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<h3>Job Description</h3>
Job Description
General Office and Office Manager for a Manufacturing Job Shop and OEM.
 
Quick Books
 
Smaller firm with good long term history and stability.
Reporting to President the Office Manager would be responsible to manage duties.
 
Long time person is retiring.
 
Must have experience with Quick Books.
 
Responsibilities include: payroll, A/P, A/R.&nbsp; Working with our accountant on estimated taxes &amp; year end taxes.
 
Filing, sorting mail.&nbsp; Employee benefits, minor IT solutions, ordering office supplies.
 
Should have experience working for a manufacturing company.
 
This could be a flexible hour position.&nbsp; Some weeks may be 32 hours, and others 40 hours.
 
Day shift-$30-$36/hour starting wage
 
• AR/AP experience
• Wisconsin Sales and Use Tax
• HR duties including payroll, garnishments, 401K, insurance and flex spending
 
• Reconcile bank, credit card, invoices and petty cash
• General ledger reconciliation and journal entries
• Assist with monthly, quarterly and year end closing procedures
• Inventory reconciliation
• Compute and file Sales and Use Tax
 
• Compute figures such as balances, totals, or commissions.
• Analyze financial activities of establishments or departments and provide input into budget planning and preparation processes.
• Participate in the work of subordinates to facilitate productivity or to overcome difficult aspects of work.
Equal Opportunity/Affirmative Action Employer
Company DescriptionAmerican Technical Services (ATS), Inc., is a full service employment agency located in Southeastern Wisconsin. We supply Direct Hire, Temporary to Permanent and Permament employees to businesses in this area. The foundation of our agency is in the detail. Our goal is to completely understand our client needs and match them to the skills and interests of our applicants. ATS knows that if we place candidates in positions they want to work in and are able to perform, we increase the likelihood of success for both the applicant and the Client Company. 
<h3>Company Description</h3>
American Technical Services (ATS), Inc., is a full service employment agency located in Southeastern Wisconsin. We supply Direct Hire, Temporary to Permanent and Permament employees to businesses in this area. The foundation of our agency is in the detail. Our goal is to completely understand our client needs and match them to the skills and interests of our applicants. ATS knows that if we place candidates in positions they want to work in and are able to perform, we increase the likelihood of success for both the applicant and the Client Company.

Office Manager

<h3>Job Description</h3>
Job Description
We are looking for a year-round Office Manager in Arvada! This is a great company, with a supportive and fun culture!
They will uphold the Aqua-Tots Core Values in every interaction, whether with children, parents or staff members. We offer:
<ul>
<li>Daily and monthly bonuses!</li>
<li>$1000 bonus for every 1000 hours worked!</li>
<li>Top-notch job training</li>
<li>An awesome work environment</li>
<li>Flexible hours</li>
<li>Year-round positions</li>
<li>Competitive pay</li>
<li>Lots of FUN and lots of teamwork!</li>
<li>A rewarding job experience</li>
</ul>
ATD Office Manager:
· 30-40 hours per week in school
o Subject to change based on school's need
· 1 hour per week participating in school manager's meeting
· 4-6 hours per week for administrative tasks
o Completing DSJ
o Completing weekly reports
o Scheduling private lessons
· 4-6 hours per week training and conducting front desk assessments. Time based on demand
o Quality of calls
o Sales training
o Customer Concerns
· All other hours are found fully dressed out on deck, working front desk, or as manager on duty
· Uphold Aqua-Tots Swim Schools Core Values
· Responsible for hiring, training, assessing, coaching and performance of office staff
· Responsible for developing goals to achieve revenue budgets each month
· Responsible for organization within the school following GMs direction
· Ensures cleanliness from floor to ceiling
· Ensure accurate timesheets and hours that reflect the true schedule for office staff
· Verify time clock with scheduled shifts in WIW prior to payroll
· Oversee substitutes and resolve scheduling conflicts
· If no office staff is available for shift, it is the OM's responsibility to cover
· Anticipate staffing needs
· Ensure quality of Aqua-Tots standard
· Evaluate weekly sales and create daily targets (conversions, revenue, saving withdrawals)
o Verify targets are achieved
· Develop, mentor, and identify future leaders in the next generation of excellent front desk representatives for Aqua-Tots
· Schedule monthly in-services and choose the in-service topic for the month
· Follow and implement Aqua-Tots Swim Schools customer service guidelines to ensure an exceptional customer experience for every customer
· Ensure quality and customer service standard
· Communicate effectively with potential and existing customers
· Build relationships with families, know their names and their children's names
· Address customer concerns, providing a win/win outcome
· Respond to parents within 24 hours of any reported instructor performance concern
· Use the customer-focused principle in each customer interaction
· Report unresolved complaints to General Manager
As a leader in swim instruction for over 25 years, Aqua-Tots is the largest swim school in the nation. We teach children ages 4 months to adults. If you think you would be an amazing addition to the team, please fill out our online application! We cannot wait to meet you soon!!

