appointment verification calls to clients prior to scheduled appointments&nbsp;</li>
<li>Coordinate with internal team and external sources regarding client billing&nbsp;</li>
<li>Entering data/information into the scheduling/electronic health record system&nbsp;</li>
<li>Manage inventory and supplies&nbsp;</li>
<li>Perform clerical tasks including, but not limited to:&nbsp;</li>
<li>Copying and faxing documents&nbsp;</li>
<li>Scanning/uploading records into EHR system&nbsp;</li>
<li>Drafting forms and documents&nbsp;</li>
<li>Organizing office supplies and documents&nbsp;</li>
<li>Receiving and filing mail, as well as sending outgoing mail&nbsp;</li>
<li>Mail patient billing statements&nbsp;</li>
<li>Assist in the regular auditing and maintenance of client charts and company documents&nbsp;</li>
<li>Provide superior customer services to clients and staff through written and verbal communication in a timely manner&nbsp;</li>
<li>Maintain general appearance and cleanliness of common areas (sanitize common areas, refill snack container, etc.)&nbsp;</li>
<li>Under the direction of administrative manager, contact insurance companies and referral sources as needed regarding questions, billing discrepancies, or any other concerns presented by clinical team&nbsp;</li>
<li>Provide effective communication to all staff and employees&nbsp;</li>
<li>Respond to internal and external emails in a timely fashion, within 24 hours upon receipt of email&nbsp;</li>
<li>Other tasks as assigned by administrative manager or CEO&nbsp;</li>
</ul>
 &nbsp;REQUIREMENTS&nbsp;
<ul>
<li>Must have completed a minimum of a high school diploma or GED&nbsp;</li>
<li>Experience with office management, preferred&nbsp;</li>
<li>Effective communication skills&nbsp;</li>
<li>Excellent problem-solving skills&nbsp;</li>
<li>Ability to interact effectively with all internal and external customers&nbsp;</li>
<li>Proficient in Microsoft Office Suite or related software&nbsp;</li>
<li>Excellent organizational skills and attention to detail&nbsp;</li>
<li>Skilled at establishing and maintaining positive and effective work relationships with coworkers, clients, members, providers, and other business partners&nbsp;</li>
<li>Excellent analytical, decision-making, and problem-solving skills&nbsp;</li>
<li>Ability to lift 10-15 pounds&nbsp;</li>
<li>Some evening and weekend availability required&nbsp;</li>
</ul>
 &nbsp;COMPENSATION: Starting at $16/per hour&nbsp; Printed Name: &nbsp;

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
<li> </li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate's degree or administrative training is preferred.</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, Quick Books, Excell, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

<h3>Job Description</h3>
Job Description
Company overview
True Wealth Financial is a wealth management firm dedicated to serving our clients with the highest level of care, love, and commitment. We specialize in working with individuals of influence, crafting exceptional, white-glove experiences that leave a lasting impression. Many of the families we work with are three to four generations deep, and we guide them through significant moments in their lives. Ultimately, we are more than just portfolio managers—we are trusted partners, helping our clients move from where they are to where they aspire to be.
Our office culture is grounded in positivity, purpose, and clarity. We strive to provide service that exceeds expectations and foster a team motivated by making a meaningful impact in people's lives. Our mission is to add value to every family and organization we serve.
<a href="http://www.TWFinancial.com" target="_blank">www.TWFinancial.com</a>
Job Overview We are currently seeking an Administrative Assistant who deeply cares for others and possesses the intuitive skills to connect with people and provide exceptional service. As the first point of contact, this role plays a crucial part in shaping our clients' first impressions. The ideal candidate will provide essential support to the Wealth Manager/Financial Planner, ensuring the seamless operation of our office. This role requires someone who is comfortable working independently when the Wealth Manager is traveling or meeting with clients outside the office. If you are eager to be part of a fast-growing management firm and take pride in helping clients achieve their dreams, we invite you to apply to join our team.
Responsibilities
Duties include but are not limited to: - Manage office communications, correspondence, and phone calls. - Address customer inquiries and provide exceptional support. - Coordinate appointments, meetings, and travel for the Wealth Manager. - Assist with office management duties to maintain a well-organized workspace. - Perform administrative tasks such as data entry, filing, and document preparation. - Open accounts, transfer funds, and assist clients with related tasks. - Manage CRM and assist with preparation for client meetings (i.e., paperwork, requirements, etc). - Provide daily summaries of completed and pending tasks to the Wealth Manager.
Skills - Strong proofreading skills with attention to detail for accuracy and clarity. - Excellent administrative and multitasking abilities. - Proven customer support with outstanding oral, written, phone communication, and listening skills. - Strong interpersonal skills for building and fostering relationships. - Knowledge of office management procedures and basic finance principles. - Proficiency in data entry, record-keeping, and Microsoft Office Suite, especially Excel. - Ability to manage multiple projects with deadlines, analyze data, and solve problems effectively.
Preferences - Experience supporting Financial Advisors or working in the financial industry. - Paralegal experience is a plus. - Ability to occasionally lift 30-50 lbs.
Ideal Personal Attributes
- Positive and enthusiastic, with a genuine passion for serving others. - Warm, personable, and committed to delivering an exceptional client experience. - Combines a strategic outlook with meticulous attention to detail. - Proactive in anticipating needs and addressing them with efficiency and foresight. - Independent self-starter who takes ownership of tasks. - Resourceful and skilled at finding creative solutions. - Adaptable, able to quickly adjust to changing priorities. - Eager to expand skills and embrace continuous learning.

