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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul>
 Benefits/Perks 
<ul>
<li>Flexible Scheduling</li>
<li>Competitive Compensation</li>
<li>Careers Advancement</li>
</ul>
Job Summary We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities 
<ul>
<li>Maintain calendar of appointments and meetings</li>
<li>Design the office layout with efficiency and organization in mind</li>
<li>Collaborate with human resources to create, update, and maintain office procedures</li>
<li>Maintain office equipment in good working order with the assistance of the IT department</li>
<li>Pay and record invoices</li>
<li>Negotiate contracts and pricing with vendors and service providers</li>
<li>Accurately maintain general office budget</li>
</ul>
Qualifications 
<ul>
<li>High school diploma/GED required, some college preferred</li>
<li>Previous experience as an Office Manager or similar position preferred</li>
<li>Understanding of office equipment, systems, and procedures</li>
<li>Skilled in Microsoft Office, Excel, and Outlook</li>
<li>Excellent time management skills and ability to prioritize multiple tasks</li>
<li>Strong problem-solving skills and attention to detail</li>
<li>Excellent verbal and written communication skills</li>
</ul>

Office Manager

<h3>Job Description</h3>
Job Description
Office Manager/Executive Administrator
 
A national commercial real estate development and investment company based in San Rafael seeks an experienced Office Manager and Executive Assistant to the CEO. This position is an integral part of the organization and will work closely with the CEO to oversee the running of the office, managing expenses, making travel arrangements, coordinating events, etc.
 
(Hybrid In-Office – Optional work from home Thursdays)
 
Responsibilities:
 
Provide top-notch executive administrative support to CEO.
 
Successfully manage company calendars by anticipating needs and proactively addressing conflicting priorities.
 
Handle incoming mail, correspondence, and internal communications across multiple channels.
 
Coordinate meetings and events, including preparing meeting materials, weekly pipeline reports, agendas, and obtaining food for weekly meetings. Taking notes at meetings for CEO and following up on action items
 
Assist with company’s private equity investors, including onboarding, monitoring incoming investor email account, and entering and maintaining investor database in Juniper Square.
 
Code expenses on monthly credit card statements and purchases made.
 
Create and maintain electronic and hard copy property folders.
 
Coordinate outgoing mail and FedEx packages.
 
Organize travel including air, hotel, and car rental reservations for the team.
Oversee all office management and operations, and take charge of office needs (phones, Xerox copier, computers, supplies, etc.).
 
In coordination with the HR team, oversee and assist with daily HR functions, including screening interviews, overseeing benefits and yearly insurance renewal, approving time off, and enforcing company policies and practices.
 
Qualifications:
5+ years’ experience in a support level role.
Advanced proficiency in Microsoft Office Suite, Gmail, Google Workspace Admin Console, and willingness to learn other software.
Tech savvy, and ability to take initiative to solve problems.
Hands-on approach overseeing projects and daily tasks.
Ability to work in a fast-paced environment and handle several tasks at once.
Attention to detail and accuracy in all work.
Proactive, driven, and polite approach to work.
Company DescriptionAHT Cooling Systems 
<h3>Company Description</h3>
AHT Cooling Systems

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Office Manager to join our team on a contract basis in Torrance, California. In this role, you will oversee daily administrative operations, ensure the office runs smoothly, and support team productivity through effective management of supplies and resources. This position requires a self-motivated individual with strong organizational skills and attention to detail. Responsibilities: • Supervise and manage daily administrative activities to ensure seamless office operations. • Monitor and replenish office supplies to maintain adequate inventory levels. • Handle accounts payable tasks, including processing invoices and managing payments. • Perform receptionist duties, such as greeting visitors and handling incoming calls. • Coordinate office maintenance and liaise with vendors to address facility needs. • Organize and maintain office records, ensuring accuracy and accessibility. • Assist in scheduling meetings and managing calendars for team members. • Support new employee onboarding by preparing workspaces and necessary materials. • Address any operational challenges promptly to minimize disruptions. • Foster a positive and productive work environment for all staff.• Proven experience in office management or administrative roles. • Strong organizational skills with the ability to multitask effectively. • Proficiency in handling accounts payable processes. • Familiarity with ordering and maintaining office supplies. • Excellent communication and interpersonal abilities. • Ability to manage receptionist duties professionally and efficiently. • Competence in using office software and tools for administrative tasks. • High attention to detail and commitment to maintaining accurate records.