<h3>Job Description</h3>
Job DescriptionOffice Manager Job Ad.pdf 218.36 KBBenefits/Perks
<ul>
<li>Flexible Scheduling</li>
<li>Competitive Compensation</li>
<li>Careers Advancement</li>
</ul>
Job SummaryWe are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities&nbsp;
<ul>
<li>Maintain calendar of appointments and meetings</li>
<li>Design the office layout with efficiency and organization in mind</li>
<li>Collaborate with human resources to create, update, and maintain office procedures</li>
<li>Maintain office equipment in good working order with the assistance of the IT department</li>
<li>Pay and record invoices</li>
<li>Negotiate contracts and pricing with vendors and service providers</li>
<li>Accurately maintain general office budget&nbsp;</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, some college preferred</li>
<li>Previous experience as an Office Manager or similar position preferred</li>
<li>Understanding of office equipment, systems, and procedures</li>
<li>Skilled in Microsoft Office, Excel, and Outlook</li>
<li>Excellent time management skills and ability to prioritize multiple tasks</li>
<li>Strong problem-solving skills and attention to detail</li>
<li>Excellent verbal and written communication skills</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated and organized Office Manager to join our team in Palo Alto, California. This position is an onsite role, requiring consistent availability from Monday to Friday. As a Contract to permanent opportunity, it offers the potential to transition into a long-term position. The ideal candidate will play a key role in ensuring smooth office operations while providing administrative support and maintaining a welcoming environment. Responsibilities: • Coordinate daily office tasks, including preparing meeting materials, scanning documents, and entering data accurately. • Offer support to the Client Services team by assisting with administrative duties and ensuring seamless collaboration. • Manage reception duties, greeting visitors and maintaining a hospitable office atmosphere. • Organize and maintain office supplies, ensuring resources are readily available for staff needs. • Assist in planning and executing meeting setups, including catering and hospitality arrangements. • Utilize systems such as Salesforce and Orian to manage workflows and maintain accurate records. • Handle accounts payable tasks, ensuring timely and accurate processing of invoices. • Proactively identify opportunities to improve office efficiency and implement creative solutions. • Uphold a detail-oriented presence while representing the company and interacting with clients and team members. • Maintain confidentiality and discretion in handling sensitive information.• At least 1 year of experience in an administrative or office management role. • Strong interpersonal skills with an outgoing and approachable personality. • Ability to work independently, prioritize tasks, and manage projects effectively. • Proficiency in Microsoft Office applications is preferred but not required. • Excellent organizational skills and attention to detail. • Familiarity with systems like Salesforce or Orian is a plus. • Detail-oriented approach and ability to maintain a business casual dress code. • Capacity to handle confidential information discreetly and responsibly.

