Job Description
Job DescriptionA growing Manufacuring company is seeking an Administrative Operations Assistant to provide advanced administrative support to the leadership team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives.
General Administrative Support:
•Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.
•Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)
•Draft simple internal communications or meeting summaries
•Support coordination of employee communications or town hall logistics
•Document and maintain SOPs, org charts, or process checklists as needed
•Schedule and prep materials for cross-functional meetings
•Set up conference rooms and ensure tech is working properly
•Coordinate small internal events (e.g., team lunches, celebrations)
•Track and remind SLT of upcoming deadlines or deliverables
HR Administrative Responsibilities:
•Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
•Assist with phone screenings for entry-level roles across the platform.
•Coordinate interview logistics, including travel arrangements and meeting schedules.
•Support onboarding activities and documentation as appropriate.
•Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
•Assist with HR-related reporting, data entry, and project coordination.
•Provide on-site HR support to hourly and salaried employees
•Provide leadership training support in terms of logistics, training material preparation, and training program coordination
•Assist with special projects and provide backup support as required.
•Manage local events as per business needs
General Administrative Support:
•Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.
•Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)
•Draft simple internal communications or meeting summaries
•Support coordination of employee communications or town hall logistics
•Document and maintain SOPs, org charts, or process checklists as needed
•Schedule and prep materials for cross-functional meetings
•Set up conference rooms and ensure tech is working properly
•Coordinate small internal events (e.g., team lunches, celebrations)
•Track and remind SLT of upcoming deadlines or deliverables
HR Administrative Responsibilities:
•Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
•Assist with phone screenings for entry-level roles across the platform.
•Coordinate interview logistics, including travel arrangements and meeting schedules.
•Support onboarding activities and documentation as appropriate.
•Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
•Assist with HR-related reporting, data entry, and project coordination.
•Provide on-site HR support to hourly and salaried employees
•Provide leadership training support in terms of logistics, training material preparation, and training program coordination
•Assist with special projects and provide backup support as required.
•Manage local events as per business needs