Job Description
Job Description
Job Duties:
- Opening correspondence, answering phone calls and acting as the office’s primary point of contact.
- Assists Managers, Supervisors, and Technicians with various administrative tasks.
- Assists with timecard and expense coding and reporting.
- A/P and A/R duties, including collections of past due invoices.
- Files and maintains records: employee files, customer files, training documents, etc.
- Manages the Company's profile and safety reporting on contractor compliance portals such as Browze, IS Networld, etc.
- Serve as backup to Supply Chain Coordinator
- Maintains office supply inventory for front office
- Issues purchase orders directly for front office services/supplies
- Manages some vendor relationships, such as the uniform supplier, janitorial services, etc.
- Processing invoices.
- Scheduling maintenance visits and ordering furniture and equipment necessary for seamless operations.
- Completing administrative tasks, like filing paperwork and updating employee records.
- Assisting other employees, such as helping with onboarding or ensuring workers have the necessary resources.
- Planning company events, such as retreats and holiday parties.
- Assisting with making travel arrangements for employees.
- Regularly updating employee health and safety policies.
- Such other and further duties as assigned by the Company’s President or Vice President.
Experience:
- High School Diploma or equivalent
- Previous experience as an Office Manager, Executive Assistant, Administrative Assistant, and/or other administrative function preferred.