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job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Executive Assistant to provide exceptional support to senior executives and their teams in a dynamic corporate environment. This is a Contract position based in New York, New York, offering an exciting opportunity to manage high-level administrative tasks and contribute to the success of the organization. The ideal candidate will bring a proactive and detail-oriented approach to managing schedules, coordinating travel, and handling communication responsibilities. Responsibilities: • Provide comprehensive administrative support to multiple senior executives and their teams, including managing schedules, coordinating travel, and organizing meetings. • Maintain clear communication with executives to ensure they are informed of upcoming deadlines, meetings, and priorities. • Act as a key point of contact for the team, fostering efficiency through effective communication and scheduling practices. • Handle expense tracking, prepare reports, and ensure compliance with organizational policies regarding gifts and entertainment. • Assist in the preparation and formatting of presentations and documents using Microsoft Office tools such as PowerPoint, Word, and Excel. • Manage deal administration tasks, including organizing marketing materials, coordinating with legal teams, and overseeing the distribution of promotional items. • Plan and execute internal and external events, such as closing dinners, happy hours, and golf outings, ensuring seamless delivery and attention to detail. • Collaborate with other Executive Assistants and support teams across offices to provide backup assistance and maintain workflow efficiency. • Respond to personal requests from executives, such as travel arrangements or errands, with professionalism and discretion. • Occasionally travel to support events or meetings as needed.• Bachelor’s Degree is preferred, with a minimum of 5 years’ experience supporting senior executives in a corporate environment. • Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail. • Strong interpersonal abilities to build effective relationships across teams and departments. • Advanced proficiency in Microsoft Office applications, including PowerPoint, Word, and Excel. • Demonstrated expertise in managing calendars and coordinating complex travel arrangements. • Excellent written and verbal communication skills, with a proactive approach to problem-solving. • Ability to work independently while being a resourceful and collaborative team player. • Proven discretion and emotional maturity in handling sensitive information and competing demands.

Executive Assistant

<h3>Job Description</h3>
Job Description
Titles: Executive Assistant Location: Acton, MA (Hybrid, 3–4 days onsite) Position Overview:
We’re seeking an organized and proactive Executive Assistant to support multiple HR Vice Presidents. This role requires excellent multitasking, communication, and discretion, along with the ability to work independently in a fast-paced environment.
 
Responsibilities:
<ul>
<li>Manage complex calendars, meetings, and priorities for multiple VPs</li>
<li>Coordinate domestic/international travel and handle last-minute changes</li>
<li>Prepare and reconcile expense reports in Concur</li>
<li>Support on-site and virtual meetings (Teams, Zoom, Webex)</li>
<li>Create vendor accounts, process POs, and track invoices in SAP</li>
<li>Prepare presentations, reports, and other materials</li>
<li>Provide general administrative and event support</li>
</ul>
Qualifications:
<ul>
<li>5+ years supporting senior leaders (HR/corporate preferred)</li>
<li>Proficiency in MS Office Suite and virtual meeting platforms</li>
<li>Experience with Concur and SAP strongly preferred</li>
<li>Excellent communication, organization, and problem-solving skills</li>
<li>Ability to manage multiple priorities with discretion and minimal supervision</li>
<li>Bachelor’s degree preferred</li>
<li>Some travel required</li>
</ul>

