Job Description
Job DescriptionWe are looking for a confident and detail-oriented Administrative Assistant to join a non-profit organization in Indianapolis, Indiana. This is a long-term contract opportunity, ideal for someone who thrives in a dynamic environment and can independently manage front-office responsibilities. The role requires strong organizational skills and a proactive approach to administrative tasks.
Responsibilities:
• Serve as the first point of contact by answering inbound calls and addressing inquiries in a courteous and efficient manner.
• Manage daily front-office operations, ensuring efficiency and organization.
• Perform accurate data entry tasks to maintain and update records.
• Handle receptionist duties, including greeting visitors and managing appointment schedules.
• Assist in coordinating meetings, including preparing agendas and taking minutes.
• Maintain and organize administrative files and documentation.
• Support team members with general administrative assistance as needed.
• Contribute to improving office processes and workflows to enhance productivity.
• Collaborate with colleagues to ensure smooth communication and operations within the organization.• Proven experience in administrative assistance or office management.
• Strong ability to handle inbound calls and provide excellent customer service.
• Proficiency in data entry and maintaining accurate records.
• Familiarity with receptionist duties and front-office operations.
• Excellent organizational and multitasking skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and take initiative.
• Knowledge of office software and tools, such as Microsoft Office Suite.