field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
We are looking for an Administrative Assistant to provide essential support to our team in Westbury, New York. This is a Contract position where you will play a key role in maintaining efficient office operations and delivering excellent service. The ideal candidate will possess strong organizational skills and the ability to multitask effectively in a fast-paced environment.
 
Responsibilities:
• Manage daily administrative tasks, including scheduling, filing, and organizing documents.
• Answer incoming calls professionally and direct inquiries to the appropriate team members.
• Perform accurate data entry to maintain and update records.
• Act as the first point of contact by welcoming visitors and handling receptionist duties.
• Coordinate office supplies and ensure resources are replenished as needed.
• Support team members with correspondence, reports, and other administrative needs.
• Assist in preparing and distributing meeting agendas, notes, and presentations.
• Ensure compliance with office procedures and maintain a tidy work environment.
• Collaborate with various departments to facilitate smooth workflow and communication.
• Handle any additional tasks to support the operational goals of the office.
• Proven experience as an Administrative Assistant or in a similar role. • Strong proficiency in answering inbound calls and managing phone systems. • Demonstrated ability to perform accurate and efficient data entry. • Excellent organizational and time management skills. • Proficiency in using office equipment and software, such as Microsoft Office Suite. • Detail-oriented approach with strong verbal and written communication skills. • Ability to multitask and prioritize tasks effectively. • High school diploma or equivalent required; additional certifications are a plus.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
The Administrative Assistant will oversee daily office operations to ensure a well-organized and efficient workplace. This role involves welcoming and assisting visitors, managing security check-ins using designated software, and handling incoming and outgoing mail and packages. The Administrative Assistant will also answer and direct phone calls professionally, enter payroll data, manage timesheets for field crews including cost tracking, and perform proficient data entry using Microsoft Excel.
Responsibilities
<ul>
<li>Welcome and assist visitors; manage security check-ins using designated software.</li>
<li>Handle incoming and outgoing mail and packages.</li>
<li>Answer and direct phone calls professionally.</li>
<li>Enter payroll data and manage timesheets for field crews, including cost tracking.</li>
<li>Perform proficient data entry using Microsoft Excel.</li>
<li>Process expense reports, including per diem reimbursements.</li>
<li>Generate reports for meetings by extracting data from project management platforms.</li>
<li>Maintain daily sign-in logs and submit attendance reports.</li>
<li>Monitor and replenish office supplies as needed.</li>
<li>Prepare and submit certified payroll for field teams.</li>
<li>Assist in creating presentations for internal and client-facing meetings.</li>
<li>Support community outreach initiatives by coordinating events and distributing communications.</li>
</ul>
Essential Skills
<ul>
<li>2–4 years of experience in office management.</li>
<li>Proficiency in Microsoft Excel.</li>
<li>Ability to quickly learn and adapt to new software.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Prior experience in construction administration is preferred.</li>
<li>Familiarity with corporate and Procore construction management software is a plus.</li>
</ul>
Work Environment
The work environment is a trailer office located on a construction site. Working hours are from 7 AM to 4 PM. The role involves interacting with guests and others walking into the office.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newport News,VA.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionJetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts. 
<h3>Company Description</h3>
Jetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts.

<h3>Job Description</h3>
Job Description
18602 Administrative Asst. 25233
24 Month Contract The New York State Department of Health is seeking to fill three temporary Administrative Assistant positions in the NYSDOH Center for Health Care Provider Services and Oversight (CHCPSO), 875 Central Avenue, Albany NY 12206 Regional Office to support the activities of the Criminal History and Records Check (CHRC) Bureau.
General duties:
The Criminal History and Records Check Bureau is responsible for assisting various New York State provider entities complete mandatory Criminal History Record Checks. The candidates will adhere to program guidelines and perform clerical functions including answering phone calls from multiple internal and external stakeholders, processing incoming faxes, and responding to stakeholder e-mails. Candidates must perform data entry into various databases and provide analysis of entered data. Candidates may be asked to perform special assignments, and other administrative functions in support of the Bureau.
Required (minimum) Qualifications:
• High School Diploma (or equivalent)
• One (1) year minimum experience working in an office setting
• One (1) year minimum experience working in a customer service-related field
• One (1) year minimum experience in data entry
• Proficient in Microsoft applications (i.e., Outlook, Excel, Word, etc.)
Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse 
<h3>Company Description</h3>
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