<h3>Job Description</h3>
Executive Assistant (EA) – Temporary or Temp-to-Hire \nAre you an organized, tech-savvy professional ready to make a meaningful impact in the fast-paced world of biotech? Join &nbsp;a dynamic and rapidly growing healthcare company, as an Executive Assistant supporting our COO and CEO. Whether you’re seeking a temporary opportunity or a temp-to-hire position, this is your chance to play a pivotal role in keeping our leadership focused, projects on track, and communications seamless. \nJob Specifications:\n
<ul>\n\t
<li>Job Type: Temporary or Temp-to-Hire \n\t</li>
<li>Location: In-office preferred; hybrid possible for exceptional candidates \n\t</li>
<li>Pay Rate: Competitive, commensurate with experience \n\t</li>
<li>Shift: Monday–Friday, 8:00/8:30–5:00 (or 8:00–3:00&nbsp; for those that need more flexability) with occasional evening work from home)\n</li>
</ul>
\nRoles and Responsibilities:\n\n
<ul>\n\t
<li>Provide comprehensive administrative support to the COO and CEO\n\t</li>
<li>Manage complex calendars, travel arrangements, and meeting schedules\n\t</li>
<li>Track and facilitate document approvals efficiently\n\t</li>
<li>Prepare executives for meetings, organize agendas, and take detailed notes (including Plaud AI)\n\t</li>
<li>Coordinate ongoing projects using Microsoft Outlook and monday.com (preferred)\n\t</li>
<li>Serve as a personable gatekeeper, ensuring seamless communication\n\t</li>
<li>Proactively follow up on tasks and projects to meet deadlines\n\t</li>
<li>Maintain organization in a lean, fast-paced environment\n</li>
</ul>
\nQualifications &amp; Skills:\n\n
<ul>\n\t
<li>Proven experience supporting senior executives, preferably in startups or busy corporate settings\n\t</li>
<li>Exceptional organizational and time management abilities\n\t</li>
<li>Advanced proficiency with Microsoft Outlook; monday.com experience highly valued\n\t</li>
<li>Quick learner, adept with tech tools (Calendly, Plaud AI)\n\t</li>
<li>Outstanding verbal and written communication skills\n\t</li>
<li>Discreet, reliable, and resourceful; handles sensitive information with care\n\t</li>
<li>Flexible work schedule and willingness to accommodate time zone differences\n\t</li>
<li>Ability to thrive independently without micromanagement\n</li>
</ul>
\nOpportunities:\n\n
<ul>\n\t
<li>Potential for temp-to-hire and long-term career growth in a cutting-edge biotech company\n\t</li>
<li>Streamlined interview process for quick onboarding\n\t</li>
<li>Permanent hires enjoy comprehensive benefits: medical, dental, retirement (with company match), and 80% premium coverage\n</li>
</ul>
 \n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\tAs part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. 
Get a complete career fit with Kelly®.
 You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. \n\t\t\t \n\t\t\t \n\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t
About Kelly
 Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. \n\t\t\t \n\t\t\t

<h3>Job Description</h3>
Job Description
fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.
A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
To learn more about fairlife and its complete line of products, please visit fairlife.com.
Job Purpose
The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
Key Responsibilities
<ul>
<li>Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.</li>
<li>Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.</li>
<li>Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.</li>
<li>Prepare and edit presentations, reports, and executive communications with precision and professionalism.</li>
<li>Anticipate needs and act independently to resolve issues before they arise.</li>
<li>Maintain strong follow-up routines with internal teams and external stakeholders.</li>
<li>Partner with other Executive Assistants to align calendars and support cross-functional projects.</li>
<li>Manage expense reports and ad hoc projects with accuracy and timeliness.</li>
<li>Build trust quickly with new stakeholders and maintain open communication.</li>
<li>Identify opportunities to streamline processes and improve efficiency.</li>
</ul>
What Success Looks Like
<ul>
<li>Agile communicator who confidently engages with senior leaders and pushes through conflict.</li>
<li>Attention to detail in scheduling, documentation, and follow-up.</li>
<li>Proactive relationship builder who anticipates needs.</li>
<li>Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree preferred or equivalent experience.</li>
<li>5+ years supporting top level executives in fast-paced, high-growth environments.</li>
<li>Strong project management skills with experience coordinating complex events and initiatives.</li>
<li>Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).</li>
<li>Exceptional organizational skills and ability to manage multiple priorities under pressure.</li>
<li>High level of discretion, professionalism, and judgment.</li>
<li>Comfortable holding others accountable and influencing outcomes with tact.</li>
<li>Flexible and adaptable to changing priorities and work styles.</li>
<li>Ability to work primarily onsite with occasional travel.</li>
</ul>
Preferred Attributes
<ul>
<li>Fearless communicator who thrives in dynamic environments.</li>
<li>Skilled at anticipating needs and solving problems independently.</li>
<li>Positive, resourceful, and committed to building team culture.</li>
</ul>
position location: Chicago, IL
reports to: Chief Supply Chain Officer
travel requirements: up to 20%
exempt/nonexempt: exempt
*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
Base pay range:$90,000—$110,000 USD
fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email <a href="mailto:careers@fairlife.com" target="_blank">careers@fairlife.com</a>.
 For Recruitment Agencies At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.

