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<h3>Job Description</h3>
Job Description
Executive Administrative Assistant
 
About Santo Domingo:
For over 400 years, Santo Domingo Pueblo has been one of the central Indian Pueblos in New Mexico. Located between Albuquerque and Santa Fe, along the I-25 corridor, over 25 different departments with more than 200 employees work together to bring the expanding top-of-line services to over 5000 members of Santo Domingo Pueblo. We work hard together while honoring the traditions and work-life balance that allows each one of us to be the best versions of ourselves.
 
About Our Work Environment:
 
Our work environment has:
<ul>
<li>Friendly staff</li>
<li>Supportive work environment</li>
<li>Flexibility</li>
<li>And is community service driven</li>
</ul>
 
We offer a generous leave policy that includes vacation, holidays, and administrative days that equal up to 54 days off in a year. Affordable medical plans, health, dental, and vision. Competitive 401k retirement plan, and amenities aimed at creating a solid work/life balance.
 
Summary of Position:
The incumbent will provide high level support to the ECLC Director, Asst. Director, other administrative staff, Grantee and the Policy Council of Head Start/Early Head Start of ECLC. Support includes advanced clerical tasks, document production, creation and distribution and purchasing. Must have excellent customer service, and a critical thinker. Oversee the organization's main office reception area. In addition, this position is classified as highly confidential and involves organization/coordination of multiple tasks. 
 
Minimum Qualifications:
<ul>
<li>Associate degree or Certificate in Office Administration preferred, or closely related degree. </li>
<li>Bilingual English and Keres preferred. </li>
<li>Maintain professional &amp; courteous attitude under stress of work demands.</li>
<li>Extended working hours, including evenings, weekends, and holidays may be required. </li>
<li>Must satisfactorily pass a new hire drug screening, background check, and MVR check. </li>
<li>Must hold a valid New Mexico driver's license to meet Santo Domingo Pueblo's liability insurance requirements and maintain eligibility for insurance. </li>
</ul>
Skills, Knowledge, Adaptabilities:
<ul>
<li>Ability to work in a fast-paced multi-task environment.</li>
<li>Ability to operate a wide variety of office equipment, copier, fax, laminating machine, voice mail, poster machine, etc.</li>
<li>Strong computer skills using PC's and variety of software applications, EXCEL, word processing, database &amp; e-mail.</li>
<li>Strong knowledge of Head Start administrative functions is highly desirable</li>
<li>Thorough knowledge of general office/administrative practices generally gained through three years of progressive administrative experience.</li>
<li>Strong organizational skills and ability to prioritize workload.</li>
<li>Effective communication skills are both written and verbal.</li>
<li>Excellent editing, note taking and keyboard skills (70 WPM)</li>
<li>Ability to handle multiple tasks simultaneously.</li>
<li>Ability to visually scan immediate work environment.</li>
<li>Ability to maintain a high level of confidentiality. </li>
<li>Ability to work well with others and with a consistent positive attitude and approach. </li>
</ul>
 
Are you ready to join our Team?
If you would like to learn more about this position, see the attached link. If you would like to APPLY for this position, it can also be found on our website at Careers - (santodomingotribe.org).
 
Santo Domingo Pueblo exercises Indian preference in employment opportunities but otherwise supports non-discrimination on the basis of age, sex, religion, disability, color, race, or national origin, except where required by bona fide business necessity.

Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
Executive Administrative Assistant Wanted for a Chiropractic/Wellness Office!
Are you organized, proactive, and passionate about health and wellness? Our busy, holistic chiropractic office is looking for an Executive Administrative Assistant who thrives in a fast-paced environment and loves helping people.
About Us: We are a wellness-based chiropractic practice dedicated to natural, drug-free care and exceptional patient service. Our mission is to help people live healthier, more vibrant lives- and we're growing!
Position Overview: As the Executive Administrative Assistant, you will work directly with the doctor and office manager to ensure smooth daily operations. You'll manage scheduling, handle patient communications, assist with marketing efforts, coordinate reports, and keep our office running efficiently. You will earn a competitive wage of $20.00 per hour, plus bonuses. 
Key Responsibilities:
<ul>
<li>
Manage the doctor's calendar and patient schedule
</li>
<li>
Coordinate meetings, tasks, and daily priorities
</li>
<li>
Communicate professionally with patients and vendors
</li>
<li>
Oversee office systems, supplies, and record-keeping
</li>
<li>
Support marketing initiatives, including email campaigns and social media
</li>
<li>
Prepare reports and track office performance metrics
</li>
<li>
Provide executive-level support with discretion and professionalism
</li>
</ul>
Qualifications:
<ul>
<li>
Proven experience in administrative or executive assistant roles
</li>
<li>
Strong organizational and multitasking skills
</li>
<li>
Excellent communication and interpersonal abilities
</li>
<li>
Tech-savvy – comfortable with scheduling software, Microsoft Office, and social media
</li>
<li>
Interest in health, wellness, and natural healthcare is a plus!
</li>
</ul>
We Offer:
<ul>
<li>
A positive, purpose-driven work environment
</li>
<li>
Opportunities to grow within a wellness-focused team
</li>
<li>
Competitive compensation based on experience
</li>
<li>
Health and wellness perks
</li>
</ul>
If you're detail-oriented, resourceful, and ready to make a meaningful impact in a vibrant healthcare setting-we want to hear from you!
Apply now and tell us why you'd be a great fit!
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
*This job is located in Bloomfield Hills, MI and requires in-person office work.
We are seeking an Experienced* Executive Administrative Assistant for Construction Company to join our team!
We are solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors.
Required Experience:
Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping , Trade Shows, Customer , Sales and Vendor interactions, 1099, LARA, MTO
Job Duties:
We are a solar energy management company serving agriculture, manufacturing and many commercial sectors.
**Looking for an Administrative Assistant for a construction company
* Perform general office duties, such as filing and answering telephones.
* Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks.
* Daily correspondence, professionally answer phones, follow up on customer payments
* Validate and keep track of vendor activities, negotiate, and process vendor payments
* Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO
* Work with shipping, trade show and event registration, marketing materials and communication to sales reps.
* Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.
* QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI
* Office management
* Work with Insurance agents, audits and government agencies to file paperwork.
*Generate monthly billing for rent or maintenance expenses to tenants.
•Collect funds from tenants and handle deposits and accounts receivable schedule.
•Contact tenants concerning past due balances
*Contact vendors for property management repair issues and such
Reconcile monthly records for bank and credit card transactions.
Manage tenant maintenance issues.
*plan, schedule, and coordinate general maintenance.
•Solicit and analyze bids from contractors for repairs, renovations, and maintenance.
Main receptionist and customer point of contact.
Working with Cargo Transportation company to co-ordinate shipments
Provide bookkeeping (inventory, billing, accounts receivable and accounts payables ) using QuickBooks Pro 2024
Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.
Assist with trade show bookings, car rental bookings and cargo shipping.
Ordering and maintaining a log of marketing materials
Take care of Month end , Quarter End and Year end administrative work
Qualifications:
<ul>
<li>Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point &amp; Visio).</li>
<li>QuickBooks Job Costing, Bank Reconciliation experience is a must.</li>
<li>Proactive personality and character demonstrating an ability to complete activities.</li>
<li>Strong verbal, organizational, technical ability, and people skills a MUST.</li>
<li>Strong organizational logical thinking skills.</li>
<li>Ability to manage many tasks and to prioritize appropriately.</li>
<li>Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism.</li>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>Strong organizational skills</li>
</ul>
Minimum Qualifications:
Education: High School Graduate, College Degree Preferred
Job Type: Full-time
Company DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools. 
<h3>Company Description</h3>
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.