<h3>Job Description</h3>
Job Description
Join a well-established, growing&nbsp;construction and marine development company&nbsp;with over 50 years of industry expertise. Specializing in marine development, land acquisition, real estate development, and property management, this organization offers an excellent opportunity for an experienced administrative professional to become a key member of their small, collaborative team. The company values long-term commitment and provides training on industry-specific processes and projects.
Position Overview:
We are seeking a professional and detail-oriented&nbsp;Construction Administrative Assistant&nbsp;to support the daily operations of a dynamic and multi-faceted business. In this role, you will handle administrative tasks such as typing invoices, drafting agreements, revising important documents, organizing QuickBooks entries, and supporting meetings with architects, engineers, and attorneys. Flexibility, strong communication skills, and the ability to thrive in a fast-paced environment are essential.
Key Responsibilities:
<ul>
<li>Draft, revise, and finalize documents, including invoices, agreements, and other paperwork.</li>
<li>Maintain and update records in&nbsp;QuickBooks&nbsp;to ensure organized and accurate financial tracking.</li>
<li>Act as the&nbsp;first point of contact&nbsp;for the business, managing phone communications with professionalism and confidence.</li>
<li>Organize and manage day-to-day office operations, including scheduling, email correspondence, and file management.</li>
<li>Participate in meetings to familiarize yourself with various in-progress projects and assist in administrative follow-up.</li>
<li>Collaborate with the company’s leadership, including the owner, president, and external CPA firm who oversee bookkeeping.</li>
<li>Wear multiple hats within the organization, taking on diverse responsibilities as needed.</li>
</ul>
Top Qualifications and Skills – Must-Haves:
<ol>
<li>Strong communication skills, particularly professional and confident phone etiquette.</li>
<li>Office experience in a fast-paced, high-pressure environment; ability to prioritize and pivot effectively under pressure.</li>
<li>Proficiency in&nbsp;Microsoft Office Suite&nbsp;(Word, Outlook, and OneDrive).</li>
</ol>
Preferred Qualifications:
<ul>
<li>Bachelor’s degree is a plus but not required.</li>
<li>Experience working in&nbsp;construction, development, or real estate industries&nbsp;is a bonus.</li>
</ul>
Soft Skills &amp; Personality Fit:
<ul>
<li>Professional presence: Ability to work closely with attorneys, architects, engineers, and other high-level professionals.</li>
<li>Adaptability: Strong organizational skills with a demonstrated ability to prioritize, pivot, and manage competing demands.</li>
<li>Confidence and maturity: A professional yet firm demeanor when managing phone calls and office communications.</li>
</ul>
 
• Minimum of 5 years of experience in an administrative role, preferably in a high-pressure environment. • Proficiency in Microsoft Office Suite, including Word, Outlook, and OneDrive. • Familiarity with QuickBooks for bookkeeping and financial organization. • Strong organizational skills with the ability to prioritize and pivot tasks effectively. • Excellent communication skills for interacting with team members and external stakeholders. • Ability to work collaboratively in a small team environment. • Degree preferred but not required; relevant experience is highly valued. • Willingness to learn and adapt to industry-specific practices.