<h3>Job Description</h3>
Job Description
Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture, growth, and credit, and a team of almost 100 professionals.
EIP is seeking a seasoned Executive Assistant be responsible for supporting EIP's Flagship VC Partners and Principals by executing a diverse range of responsibilities in a fast paced, dynamic environment. This candidate should be highly organized, able to manage multiple competing priorities, be comfortable scheduling meetings and responding to emails on the executive's behalf. 
Key Areas of Responsibility:
<ul>
<li>Provides executive support for several Partners and additional select team members</li>
<li>Manages professional calendars for the Partners and helps prioritize scheduling</li>
<li>Coordinates business travel arrangements, including but not limited to flight, car, and hotel accommodations, and dinner reservations for complex international travel and optimizes itineraries for efficient trip management</li>
<li>Maintaining and stocking reception area, office supplies, and food and beverage stations; ensuring reception area and office spaces are clean and tidy</li>
<li>Manages the stakeholders expenses and administrative paperwork</li>
<li>Maintains high level of discretion and judgment </li>
<li>Interacting with building staff, accepting deliveries and directing third-party vendors as needed, ordering and accepting delivery of daily lunches</li>
<li>Operates effectively in a fast-paced and constantly evolving environment</li>
</ul>
Requirements
<ul>
<li>5-10 years of professional experience as executive assistant in senior leadership settings</li>
<li>Bachelor’s degree</li>
<li>Strong Microsoft Office skills</li>
<li>Excellent interpersonal and professional communication skills</li>
<li>Strong organizational skills and superior attention to detail</li>
<li>Customer-focused mindset and ability to deliver premier customer experience with comfort around senior executives</li>
<li>High degree of energy and innate motivation and drive</li>
<li>A “can-do” attitude and willingness to go the extra mile</li>
</ul>
Benefits
The base compensation for this position is $100,000, and this role is bonus eligible. Final salary compensation will be determined at time of offer and will be based off a combination of years of experience, skills, education, and applicable licenses/certifications. Employees are also eligible for an annual performance-based bonus, and non-monetary company benefits including medical insurance, PTO days, parental and sick leave benefits, 401k retirement benefits, and more.

<h3>Job Description</h3>
Job Description
TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together. TeamHealth has been recognized by Newsweek as one of Americas Greatest Workplaces in Health Care for 2025 – Beckers Hospital Review names TeamHealth among the top 150 places to work in healthcare. We continue to grow across the U.S. from our Clinicians to Corporate Employees. Join Us! JOB DESCRIPTION OVERVIEW: This position provides administrative/clerical support Group, Senior &amp; Executive leadership. This position is also responsible for all Office Services. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides administrative support/assistance to Group, Senior &amp; Executive leadership as assigned, including, but not limited to, the following: Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents. Serves as a contact point including answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals. Performs office and file management functions by coordinating and handling information. Coordinates with TH Corp Travel Office travel arrangements and accommodations. Assists with maintenance of calendar, coordination of appointments, meetings and conference calls. Manages expense reports and timesheets. Coordinates, arranges, performs special projects or services as directed. Coordinates set-up of meeting rooms and catering needs as directed. Provides telephone receptionist duties on a regularly scheduled basis. Provide administrative support/assistance to Medical Directors at client hospitals as needed. Serves as the administrative liaison to the Regional office, assisting with regional projects as needed. Organizes and coordinates various company events such as Employee Appreciation. Day, holiday luncheons, Group town halls, etc. Orders holiday/special occasion gifts, and post monthly birthdays. Update, maintain and distributes Region telephone directory. Other duties as assigned. Participates as a professional, responsible, cooperative administrative team member. QUALIFICATIONS / EXPERIENCE: Two years of college or equivalent education preferred; Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity; Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research; Excellent interpersonal skills; professional demeanor with ability to interact with executive management; Ability to handle multiple tasks and deadlines; Ability to handle confidential information; Ability to adapt to change; Good problem-solving/decision making skills; Ability to work proactively Ability to provide acknowledgment and follow up on tasks accordingly Excellent communication skills (verbal and written, with emphasis on grammatical skills); Excellent organizational and time management skills; Ability to support multiple persons with minimal direction/supervision Ability to work in team oriented environment.