<h3>Job Description</h3>
Job Description
We are looking for a dedicated Warehouse Coordinator to join our team in Santa Maria, California. This is a long-term contract position that offers an excellent opportunity to contribute to the operational efficiency of a dynamic workplace. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and problem-solving skills.
 
Responsibilities:
• Coordinate and oversee daily tasks to ensure smooth operations.
• Maintain accurate records and documentation related to warehouse activities.
• Collaborate with team members to support inventory management and logistics processes.
• Utilize warehouse management systems to track and monitor equipment and supplies.
• Assist in the scheduling and organization of shipments and deliveries.
• Communicate effectively with vendors and suppliers to address inquiries and resolve issues.
• Ensure compliance with company policies and safety regulations in all administrative processes.
• Provide support for process improvement initiatives to enhance workflow efficiency.
 
• Previous experience in a warehouse or administrative environment is preferred but not required.
• Familiarity with warehouse duties, equipment, and management systems.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively with diverse teams and handle multiple tasks simultaneously.
• Effective communication skills, both written and verbal.
• Commitment to adhering to safety and company policies.
• Willingness to learn and adapt to new processes and systems.

<h3>Job Description</h3>
Job DescriptionDescription:
<ul>
<li>The shift is Monday - Friday.</li>
<li>The shift hours are 9:00am - 5:00pm.</li>
<li>Must be able to pass background and drug test.</li>
<li>ServSafe certification is required.</li>
<li>3 years of experience in customer service.</li>
<li>3 years of experience as an administrative assistant.</li>
</ul>
Job Summary
The Administrative Assistant works with the Project Manager, Regional Manager and Purchasing Director as support for various administrative duties, to include managing reports, processing payments, handling payroll, and maintaining office operations and vendor accounts.
 