<h3>Job Description</h3>
Job Description
Administrative Assistant
Clearance Level: Must be able to obtain an Active Secret Clearance - Must be US Citizen 
At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.
About the Role:
Aquila Technology is seeking an Administrative Assistantto join our team in supporting one of the country's premier defense research organizations. The Administrative Assistant will be responsible for enhancing the productivity and effectiveness of the group/organization. This position provides high-level administrative and operational support. The Administrative Assistant plays a vital role in maintaining the efficiency and organization of the teams operations, supporting the overall goals office and the organizations functional area
There are a few requirements for the position:
<ul>
<li>Must be a U.S Citizen- Must be able to obtain an Active Secret Clearance (Green Cards / Visas do not qualify)</li>
<li>Willingness to undergo a comprehensive background investigation and maintain a personal security clearance. (Aquila would sponsor you for the security clearance.)</li>
<li>Must be within 100 miles of worksite (Lexington, MA)</li>
</ul>
Responsibilities/Duties: 
The Security Administrator will provided comprehensive support to ensure the efficient operation of the office. This position will be staffing the front desk of a specific group. The Administrator provides information by answering questions and requests (from walk-ins, appts, email, phone etc), transcribes notes, researches and creates presentations, and generates reports, This role supports managers and employees through a variety of tasks related to organization and communication. Responsible for handling confidential and time-sensitive material, ensuring that all duties are completed accurately, delivered with high quality, and in a timely manner. Produces and distributes correspondence, memos, letters, faxes, and forms, and assists in the preparation of regularly scheduled reports. Additionally, the role involves developing and maintaining a filing system, submitting and reconciling expense reports, and providing general support to visitors. The role requires handling multiple projects, preparing and monitoring invoices. To ensure the smooth operation of office functions, the Security Administrator evaluates new equipment and techniques and maintains the supplies inventory by checking stock levels, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies. This role is crucial in maintaining the efficiency and organization of the office environment. Security is a critical aspect of this role. The Security Administrator must adhere to best practices for protecting sensitive information, including Personally Identifiable Information (PII), using secure communication protocols, ensuring proper access control, and maintaining the confidentiality of all materials handled. This vigilance helps safeguard the integrity and security of the organization's operations. Key responsibilities:
<ul>
<li>Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders</li>
<li>Prepare meeting agendas, take detailed minutes, and track action items for follow-up</li>
<li>Handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion</li>
<li>Responsibilities will involve the prioritization, coordination, implementation, and follow-through of all administrative workflow within the group, including shopping, timesheet entry, travel, work orders, visit requests, etc</li>
<li>Experience utilizing various electronic tools, will schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc</li>
<li>Will provide phone (answering and directing phone calls) and on-site coverage</li>
<li>maintaining contact lists</li>
<li>Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements</li>
<li>Will coordinate service needs for office equipment and maintain inventory of office supplies</li>
<li>Will strive to create a positive and productive work environment and, utilizing self-initiative, create efficiencies of processes and enhanced communications</li>
</ul>
Required skills: 
<ul>
<li>2-4 years experience</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li>
<li>Advanced Outlook and calendaring skills</li>
<li>Advanced PowerPoint skills</li>
<li>Excellent organizational, time management, and multitasking abilities</li>
<li>Strong written and verbal communication skills with attention to detail</li>
<li>Ability to balance and prioritize multiple task items in a very fast-paced environment</li>
<li>Ability to handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion</li>
<li>Experience in preparing reports, presentations, and tracking action items</li>
<li>Strong problem-solving skills with the ability to work independently</li>
</ul>
Must Have 
<ul>
<li>2 years - Experience with calendar management</li>
<li>2 years - Filing</li>
<li>2 years - Meeting Management Skills</li>
<li>2 years - Experience generating reports and analyzing data</li>
<li>2 years - Software</li>
<li>2 years - Adobe software (Acrobat, InDesign)</li>
<li>2 years - MS Suite (Excel, ppt)</li>
</ul>
Soft Skills
<ul>
<li>Excellent Problem Solving</li>
<li>Presentation, verbal and written communication skills</li>
<li>Strong Verbal and Written Communication</li>
<li>Time Management</li>
</ul>
Nice to Have
<ul>
<li>Degree Level: Bachelor's Degree</li>
</ul>
Our interview process is designed to let you get to know us as much as for us to get to know you! You'll meet with someone from our Recruiting team so we can learn more about you and answer some of your questions. You'll meet with the Hiring Manager to learn more about the team, and the role, and get to tell us more about what you'd bring to the team You'll meet team members who will be your peers to help you get a feel for a “real day in the life” at Self. 
Benefits and Perks: Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home. Our Perks Include:
<ul>
<li>PTO - 15 days (vacation/sick) 10 paid holidays - 6 standard (New Year's, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) - 4 floating holidays prorated based on your day of hire</li>
<li>1.5 paid days, or 12 hours, for approved volunteer work</li>
<li>1 week of paid maternity/paternity LOA after 1 year of Full-time employment</li>
<li>Tuition &amp; Training Reimbursement - 5K annually for pre-approved, job-related tuition, certification, or professional conferences</li>
<li>401K with Fidelity 100% immediate vesting; Plan eligibility begins 90 days following the date of hire. Aquila matches 50 cents on the dollar, up to 6%.</li>
<li>Cell Phone &amp; Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses.</li>
<li>Buy Your Own Device (BYOD) Allowance Reimbursed up to $1500 for the purchase of a qualified technology device. Eligible after 90 days of employment, and benefit renews every three years.</li>
</ul>
Location: Onsite 100% due to nature of the role, 5 days/wk
Clearance Level: Interim is sufficient to start; potential for upgrade to Top Secret later - MUST BE US CITIZEN 
We are an Equal Opportunity Employer.

<h3>Job Description</h3>
Job DescriptionA growing Manufacuring company is seeking an Administrative Operations Assistant to provide advanced administrative support to the leadership team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives. General Administrative Support: •Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups. •Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs) •Draft simple internal communications or meeting summaries •Support coordination of employee communications or town hall logistics •Document and maintain SOPs, org charts, or process checklists as needed •Schedule and prep materials for cross-functional meetings •Set up conference rooms and ensure tech is working properly •Coordinate small internal events (e.g., team lunches, celebrations) •Track and remind SLT of upcoming deadlines or deliverables HR Administrative Responsibilities: •Schedule and greet candidates for interviews, ensuring a professional and welcoming experience. •Assist with phone screenings for entry-level roles across the platform. •Coordinate interview logistics, including travel arrangements and meeting schedules. •Support onboarding activities and documentation as appropriate. •Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives. •Assist with HR-related reporting, data entry, and project coordination. •Provide on-site HR support to hourly and salaried employees •Provide leadership training support in terms of logistics, training material preparation, and training program coordination •Assist with special projects and provide backup support as required. •Manage local events as per business needs
 