Executive Assistant- Remote

<h3>Job Description</h3>
Job DescriptionJob Summary:
The Executive Operations Assistant is a key support role, working closely with the VP of Operations and CEO to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success.
Key Responsibilities:Executive Support:
<ul>
<li>
Manage the calendars, schedules, and travel arrangements for the VP of Operations and CEO.
</li>
<li>
Prepare reports, presentations, and executive correspondence.
</li>
<li>
Act as a liaison between the executives and internal/external stakeholders.
</li>
<li>
Coordinate and organize executive meetings, board meetings, and company-wide initiatives.
</li>
<li>
Handle confidential information with discretion and professionalism.
</li>
</ul>
Operations &amp; Project Coordination:
<ul>
<li>
Assist the VP of Operations in monitoring and tracking key operational projects.
</li>
<li>
Support process improvements and workflow efficiencies within the organization.
</li>
<li>
Conduct research, gather data, and provide insights to support strategic decision-making.
</li>
<li>
Ensure smooth communication between departments and executive leadership.
</li>
<li>
Help manage operational budgets, expense reports, and vendor relationships.
</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>
Oversee office operations, including supply management and facilities coordination.
</li>
<li>
Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives.
</li>
<li>
Maintain and organize company records, ensuring easy access for executives.
</li>
<li>
Draft internal communications and announcements as needed.
</li>
</ul>
Qualifications &amp; Skills:
<ul>
<li>
Education: Bachelor's degree in business administration, management, or a related field preferred.
</li>
<li>
Experience: 3-5+ years in executive assistance, operations support, or a similar role.
</li>
<li>
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management tools (Asana, Trello, Monday.com, etc.).
</li>
<li>
Exceptional organizational and multitasking abilities.
</li>
<li>
Strong problem-solving skills with attention to detail.
</li>
<li>
Ability to work independently, prioritize tasks, and meet tight deadlines.
</li>
<li>
Excellent written and verbal communication skills with a professional demeanor.
</li>
<li>
Experience handling sensitive and confidential information with discretion.
</li>
</ul>
 #hc166947

Executive Operations Assistant

<h3>Job Description</h3>
Job Description
The Opportunity
We are seeking an exceptional Executive Assistant to partner closely with our Vice President of Sales at a pivotal stage of growth. This role is far more than administrative support—it is a trusted business partner position for someone who anticipates needs, drives organization, and enables executive effectiveness across a high-performing, revenue-focused organization.
The ideal candidate is polished, discreet, proactive, and energized by operating at the executive level. You will serve as the organizational backbone for a senior leader whose scope includes revenue growth, customer relationships, executive leadership, and external stakeholders.
Key Responsibilities
Executive &amp; Business Support
<ul>
<li>Serve as a strategic partner to the VP of Sales, managing complex calendars, prioritizing meetings, and ensuring time is allocated to the highest-impact initiatives.</li>
<li>Act as a gatekeeper and liaison for internal leaders, customers, partners, and other stakeholders.</li>
<li>Prepare and coordinate materials for executive meetings, presentations, customer meetings, and off site events.</li>
<li>Manage domestic travel, including detailed itineraries, logistics, and contingency planning.</li>
<li>Track key action items, follow up on deliverables, and help ensure accountability across sales leadership initiatives.</li>
<li>Assist with sales leadership cadence: forecast reviews, pipeline meetings, compensation reviews, and planning.</li>
<li>Handle confidential information with absolute discretion and sound judgment.</li>
<li>Support special projects, cross-functional initiatives, and ad-hoc analysis as needed.</li>
</ul>
Personal &amp; Lifestyle Support
<ul>
<li>Provide light personal support to enable the VP of Sales to remain focused and effective (e.g., personal scheduling, appointments, and select personal logistics).</li>
<li>Coordinate occasional personal travel and calendar integration with business commitments.</li>
<li>Act as a trusted extension of the executive, anticipating needs and resolving issues proactively.</li>
<li>Maintain boundaries and professionalism while managing both business and personal priorities seamlessly.</li>
</ul>
What Success Looks Like
<ul>
<li>The VP of Sales operates with clarity, focus, and leverage.</li>
<li>Meetings are purposeful, well-prepared, and outcome-driven.</li>
<li>Communication flows smoothly across sales leadership, executive peers, and external stakeholders.</li>
<li>The executive’s time and energy are protected and optimized.</li>
</ul>
Qualifications
<ul>
<li>7+ years of experience supporting senior executives, ideally in sales, revenue, or high-growth environments.</li>
<li>Proven experience supporting C-level or VP-level leaders in complex, fast-paced organizations.</li>
<li>Exceptional organizational, time-management, and prioritization skills.</li>
<li>Strong business acumen with the ability to understand sales metrics, urgency, and executive decision-making.</li>
<li>Impeccable written and verbal communication skills.</li>
<li>High emotional intelligence, sound judgment, and the ability to remain calm under pressure.</li>
<li>Advanced proficiency with Google Workspace and/or Microsoft Office; comfort with CRM and sales tools is a plus.</li>
<li>Absolute discretion, integrity, and professionalism.</li>
</ul>
Why This Role Is Compelling
<ul>
<li>High visibility and direct partnership with a senior revenue leader.</li>
<li>Meaningful impact on the effectiveness of a core executive function.</li>
<li>Exposure to executive leadership, strategic decision-making, and company growth.</li>
<li>Competitive compensation, benefits, and long-term career growth potential.</li>
</ul>