<h3>Job Description</h3>
Position Overview 
Ultimate Staffing Services is actively seeking an experienced Office Manager to join their client's team in Mountain View, California. The Office Manager will be responsible for overseeing the daily operations of the office, ensuring smooth administrative functions, and maintaining an organized and efficient work environment. 
Key Responsibilities 
<ul>
<li>Manage day-to-day office operations, supplies, and equipment.</li>
<li>Coordinate administrative support functions, including reception, mail distribution, and filing systems.</li>
<li>Oversee office budgets and expenses; manage vendor relationships.</li>
<li>Organize meetings, company events, and travel arrangements.</li>
<li>Ensure compliance with company policies and health/safety regulations.</li>
<li>Support HR functions such as onboarding new employees and maintaining personnel records.</li>
<li>Act as the point of contact between staff, management, and external partners.</li>
<li>Maintain a clean, safe, and well-organized office environment.</li>
<li>Troubleshoot basic IT or facility-related issues and coordinate with service providers as needed. </li>
</ul>
Requirements 
<ul>
<li>Proven experience as an Office Manager, Administrative Manager, or similar role.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent written and verbal communication.</li>
<li>Proficiency in Microsoft Office Suite and general office software.</li>
<li>Ability to multitask and handle changing priorities in a fast-paced environment.</li>
<li>High school diploma or equivalent (Bachelor's degree preferred). </li>
</ul>
Preferred Qualifications 
<ul>
<li>Experience managing budgets and office vendors.</li>
<li>Familiarity with HR processes and tools.</li>
<li>Knowledge of workplace health and safety standards. </li>
</ul>
Required Work Hours 
Monday to Friday, first shift. 8am-5pm 
 Additional Details 
This is a supervisory position with a minimum pay of $33 and a maximum pay of $45 per hour. 
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

<h3>Job Description</h3>
Company Description
KAPPLER is a leading medical solutions provider that has been revolutionizing the medical and dental industry since 1947. With a focus on designing efficient, ergonomic, and modern medical and dental practices globally, Kappler offers over 7 decades of experience in delivering functional, innovative, and aesthetically pleasing designs. The company prioritizes establishing lasting relationships with clients and providing proven structured processes, ergonomic furnishings, and efficient workflows for practices.
 
Role Description
This is a full-time on-site role for an Office Manager at KAPPLER in Charlotte,NC. The Office Manager will be responsible for overseeing office operations, managing administrative tasks, overseeing accounting and billing, procurement for shipments and deliveries and handling office equipment and supplies.
 
<ul>
<li>Administrative Oversight: Managing day-to-day administrative functions such as handling correspondence, maintaining office supplies, overseeing mail distribution, and ensuring the office environment is clean, organized, and functional.</li>
<li>Budget and Expense Management: Managing office budgets, processing invoices, monitoring expenses, and working with accounting department and payroll team.</li>
<li>Scheduling and Coordination: Organizing client and vendor meetings, coordinating travel arrangements and scheduling deliveries and installations.</li>
<li>Vendor and Facility Management: Liaising with vendors and service providers, negotiating contracts, managing office equipment maintenance, and ensuring facilities meet the needs of the organization.</li>
<li>Recordkeeping: Maintaining accurate records, and managing sensitive documentation such as contracts, employee files, and financial records.</li>
<li>Vendor, Client and Partner Interaction: Serving as the first point of contact for clients or visitors at the office, communicating with clients, partners and vendors on A/P and A/R and insurances for company and employees.</li>
<li>Procurement: Organize and track national and international shipments, coordinate with shipping companies, brokers and movers. Ensure efficient and timely delivery of shipments.</li>
</ul>
 
To excel in this role, you should possess strong organizational, leadership, and communication skills, as well as the ability to multitask and adapt to changing priorities.
 
Requirements:
<ul>
<li>Proficiency in Microsoft Office and Quickbooks</li>
<li>Experience in basic accounting and procurement</li>
<li>Solid understanding of budgeting</li>
<li>Highly organized and ability to quickly adapt</li>
</ul>
 
Please submit your resume to be considered as a candidate.

