Job Description
Job DescriptionWe are looking for an experienced Executive Assistant to provide exceptional support to senior executives and their teams in a dynamic corporate environment. This is a Contract position based in New York, New York, offering an exciting opportunity to manage high-level administrative tasks and contribute to the success of the organization. The ideal candidate will bring a proactive and detail-oriented approach to managing schedules, coordinating travel, and handling communication responsibilities.
Responsibilities:
• Provide comprehensive administrative support to multiple senior executives and their teams, including managing schedules, coordinating travel, and organizing meetings.
• Maintain clear communication with executives to ensure they are informed of upcoming deadlines, meetings, and priorities.
• Act as a key point of contact for the team, fostering efficiency through effective communication and scheduling practices.
• Handle expense tracking, prepare reports, and ensure compliance with organizational policies regarding gifts and entertainment.
• Assist in the preparation and formatting of presentations and documents using Microsoft Office tools such as PowerPoint, Word, and Excel.
• Manage deal administration tasks, including organizing marketing materials, coordinating with legal teams, and overseeing the distribution of promotional items.
• Plan and execute internal and external events, such as closing dinners, happy hours, and golf outings, ensuring seamless delivery and attention to detail.
• Collaborate with other Executive Assistants and support teams across offices to provide backup assistance and maintain workflow efficiency.
• Respond to personal requests from executives, such as travel arrangements or errands, with professionalism and discretion.
• Occasionally travel to support events or meetings as needed.• Bachelor’s Degree is preferred, with a minimum of 5 years’ experience supporting senior executives in a corporate environment.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail.
• Strong interpersonal abilities to build effective relationships across teams and departments.
• Advanced proficiency in Microsoft Office applications, including PowerPoint, Word, and Excel.
• Demonstrated expertise in managing calendars and coordinating complex travel arrangements.
• Excellent written and verbal communication skills, with a proactive approach to problem-solving.
• Ability to work independently while being a resourceful and collaborative team player.
• Proven discretion and emotional maturity in handling sensitive information and competing demands.