Executive Assistant - Sales

<h3>Job Description</h3>
Job Description
E.L. Blake Inc. is seeking a full-time Executive Administrative Assistant to serve as a critical partner to our executive leadership team. In this role, you'll provide comprehensive administrative and operational support that enables effective decision-making and organizational efficiency. You'll manage complex calendars, orchestrate high-level meetings, coordinate domestic and international travel, and maintain confidential communication channels-freeing leadership to focus on scaling the business.
Pay: Depending on experience, you can make $45,000 - $65,000 per year!
Schedule: You'll typically work from 7:45 am to 4:45 pm.
Benefits You'll Enjoy:
<ul>
<li>Health</li>
<li>Dental</li>
<li>Vision</li>
<li>Life insurance</li>
<li>401(k) with company match</li>
<li>Growth opportunities</li>
<li>Responsible time off (RTO) policy</li>
</ul>
Are you the right Executive Administrative Assistant for our Columbus, GA office? Keep reading to find out!
WHAT YOU'LL DO AS OUR EXECUTIVE ADMINISTRATIVE ASSISTANT
Executive Support
<ul>
<li>Maintain executive calendars with ≥95% accuracy, ensuring prioritization, prep time, and conflict resolution.</li>
<li>Schedule meetings (participants, time zones, logistics) with ≥98% accuracy.</li>
<li>Deliver agendas, pre-read materials, and executive briefings 100% on time.</li>
<li>Distribute meeting notes and action items within 24 business hours for ≥95% of meetings.</li>
<li>Triage executive inboxes daily; flag or address urgent matters the same business day.</li>
<li>Draft, edit, and proofread correspondence and reports with ≥99% accuracy and minimal revision.</li>
<li>Uphold zero breaches of confidentiality and maintain a consistently professional tone.</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Coordinate domestic and international travel with ≥98% first-pass accuracy.</li>
<li>Deliver complete travel itineraries ≥48 hours prior to departure for ≥95% of trips.</li>
<li>Resolve travel disruptions independently in ≥90% of cases without escalation.</li>
<li>Maintain travel profiles, visas, and passport documentation with zero preventable delays.</li>
</ul>
Administrative &amp; Clerical
<ul>
<li>Prepare purchase orders and process vendor invoices 100% on time in partnership with Finance.</li>
<li>Submit executive expense reports with ≥95% accuracy within required timelines.</li>
<li>Maintain filing systems with ≥98% retrievability accuracy; proactively manage office supplies to prevent shortages ≥95% of the time.</li>
<li>Coordinate company birthday/work anniversary acknowledgements (100% completion), thank-you notes, appreciation gifts, and holiday lists.</li>
<li>Keep common areas (meeting rooms, supply closets, reception) clean, organized, and ready.</li>
</ul>
Project &amp; Event Coordination
<ul>
<li>Support planning and execution of events within scope and budget for ≥95% of assigned events.</li>
<li>Coordinate vendors, logistics, and schedules with ≤1 material issue per year.</li>
<li>Track deadlines and milestones; issue reminders on time for ≥95% of tracked initiatives.</li>
<li>Manage distribution of swag, welcome kits, and special recognition gifts.</li>
</ul>
Operations &amp; Relationship Management
<ul>
<li>Track project deadlines, KPIs, and strategic initiatives; send reminders and ensure progress updates.</li>
<li>Respond to internal/external stakeholder inquiries within one business day and complete promised follow-ups ≥95% of the time.</li>
<li>Coordinate interview scheduling with ≤2 errors or delays per year.</li>
<li>Maintain accurate org charts, directories, and distribution lists with ≥98% accuracy.</li>
</ul>
OUR STORY
At E.L. Blake Inc., everything we do is rooted in collaboration, flexibility, and team empowerment! For over 12 years, our verified service-disabled, veteran-owned, and small disadvantaged business has been providing clients in the federal and public sectors with streamlined technical and business management services. Our specialty is training management for overseas deployments, helping soldiers plan and prepare for upcoming missions. Every team member plays a part in shaping our impactful projects, and we invest heavily in employee development. If you're ready to make a difference while growing alongside industry leaders, reach out today!
WHAT WE'RE LOOKING FOR
Must-Haves:
<ul>
<li>Associate degree</li>
<li>4+ years of experience as an executive assistant, administrative assistant, or C-suite support associate</li>
<li>Advanced proficiency in Microsoft Office, specifically Outlook, Excel, Word, and PowerPoint</li>
<li>Ability to maintain strict confidentiality and handle sensitive information with discretion</li>
<li>Proven ability to manage time effectively to handle high-volume, fast-paced workloads</li>
<li>Exceptional written and verbal communication skills</li>
<li>Strong organizational skills with meticulous attention to detail</li>
<li>Great communication skills and the ability to interact with diverse organizational levels</li>
<li>Professional presence and customer-service mindset</li>
</ul>
Bonus Qualifications:
<ul>
<li>Experience supporting government contracts, corporate operations, or multi-site teams</li>
<li>Experience coordinating complex travel and high-level meetings</li>
<li>Proactive problem-solving skills with the ability to anticipate needs</li>
<li>Bachelor's degree in business administration or related field</li>
</ul>
Ready to become our Executive Administrative Assistant? Applying takes just a few minutes with our initial application. We can't wait to learn more about you!
 Job Posted by ApplicantPro