<h3>Job Description</h3>
Job Description
Duties:&nbsp;Oversee the general operations of both Monroeville and Greentree offices and ensure that logistical needs are met. Maintain stock of all supplies. Greet visitors. Conduct clerical duties. You will be an essential part of the smooth daily operation of our business. This position reports to the human resources manager.
Responsibilities:
<ul>
<li>Oversee daily operations of two offices</li>
<li>Keep organized ledger of residents and office expenses</li>
<li>Reconcile monthly finances for clients</li>
<li>Remain on budget by always seeking the best prices for supplies and services</li>
<li>Facilitator of all supplies and groceries for agency homes in Monroeville area</li>
<li>Ensure all office equipment is functioning properly</li>
<li>Monitor supply stock keeping par levels and place orders as needed</li>
<li>Greet visitors to the office, answering any questions they might have</li>
<li>Open communicator with all agency home staff</li>
<li>Organize and update files as needed</li>
<li>Answer phones, emails, and conduct basic clerical work</li>
<li>Creates, organizes and maintains files for the principal's correspondence and records, to include document formatting and proofing</li>
<li>Organizes and prepares complex documents, spreadsheets, and presentation material by using multiple computer applications (such as Microsoft Office), while also gathering and summarizing data for special reports</li>
<li>Maintain all Vehicle maintenance for agency vehicles</li>
</ul>

<h3>Job Description</h3>
Job Description
Ready to join the coolest crew in town? Dancing Supplies Depot is on the hunt for an administrator.
Are you ready to join our team? Our new office manager should have the following skills and experience.
Management and leadership skills
Strong communication skills
Retail sales Experience
Quick Books and Computer Skills
Pointe of Sales System
Inventory management: receiving and transferring of inventory. Ticketing, restoking, labeling and manual counts need to be performed.
Strong customer service skills. Must be able to resolve situations that may arise with customers, vendors etc.
Bilingual is a PLUS
Dance Knowledge is a PLUS
Company DescriptionA wonderful work environment full of happiness, glitter and bows with room to grow. 
<h3>Company Description</h3>
A wonderful work environment full of happiness, glitter and bows with room to grow.

<h3>Job Description</h3>
Job Description
At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes' Next Billion Dollar Startups, Forbes' Cloud 100, the Inc. 5000, and Fast Company's World's Most Innovative Companies.
At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!
We are seeking a punctual and professional Office Manager with exceptional interpersonal skills to join our fast-growing, fun and dynamic office in Lehi. 
We care deeply about our office environment, how it looks, and what it says about us. You will be responsible for the presentation of our space and will maintain and improve the experience for everyone who visits us. You will also provide additional support assisting with scheduling vendors, candidates, guests and various company events.
RESPONSIBILITIES
<ul>
<li>Oversee entry to the building during open office hours</li>
<li>Warmly greet employees, visitors, partners, vendors, and candidates</li>
<li>Help maintain a safe, clean, organized and welcoming environment</li>
<li>Promote a positive front office atmosphere and a collegial corporate culture</li>
<li>Manage processes to ensure adherence to Podium's standards</li>
<li>Manage setup, coordination and scheduling of on-site company events</li>
<li>Manage a high level budget </li>
<li>Plan and execute company-wide events</li>
<li>Coordinate calendars and scheduling for office events and Podium Perks (ebikes, food trucks, etc.)</li>
<li>Maintain relationships with onsite vendors. ie. Podium Cafe, daycare, etc. </li>
<li>Order company meals and manage snack and beverage vendors</li>
<li>Oversee shipping and receiving of USPS, FedEx, and UPS</li>
<li>Ensure that the conference rooms, kitchens and supply areas are well stocked and maintain supply inventory</li>
<li>Collaborate with other team members and departments on a variety of projects</li>
</ul>
REQUIREMENTS
<ul>
<li>6 months - 2 years of experience with event coordination or office management</li>
<li>Bachelor's degree in administration or equivalent experience</li>
<li>Proficiency in standard Mac applications</li>
<li>Highly organized and a natural problem-solver</li>
<li>Excellent verbal and written communication skills</li>
<li>Ability to exhibit integrity and professionalism while remaining personable and approachable</li>
<li>Ability to handle multiple tasks with accuracy and efficiency</li>
</ul>
BENEFITS
<ul>
<li>Work in this building in Lehi, UT 5 days a week</li>
<li>Open and transparent culture</li>
<li>Life insurance, long and short-term disability coverage</li>
<li>Paid maternity and paternity leave</li>
<li>Fertility Benefits</li>
<li>Excellent medical, dental, and vision benefits</li>
<li>401k Plan</li>
<li>Bi-annual swag drops with cool Podium gear and apparel</li>
<li>A stellar HQ (Utah) gym with local professional coaches and classes offered</li>
<li>Onsite HQ (Utah) child care center, subsidized for employees</li>
</ul>
Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.