General Administrative Support:
•Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.
•Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)
•Draft simple internal communications or meeting summaries
•Support coordination of employee communications or town hall logistics
•Document and maintain SOPs, org charts, or process checklists as needed
•Schedule and prep materials for cross-functional meetings
•Set up conference rooms and ensure tech is working properly
•Coordinate small internal events (e.g., team lunches, celebrations)
•Track and remind SLT of upcoming deadlines or deliverables
 
HR Administrative Responsibilities:
•Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
•Assist with phone screenings for entry-level roles across the platform.
•Coordinate interview logistics, including travel arrangements and meeting schedules.
•Support onboarding activities and documentation as appropriate.
•Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
•Assist with HR-related reporting, data entry, and project coordination.
•Provide on-site HR support to hourly and salaried employees
•Provide leadership training support in terms of logistics, training material preparation, and training program coordination 
•Assist with special projects and provide backup support as required.
•Manage local events as per business needs

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Maintain organized filing systems</li>
<li>Open and process incoming mail.</li>
<li>Prepare outgoing mail, including printing and mailing client birthday and Christmas cards.</li>
<li>Maintain mailing lists as needed.</li>
<li>Scan client tax documents.</li>
<li>Assemble tax returns.</li>
<li>Order supplies and services as needed.</li>
<li>Prepare client invoices and post receipts.</li>
<li>Light bookkeeping using QuickBooks.</li>
<li>Operate general office equipment including telephone, scanner, copier&nbsp;and computer.</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
If desired, position can be part time May - November.
Company DescriptionWe are a local CPA firm in Mansfield Ohio that provides tax, bookkeeping, financial statement services to a variety of clients. Our main specialty is not-for-profits. 
<h3>Company Description</h3>
We are a local CPA firm in Mansfield Ohio that provides tax, bookkeeping, financial statement services to a variety of clients. Our main specialty is not-for-profits.

<h3>Job Description</h3>
Job DescriptionWe are looking for a confident and detail-oriented Administrative Assistant to join a non-profit organization in Indianapolis, Indiana. This is a long-term contract opportunity, ideal for someone who thrives in a dynamic environment and can independently manage front-office responsibilities. The role requires strong organizational skills and a proactive approach to administrative tasks. Responsibilities: • Serve as the first point of contact by answering inbound calls and addressing inquiries in a courteous and efficient manner. • Manage daily front-office operations, ensuring efficiency and organization. • Perform accurate data entry tasks to maintain and update records. • Handle receptionist duties, including greeting visitors and managing appointment schedules. • Assist in coordinating meetings, including preparing agendas and taking minutes. • Maintain and organize administrative files and documentation. • Support team members with general administrative assistance as needed. • Contribute to improving office processes and workflows to enhance productivity. • Collaborate with colleagues to ensure smooth communication and operations within the organization.• Proven experience in administrative assistance or office management. • Strong ability to handle inbound calls and provide excellent customer service. • Proficiency in data entry and maintaining accurate records. • Familiarity with receptionist duties and front-office operations. • Excellent organizational and multitasking skills. • Effective communication skills, both written and verbal. • Ability to work independently and take initiative. • Knowledge of office software and tools, such as Microsoft Office Suite.

<h3>Job Description</h3>
Job Description
shift will be a start time between 5am to 9am depending on what shift is available at the time. Start time could change in the mronings.
POSITION STARTS OUT AS A 3-6 MONTH TEMPORARY ROLE!!
Job Description:
Administrative Associate
<ul>
<li>Accurately enter maintenance work orders into the company’s work management system.</li>
<li>Review field tickets, service reports, and job logs for completeness before entry.</li>
<li>Track the status of work orders and update records as jobs are completed.</li>
</ul>
 
Qualifications
<ul>
<li>High school diploma or equivalent; additional training in office administration or data systems is preferred.</li>
<li>Previous experience in data entry or administrative support (oil &amp; gas industry experience is preferred).</li>
<li>Proficiency with Microsoft Office Suite and familiarity with maintenance management software (SAP or eMaintenance or similar) is an asset.</li>
<li>Strong attention to detail and accuracy in handling numerical and written data.</li>
<li>Excellent communication skills for working with both office staff and field personnel.</li>
<li>Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li>
</ul>
Preferred Skills
<ul>
<li>Experience handling work orders, purchase orders, or service requests.</li>
</ul>
lities Pay and Benefits
The pay range for this position is $22.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Shafter,CA.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

32,489 administrative assistant Jobs