<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant Location: Fort Worth, Texas (On-site) Employment Type: Full-Time Industry: Accounting / CPA Firm
About Us:
We are a dynamic and growing CPA firm located in Fort Worth, Texas, dedicated to providing exceptional accounting, tax, and consulting services to a diverse clientele. Our firm values professionalism, integrity, and strong client relationships. We are seeking an experienced and proactive Executive Assistant to support our leadership team and help ensure smooth day-to-day operations.
Position Overview:
The Executive Assistant will play a key role in supporting firm executives with administrative duties, client communication, bookkeeping tasks, proposal creation, and client presentation materials. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
<ul>
<li>
Provide high-level administrative support to firm partners and senior accountants.
</li>
<li>
Handle client communication, scheduling, and meeting coordination.
</li>
<li>
Maintain organized digital and physical filing systems.
</li>
<li>
Assist with seasonal and year-round bookkeeping using QuickBooks or similar software.
</li>
<li>
Prepare and format client proposals and engagement letters.
</li>
<li>
Create and edit professional presentations for client meetings using PowerPoint or other tools.
</li>
<li>
Track project timelines, deliverables, and ensure deadlines are met.
</li>
<li>
Conduct light research and data collection as needed for client work or firm projects.
</li>
<li>
Support the team with billing, invoicing, and time-entry tracking.
</li>
<li>
Uphold confidentiality and professional standards at all times.
</li>
</ul>
Qualifications:
<ul>
<li>
3+ years of experience as an Executive Assistant, preferably in an accounting or professional services environment.
</li>
<li>
Experience with QuickBooks (online and/or desktop) preferred.
</li>
<li>
Proficient in Microsoft Office Suite (especially Excel, Word, and PowerPoint).
</li>
<li>
Excellent written and verbal communication skills.
</li>
<li>
Highly organized and detail-oriented with strong time management skills.
</li>
<li>
Comfortable working independently and taking initiative.
</li>
<li>
Experience preparing business proposals and client-facing presentations is highly valued.
</li>
<li>
Bachelor’s degree in business administration, accounting, or related field a plus but not required.
</li>
</ul>
Benefits:
<ul>
<li>
Competitive salary based on experience
</li>
<li>
Health, dental, and vision insurance
</li>
<li>
Paid time off and holidays
</li>
<li>
Professional development opportunities
</li>
<li>
Supportive and collaborative team environment
</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented and highly organized Executive Assistant to support the Chief of Finance and Chief of Data. This role is critical in ensuring smooth operations by managing administrative tasks, coordinating projects, and facilitating communication across departments. The position is based in Chicago, Illinois, Near Pilsen.
 
Monday-Friday
2-3 days day that are hybrid
First 3 weeks on site every day to be trained
$70k-$75k
Benefits-100% paid for employee and family, 401k
 
 
Responsibilities:
• Coordinate and prepare for meetings by creating agendas, managing logistics, and ensuring resources are available for smooth facilitation.
• Draft and manage memos, meeting minutes, and other correspondence to maintain clear communication.
• Oversee calendar management and scheduling for multiple departments.
• Organize the executives’ schedules, prepare for meetings, and handle follow-up tasks, travel arrangements, and event planning.
• Provide administrative support to team members, including data entry, banking tasks, supply management, and mailing and distribution needs.
• Assist in the preparation and publication of presentations and financial reports for executive use.
• Ensure compliance processes and systems are maintained effectively, supporting organizational standards.
• Proven experience in calendar management and scheduling for executives. • Strong ability to coordinate and arrange complex travel plans and events. • Proficiency in video conferencing tools such as Zoom and Microsoft Teams. • Advanced skills in Microsoft PowerPoint and Excel for creating presentations and managing data. • Familiarity with Microsoft SQL and the ability to work with database systems. • Excellent organizational and communication skills, both written and verbal. • Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

<h3>Job Description</h3>
Job Description
A prominent investment firm is seeking a highly organized and experienced Temporary Executive Assistant to support the Chief Executive Officer (CEO). This high-visibility role requires exceptional multitasking, top-tier communication skills, and the ability to manage shifting priorities in a fast-paced, dynamic environment.
The ideal candidate will be proactive, detail-oriented, and skilled at anticipating the needs of a senior executive, while also helping streamline both professional and personal tasks. If you have experience supporting C-level leadership in high-growth or finance environments, this could be a great fit.
Key Responsibilities:
<ul>
<li>
Provide direct and confidential administrative support to the CEO, including calendar management, scheduling, email correspondence, expense reports, and meeting prep
</li>
<li>
Act as a key liaison between the CEO and internal teams, clients, and external stakeholders
</li>
<li>
Manage complex calendars with attention to scheduling conflicts and shifting priorities
</li>
<li>
Coordinate detailed travel arrangements, itineraries, logistics, and follow-up reporting
</li>
<li>
Plan and execute executive meetings, leadership offsites, and board meetings—handling everything from venue selection and catering to agendas and follow-ups
</li>
<li>
Assist with personal tasks and ad hoc responsibilities as needed
</li>
<li>
Collaborate closely with Investment Operations and other internal teams
</li>
<li>
Support additional special projects as assigned
</li>
</ul>
Qualifications:
<ul>
<li>
8+ years of experience supporting C-level executives, preferably within finance, venture capital, or high-growth environments
</li>
<li>
Proven success in managing executive calendars, travel, and complex logistics
</li>
<li>
Demonstrated ability to plan and execute events and meetings with professionalism and precision
</li>
<li>
Superior organizational, time-management, and problem-solving skills
</li>
<li>
Flexible schedule to support needs across East and West Coast time zones
</li>
<li>
Excellent verbal and written communication skills
</li>
<li>
High level of discretion, confidentiality, and executive presence
</li>
<li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
</li>
</ul>
Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media &amp; Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc. 
<h3>Company Description</h3>
Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media &amp; Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