Executive Administrative Assistant

<h3>Job Description</h3>
Job Description
About Fuse
Fuse is on a mission to accelerate the world’s transition to limitless clean energy. We’re builders, breakers, and fixers who get sh!t done - building pulsed-power and fusion devices. The team moves fast, iterates faster, and sweats the details.
If “impossible” sounds like a to-do list, you’ll fit right in. This is not a regular job. Fusers are on a mission to change the world. 
About the Role
Fuse is searching for our operations sherpa. A unique Fuser that can keep pace with our founder’s velocity. You’ll guard time, kill friction, and turn chaos into clean execution. Calendar athlete. Comms router. Travel ninja. Ops whisperer. All in one. 
About You
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Trusted gatekeeper: Discretion first.
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Polished communicator: Impeccable grammar, no typos.
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Chief Time Officer: You enjoy planning vacations and events down to the minute.
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Own the tech stack: Notion, Slack, Google, and Microsoft. Driving these platforms are second nature.
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Protect the momentum: Anticipate needs, surface blockers early, coordinate cross-team actions, and keep decisions moving.
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Master logistician: Travel that works, meetings that start on time, rooms that are ready, documents prepped.
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Project-management instincts: you notice what’s missing and add it before anyone asks. 
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Minimum Requirements
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3+ years supporting C-level leaders in high-velocity environments.
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Ruthless prioritization, exceptional written brevity, and calm under shifting constraints.
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Mastery of calendar tooling, travel platforms, and productivity stacks.
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On-site bias and willingness to handle “whatever it takes” moments. 
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Bonus points
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Startup experience in defense/energy/advanced hardware.
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