Responsibilities and Duties 
<ul>
<li>Completes daily, weekly, and monthly reports for the on-site management team.</li>
<li>Collects payments for meals provided and tracks daily meal counts for monthly billing.</li>
<li>Maintains filing systems as assigned.</li>
<li>Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.</li>
<li>Responds to and resolves administrative inquiries and questions.</li>
<li>Maintains office supplies and coordinates maintenance of office equipment.</li>
<li>Maintains a system for recording expenses.</li>
<li>Performs other related duties as assigned.</li>
<li>Resolving payroll discrepancies and answering any employee payroll queries.</li>
<li>Communicate with Vendors to assist with setting up accounts. </li>
<li>Work with Vendors and Unit Managers to maintain accounts payable. </li>
<li>Performs other related duties as assigned.</li>
</ul>
Education and Experience
<ul>
<li>Associate or bachelor’s degree in related field preferred.</li>
<li>Three to five years of experience in an administrative role.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Excellent interpersonal and customer service skills.</li>
<li>Proficient in Microsoft Office Suite or related software.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Basic understanding of clerical procedures and systems such as recordkeeping and filing.</li>
<li>Ability to work independently.</li>
</ul>
Requirements:
Physical Requirements 
<ul>
<li>Strength: Lift up to 20lbs</li>
<li>Posture: Sitting 80%, Standing 10%, Walking 10%</li>
<li>Movement of objects: Occasional</li>
<li>Heavy lifting, Heavy Carrying, Pushing, Pulling, Climbing or Balancing: Occasional</li>
<li>Stooping: Frequent</li>
<li>Reaching: Frequent</li>
<li>Handling: Frequent</li>
<li>Talking/Hearing: Frequent</li>
<li>Seeing: Frequent</li>
<li>Temperature Variation: Frequent</li>
<li>Typing: Frequent</li>
<li>Reading: Frequent</li>
</ul>

<h3>Job Description</h3>
Job Description
Federal contractor in Chantilly, Virginia looking for an Administrative Assistant . Must be personable and enthusiastic with excellent customer service skills. Must be dependable and comfortable working independently. Duties include greeting visitors and guest, answering phones, maintaining files, assist with Human Resources, assist with preparing proposals, conduct internet research, attend pre bid proposal meetings when needed, maintain employee time and enter bi-weekly payroll electronically, prepare and submit electronic invoices, assist employee with benefit questions/concerns, maintain employee electronic records, and general office duties.

<h3>Job Description</h3>
Job DescriptionWe are looking for a highly organized and detail-focused Administrative Assistant to join our team in Lakewood, New Jersey. This is a long-term contract position that offers an opportunity to contribute to essential administrative processes while collaborating with a dynamic team. The ideal candidate will excel in managing data, supporting audits, and ensuring smooth operation of daily tasks. Responsibilities: • Process requests related to transcripts, enrollment verifications, and other administrative documents. • Provide support in conducting graduation audits and ensuring accuracy in related processes. • Utilize Microsoft Office tools, including Excel and Access, to manage databases and create spreadsheets. • Read and interpret technical manuals to streamline administrative procedures. • Communicate effectively both in writing and in person to maintain clear and precise interactions. • Build and maintain strong interpersonal relationships with team members and stakeholders. • Ensure business casual workplace standards are upheld in daily operations.• Proficiency in Microsoft Office Suite, particularly Excel and Access. • Strong ability to read and comprehend technical manuals and apply their content effectively. • Excellent communication skills, both written and verbal, to interact with diverse stakeholders. • Proven ability to build and maintain relationships with a focus on detail and reliability. • Experience in administrative assistance and organizational tasks. • Strong attention to detail and ability to manage multiple priorities. • Familiarity with database and spreadsheet applications.

<h3>Job Description</h3>
Administrative Assistant-Santa Monica, CA (100% in-office).
Compensation: $85K+ base salary and strong benefits.
 
A financial service firm in Santa Monica with a great company culture and beautiful offices, is seeking an Administrative Assistant to join their team. This is an ideal opportunity for a recent graduate or early-career professional looking for an administrative career with a thriving company.
 
Key Responsibilities:
<ul>
<li>Provide administrative support to executives and internal teams</li>
<li>Manage heave calendars (Outlook), schedule meetings, and assist with office coordination</li>
<li>Plan travel and complete expense reports via Concur</li>
<li>Prepare documents, maintain filing systems, order office supplies, and handle general office tasks</li>
<li>Support team projects and contribute to overall office efficiency</li>
</ul>
Qualifications:
<ul>
<li>Bachelor’s degree (preferred) or equivalent work experience</li>
<li>3-8 years of administrative or internship experience in a corporate or professional setting</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel); Concur is a PLUS</li>
<li>Strong organizational skills and attention to detail</li>
<li>Professional communication skills and a positive, proactive attitude</li>
</ul>
Additional Information:
<ul>
<li>This is a fully in-office role based in Santa Monica</li>
</ul>
We welcome qualified applicants with criminal histories in a manner consistent with California law

43,230 administrative assistant Jobs