<h3>Job Description</h3>
Job Description
RISE Housing and Support Services has an opportunity for an organized and driven individual, with administrative support experience, to join our agency as our new Executive Assistant, at our Main Office in Saratoga Springs. The perfect candidate will be able to multitask in a fast-paced environment confidently and professionally.
RISE offers an Executive Assistant:
<ul>
<li>A starting rate of $21.64 per hour</li>
<li>A $1,500 bonus after 6 months of employment</li>
<li>A generous time off package: In your 1st year, earn up to 2 weeks of vacation time, 3 weeks of combined sick and personal time, enjoy up to 11 holidays, and a day off for your birthday</li>
<li>Medical, Dental, Vision, and many other benefits</li>
<li>An opportunity to own your role and be appreciated for your skills, experience, and ideas</li>
<li>A family-friendly atmosphere with wellness time, paid lunch hours, and recognition for your hard work and achievements</li>
</ul>
Overview of Job Responsibilities:
<ul>
<li>Manage scheduling and task organization for the Executive Director</li>
<li>Handle the incoming and outgoing communication needs of senior leadership</li>
<li>Have schedule flexibility to attend and document occasional after-hours meetings</li>
<li>Create correspondence to support executive functions such as project management, grant writing, and fundraising</li>
<li>Ensure high standards of professionalism and confidentiality</li>
</ul>
To qualify you must have:
<ul>
<li>An associate degree and one year of administrative support experience, or 3+ years of administrative support experience</li>
<li>An ability to work well under pressure in a fast-paced dynamic environment</li>
<li>Excellent organizational, communication, and time management skills</li>
<li>Strong interpersonal boundaries</li>
<li>Our shared belief system in areas such as compassion, respect, empathy, and inclusion</li>
</ul>
If you can see yourself as a successful support to the leadership of our growing non-profit, then submit your resume and cover letter for consideration.
RISE Housing and Support Services is an Equal Opportunity Employer.
Company DescriptionRISE Healthy Housing and Support Services is a human service agency that has been serving people in Saratoga and the surrounding counties since 1978. RISE programs provide safe, healthy housing and support services to people with mental health concerns, substance use, and other life challenges. Our Mission Our mission at RISE Housing and Support Services is to help people living with mental health, substance use, and other life challenges to remain safe and healthy in the community through housing and supportive services. Our Vision RISE will serve as a catalyst, leader, and partner in meeting the housing and recovery needs of our community. Our knowledgeable and resourceful staff and board members will educate the community to reduce the stigma associated with mental health diagnoses, substance use, and other life challenges. Our Values We are compassionate. We focus on the inherent value and uniqueness of each individual we serve. We are respectful. We listen with respect to understand the needs of the people we serve and respond with dignity and kindness. We are dedicated. We work together as a team to seek solutions and live our values consistently while holding one another accountable. We are progressive. We seek and employ socially responsive service models to address substance use and mental health concerns in our community. We Treat People with Esteem We believe housing is healthcare and a basic human right. We believe that when individuals have healthy, safe housing, they have the stability and security to achieve greater personal wellness. Understanding We acknowledge that individuals are unique and success looks different for each person based on their circumstances and goals. A Holistic Approach We seek to treat each individual as a whole person, understanding that their needs extend beyond their mental health diagnoses, substance use, or medical condition. Positivity We work together with individuals through the healing process, setting achievable goals and honoring the unique needs and challenges of each person or family member. Empathy We believe individuals are important to their friends, families, and loved ones. We seek to assist individuals to strengthen and maintain their natural support systems. Inclusion We work together with individuals and families to coordinate services with other care providers in the community. 
<h3>Company Description</h3>
RISE Healthy Housing and Support Services is a human service agency that has been serving people in Saratoga and the surrounding counties since 1978. RISE programs provide safe, healthy housing and support services to people with mental health concerns, substance use, and other life challenges.\r\n\r\n\r\nOur Mission\r\nOur mission at RISE Housing and Support Services is to help people living with mental health, substance use, and other life challenges to remain safe and healthy in the community through housing and supportive services.\r\n\r\nOur Vision\r\nRISE will serve as a catalyst, leader, and partner in meeting the housing and recovery needs of our community. Our knowledgeable and resourceful staff and board members will educate the community to reduce the stigma associated with mental health diagnoses, substance use, and other life challenges.\r\n\r\nOur Values\r\nWe are compassionate. We focus on the inherent value and uniqueness of each individual we serve.\r\n\r\nWe are respectful. We listen with respect to understand the needs of the people we serve and respond with dignity and kindness.\r\n\r\nWe are dedicated. We work together as a team to seek solutions and live our values consistently while holding one another accountable.\r\n\r\nWe are progressive. We seek and employ socially responsive service models to address substance use and mental health concerns in our community.\r\n\r\nWe Treat People with\r\nEsteem We believe housing is healthcare and a basic human right. We believe that when individuals have healthy, safe housing, they have the stability and security to achieve greater personal wellness.\r\n\r\nUnderstanding We acknowledge that individuals are unique and success looks different for each person based on their circumstances and goals.\r\n\r\nA Holistic Approach We seek to treat each individual as a whole person, understanding that their needs extend beyond their mental health diagnoses, substance use, or medical condition.\r\n\r\nPositivity We work together with individuals through the healing process, setting achievable goals and honoring the unique needs and challenges of each person or family member.\r\n\r\nEmpathy We believe individuals are important to their friends, families, and loved ones. We seek to assist individuals to strengthen and maintain their natural support systems.\r\n\r\nInclusion We work together with individuals and families to coordinate services with other care providers in the community.

