Job Description
Job Description
E.L. Blake Inc. is seeking a full-time Executive Administrative Assistant to serve as a critical partner to our executive leadership team. In this role, you'll provide comprehensive administrative and operational support that enables effective decision-making and organizational efficiency. You'll manage complex calendars, orchestrate high-level meetings, coordinate domestic and international travel, and maintain confidential communication channels-freeing leadership to focus on scaling the business.
Pay: Depending on experience, you can make $45,000 - $65,000 per year!
Schedule: You'll typically work from 7:45 am to 4:45 pm.
Benefits You'll Enjoy:
- Health
- Dental
- Vision
- Life insurance
- 401(k) with company match
- Growth opportunities
- Responsible time off (RTO) policy
Are you the right Executive Administrative Assistant for our Columbus, GA office? Keep reading to find out!
WHAT YOU'LL DO AS OUR EXECUTIVE ADMINISTRATIVE ASSISTANT
Executive Support
- Maintain executive calendars with ≥95% accuracy, ensuring prioritization, prep time, and conflict resolution.
- Schedule meetings (participants, time zones, logistics) with ≥98% accuracy.
- Deliver agendas, pre-read materials, and executive briefings 100% on time.
- Distribute meeting notes and action items within 24 business hours for ≥95% of meetings.
- Triage executive inboxes daily; flag or address urgent matters the same business day.
- Draft, edit, and proofread correspondence and reports with ≥99% accuracy and minimal revision.
- Uphold zero breaches of confidentiality and maintain a consistently professional tone.
Travel & Logistics
- Coordinate domestic and international travel with ≥98% first-pass accuracy.
- Deliver complete travel itineraries ≥48 hours prior to departure for ≥95% of trips.
- Resolve travel disruptions independently in ≥90% of cases without escalation.
- Maintain travel profiles, visas, and passport documentation with zero preventable delays.
Administrative & Clerical
- Prepare purchase orders and process vendor invoices 100% on time in partnership with Finance.
- Submit executive expense reports with ≥95% accuracy within required timelines.
- Maintain filing systems with ≥98% retrievability accuracy; proactively manage office supplies to prevent shortages ≥95% of the time.
- Coordinate company birthday/work anniversary acknowledgements (100% completion), thank-you notes, appreciation gifts, and holiday lists.
- Keep common areas (meeting rooms, supply closets, reception) clean, organized, and ready.
Project & Event Coordination
- Support planning and execution of events within scope and budget for ≥95% of assigned events.
- Coordinate vendors, logistics, and schedules with ≤1 material issue per year.
- Track deadlines and milestones; issue reminders on time for ≥95% of tracked initiatives.
- Manage distribution of swag, welcome kits, and special recognition gifts.
Operations & Relationship Management
- Track project deadlines, KPIs, and strategic initiatives; send reminders and ensure progress updates.
- Respond to internal/external stakeholder inquiries within one business day and complete promised follow-ups ≥95% of the time.
- Coordinate interview scheduling with ≤2 errors or delays per year.
- Maintain accurate org charts, directories, and distribution lists with ≥98% accuracy.
OUR STORY
At E.L. Blake Inc., everything we do is rooted in collaboration, flexibility, and team empowerment! For over 12 years, our verified service-disabled, veteran-owned, and small disadvantaged business has been providing clients in the federal and public sectors with streamlined technical and business management services. Our specialty is training management for overseas deployments, helping soldiers plan and prepare for upcoming missions. Every team member plays a part in shaping our impactful projects, and we invest heavily in employee development. If you're ready to make a difference while growing alongside industry leaders, reach out today!
WHAT WE'RE LOOKING FOR
Must-Haves:
- Associate degree
- 4+ years of experience as an executive assistant, administrative assistant, or C-suite support associate
- Advanced proficiency in Microsoft Office, specifically Outlook, Excel, Word, and PowerPoint
- Ability to maintain strict confidentiality and handle sensitive information with discretion
- Proven ability to manage time effectively to handle high-volume, fast-paced workloads
- Exceptional written and verbal communication skills
- Strong organizational skills with meticulous attention to detail
- Great communication skills and the ability to interact with diverse organizational levels
- Professional presence and customer-service mindset
Bonus Qualifications:
- Experience supporting government contracts, corporate operations, or multi-site teams
- Experience coordinating complex travel and high-level meetings
- Proactive problem-solving skills with the ability to anticipate needs
- Bachelor's degree in business administration or related field
Ready to become our Executive Administrative Assistant? Applying takes just a few minutes with our initial application. We can't wait to learn more about you!
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