<h3>Job Description</h3>
Job Description
[DIRECT HIRE] OFFICE MANAGER | OVERLAND PARK, KS |
We are searching for an Office Manager to support a Kansas City-area general contracting firm specializing in commercial construction projects.
<ul>
<li>Anticipate $65K-$80K annual base salary</li>
<li>Full suite of benefits: Health, 401K, PTO</li>
<li>Professional Training Opportunities</li>
<li>Business Casual Environment, small team</li>
<li>Office-based, M-F, 8am-5pm (some flexibility if needed)</li>
</ul>
Responsibilities:
<ul>
<li>Manage office operations: Supplies stocking, technology setup, compliance (COIs, audits, insurance renewals).</li>
<li>Provide accounting support: QuickBooks tracking, payables/receivables, payroll admin, 1099 preparation, pay applications, lien waivers.</li>
<li>Handle HR: Onboarding, PTO management, employee files, performance reviews, benefits coordination, terminations.</li>
<li>Serve as receptionist: Greet clients, answer calls, sort mail, prepare beverages/lunches.</li>
<li>Support executives/PMs: Schedule management, meeting notes, PROCORE document filing, bid tracking, submittals, event planning.</li>
<li>Assist marketing: CRM lists, social media, client gifts, SWAG management.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma required; Associate's/Bachelor's in business/admin preferred.</li>
<li>2+ years in professional small office setting (construction, accounting, legal, banking).</li>
<li>Strong interpersonal/customer service skills; professional appearance and positive attitude.</li>
<li>Proficiency in MS Office (Outlook, Word, Excel) and QuickBooks.</li>
<li>Experience in HR, accounting support, and project admin preferred.</li>
<li>Willingness to complete PROCORE certification and become Notary Public.</li>
<li>Excellent organizational skills and adaptability.</li>
</ul>
Keywords: Office manager, construction admin, QuickBooks, PROCORE, HR onboarding, accounting support, payables receivables, 1099 preparation, customer service, small office, compliance, COI management, lien waivers, submittals, executive assistant.

<h3>Job Description</h3>
OFFICE MANAGER | HOLSCHER ARCHITECTURE | BELVEDERE, CA&nbsp;
We are a small, high end residential architecture firm seeking a part-time office manager to oversee day-to-day operations, financial reporting, and project accounting. The ideal candidate is a proactive, detail-oriented professional who thrives in a project-based environment and enjoys streamlining financial processes, enhancing operational efficiency, and contributing to a collaborative creative team.&nbsp;
 
KEY RESPONSIBILITIES:
● Serve as a point of contact for clients, consultants, engineers, surveyors, and general contractors
● Coordinate sourcing of project materials in collaboration with clients and suppliers
● Maintain and manage office equipment, supplies, and vendor relationships
● Organize project information, tasks, and deadlines using our Teamwork project management software to support efficient workflows
● Copy meeting notes and assist with task prioritization for project managers
● Prepare and send client invoices, track payments, issue collection reminders, manage bank deposits, and support financial reporting
● Assist the bookkeeper with reconciliations and accounting tasks
● Contribute to website updates and marketing initiatives
QUALIFICATIONS:
● Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
● 1–3 years of accounting experience, ideally with project-based billing; QuickBooks experience preferred
● Prior experience in the architecture, engineering, or construction industry is a plus
● Familiarity with Teamwork project management software is helpful but not required
● Proficiency with Google Workspace and Microsoft 365
● Exceptional organizational, communication, and interpersonal skills
● Strong attention to detail, ability to multitask and problem solve
● Self-motivated, dependable, and committed to the success of the project, team, and firm
POSITION DETAILS:
● Schedule: Approximately 20 hours per week, on-site in Belvedere, CA
● Hours: Flexible, typically arrive between 9am-11am and depart between 1pm-3pm, five days per week
● Compensation: Commensurate with experience
TO APPLY:&nbsp;
Please email your cover letter and resume with the subject line “Office Manager” to <a href="mailto:phoebe@harch.com" target="_blank">phoebe@harch.com</a> To learn more about us and our work, visit our website at: <a href="http://www.harch.com&amp;nbsp" target="_blank">www.harch.com&amp;nbsp</a>;
 
No unsolicited phone calls or drop-in visits please. Thank you!

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