<h3>Job Description</h3>
Job Description
We are seeking a highly organized Executive Assistant to support the Chair of Anesthesiology. This key role offers exposure to departmental leadership, coordination of strategic priorities, and opportunities for professional growth within a leading academic medical center.
Key Responsibilities
<ul>
<li>Provide strategic administrative support to the Department Chair, ensuring follow-through on priorities and proactive handling of confidential matters.</li>
<li>Act as a liaison and representative of the Chair in professional settings and correspondence.</li>
<li>Manage complex calendars and high-level meetings, ensuring timely preparation of agendas, materials, and follow-up actions.</li>
<li>Coordinate logistics and provide onsite support for internal and external meetings.</li>
<li>Record and distribute meeting notes or action summaries as needed.</li>
<li>Serve as the first point of contact for the Chair’s office, engaging professionally with faculty, staff, hospital leadership, and external guests.</li>
<li>Demonstrate a polished, service-oriented approach in all interactions.</li>
<li>Maintain accurate records, manage departmental files, and support administrative workflows to ensure smooth daily operations.</li>
<li>Coordinate reimbursements, credentialing submissions, and internal processes efficiently and accurately.</li>
<li>Track and compile departmental data, support assessments, and assist in the creation of reports and presentations.</li>
</ul>
Required Qualifications
<ul>
<li>Associate or Bachelor’s degree in business administration, Finance, Healthcare Administration, or a related field.</li>
<li>Ideal 1-5 years of experience supporting senior-level executives in a healthcare, academic, or corporate setting.</li>
<li>Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and video conferencing tools such as Zoom and Microsoft Teams.</li>
<li>Strong judgment, discretion, and ability to maintain confidentiality.</li>
<li>Impeccable attention to detail, follow-through, and time management.</li>
<li>Clear, professional written and verbal communication skills.</li>
<li>Demonstrated ability to stay composed and effective in high-pressure situations.</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience in academic medicine, healthcare administration, or large institutional settings.</li>
<li>Familiarity with hospital or academic operations (e.g., reimbursement, credentialing, HR systems).</li>
<li>Team-oriented mindset and a commitment to excellence and service.</li>
</ul>
Company DescriptionLocated in the heart of the Illinois Medical District, the anesthesiology department offers patients the best in innovative anesthesia and medical services. This stimulating environment also provides the department's postgraduate residents and fellows with a rich and extensive academic experience in all areas of anesthesiology, including solid organ transplants, major neurosurgical and spinal surgery, tertiary obstetrics, critical care and pain medicine. In addition to RUSH, the department provides medical care at RUSH Oak Park Hospital and the RUSH Surgicenter. The anesthesiology department also has one of the country's largest pain centers, providing acute and chronic pain management services to more than 12,000 patients annually in preoperative and non-operative settings. 
<h3>Company Description</h3>
Located in the heart of the Illinois Medical District, the anesthesiology department offers patients the best in innovative anesthesia and medical services. This stimulating environment also provides the department's postgraduate residents and fellows with a rich and extensive academic experience in all areas of anesthesiology, including solid organ transplants, major neurosurgical and spinal surgery, tertiary obstetrics, critical care and pain medicine. In addition to RUSH, the department provides medical care at RUSH Oak Park Hospital and the RUSH Surgicenter. The anesthesiology department also has one of the country's largest pain centers, providing acute and chronic pain management services to more than 12,000 patients annually in preoperative and non-operative settings.

<h3>Job Description</h3>
Job Description
Our client, a globally recognized investment firm, is seeking an exceptional Executive Assistant to support senior executives in their San Francisco office. This is a high-visibility position requiring impeccable organizational skills, sound judgment, and the ability to manage a fast-paced, dynamic environment with the utmost professionalism and discretion. If you are a confident, resourceful EA who thrives in high-performance environments and values white-glove service, we would love to hear from you!
***This is a hybrid role based in San Francisco (4 days onsite, 1 remote).
Responsibilities:
<ul>
<li>Provide high-level administrative support to a senior executive, managing daily workflow, prioritizing competing demands, and ensuring smooth operations</li>
<li>Maintain complex and ever-changing calendars, including internal and external meetings, conference calls, and travel coordination</li>
<li>Coordinate detailed domestic and international travel arrangements including flights, ground transportation, accommodations, and meeting logistics</li>
<li>Manage incoming communications and phone calls; handle confidential information with discretion and tact</li>
<li>Prepare expense reports and track receipts, ensuring timely and accurate submission</li>
<li>Reserve and prepare meeting spaces; coordinate with visiting executives and teams</li>
<li>Assist with occasional personal tasks and logistics as needed to support executive productivity</li>
<li>Collaborate with a team of Executive Assistants across the global organization to ensure alignment and consistent support</li>
</ul>
Requirements:
<ul>
<li>4+ years of Executive Assistant experience supporting C-level or senior executives in a professional services or financial firm</li>
<li>Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)</li>
<li>Proven ability to multitask, stay calm under pressure, and operate with sound judgment</li>
<li>Excellent interpersonal and communication skills; polished, professional demeanor</li>
<li>Ability to manage projects independently, take initiative, and anticipate needs</li>
<li>High level of confidentiality, reliability, and attention to detail</li>
<li>A collaborative, team-oriented mindset and global outlook</li>
</ul>
Salary Range:
$90,000 – $120,000 base salary, plus performance-based bonus and excellent benefits.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to The General Counsel to join our team in Torrance, California. This Contract-to-permanent position offers an exciting opportunity to support senior leadership with essential administrative duties while ensuring smooth day-to-day operations. The ideal candidate will bring strong organizational skills and the ability to manage multiple priorities effectively.
 
Responsibilities:
• Maintain and manage executive calendars, ensuring accuracy and seamless scheduling.
• Coordinate and arrange travel, including booking flights, accommodations, and transportation.
• Organize and prepare materials for executive meetings, ensuring all necessary documents are available.
• Serve as a point of contact for internal and external stakeholders, providing timely communication and support.
• Plan and execute logistics for events and meetings, including venue arrangements and catering.
• Handle sensitive and confidential information with discretion and professionalism.
• Monitor deadlines and follow up on action items to ensure timely completion.
• Provide administrative support by drafting correspondence, reports, and presentations.
• Collaborate with other departments to facilitate communication and coordination on projects.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role. • Proficiency in managing calendars and coordinating travel arrangements. • Strong organizational skills with the ability to prioritize tasks effectively. • Excellent verbal and written communication skills. • High level of professionalism and ability to handle confidential information. • Proficiency in office productivity software, such as Microsoft Office Suite. • Ability to work independently while maintaining attention to detail. • Experience in planning and coordinating meetings or events is a plus.

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