<h3>Job Description</h3>
Job Description
INTRODUCTION
Company Overview: 
BioMatrix is a nationwide, independently-owned infusion pharmacy with decades of experience supporting patients on specialty medication. Our compassionate care team helps patients navigate the often-challenging healthcare environment. We treat our patients like family and get them started on therapy quickly. We work closely with them as well as their family and their healthcare providers throughout the patient journey, staying focused on optimal clinical outcomes. 
At BioMatrix the heart of our Inclusion, Diversity, Equity, &amp; Access (IDEA) philosophy is the commitment to cultivate a welcoming space where everyone’s contributions are acknowledged and celebrated. Our goal is to draw in, develop, engage, and retain talented, high-performing individuals from diverse backgrounds and viewpoints. We believe that both respecting and embracing diversity enriches the experiences and successes of our patients, employees, and partners.
Schedule:
It is anticipated that an incumbent in this role will work Monday through Friday between 8am and 5pm Eastern Standard Time. Schedule subject to change based on business needs.
Location:
It is anticipated that an incumbent in this role will work on-site at our location in Plantation, FL. Work location subject to change based on business needs.
Job Description:
An Officer Manager with BioMatrix Specialty Infusion Pharmacy is an integral member of our team who serves as a highly organized, professional, and proactive liaison for our Ambulatory Infusion Suite patients and our senior leadership team. This key role will support multiple senior leaders, manage administrative operations, and will sit at the front desk to warmly welcome infusion patients and corporate office visitors. The ideal candidate will be comfortable balancing a dynamic workload of patient access, executive support, and site coordination responsibilities, ensuring our patients, leaders, and workplace have what is needed for successful outcomes.
QUALIFICATION REQUIREMENTS
<ul>
<li>High school diploma or GED required</li>
<li>Minimum of four (4) years of prior experience supporting patients and/or senior leaders, and managing office operations required</li>
<li>Exceptional interpersonal and communication skills, with a focus on hospitality and service</li>
<li>Proficiency with balancing multiple priorities with a solutions-oriented approach</li>
<li>High degree of professionalism, discretion, and attention to detail</li>
<li>Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new systems</li>
<li>Experience managing physical office spaces and coordinating with vendors</li>
</ul>
QUALIFICATIONS PREFERRED
<ul>
<li>Bachelor’s degree preferred</li>
<li>Minimum of six (6) years of prior experience supporting patients and/or senior leaders and managing office operations preferred</li>
</ul>
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
<ul>
<li>Serve as the first point of contact for all Ambulatory Infusion Suite patients and corporate office visitors, ensuring a professional, welcoming office environment.</li>
<li>Manage front-desk operations, ensuring accurate and timely collection of patient demographics, insurance information, and clinical documentation to support smooth care coordination.</li>
<li>Ensure adherence to regulatory, privacy (HIPAA), and billing requirements while updating and auditing registration records to minimize errors and support proper reimbursement.</li>
<li>Provide administrative support to multiple senior leaders, including calendar management, travel coordination, meeting planning, expense reporting, etc.</li>
<li>Manage security access and maintenance needs for all employees and visitors, keeping records up to date and coordinating with building management as needed.</li>
<li>Oversee general site operations, including supply ordering, office maintenance requests, and vendor coordination.</li>
<li>Coordinate coffee service and other office amenities to ensure a positive day-to-day experience for employees and guests.</li>
<li>Organize and support onsite meetings and events, including logistics, catering, and room setups.</li>
<li>Handle incoming calls, mail distribution, and general administrative tasks as needed.</li>
<li>Proactively identify opportunities to improve processes and support a high-functioning, collaborative work environment.</li>
<li>Travel up to 20% of the time to support offsite meetings, events, or other business needs.</li>
</ul>
KNOWLEDEGE, SKILLS AND ABILITIES REQUIREMENTS
<ul>
<li>Strong understanding of executive-level administrative support practices, including calendar management, travel arrangements, meeting planning, and expense processing.</li>
<li>Familiarity with office operations and facility coordination, including vendor management and supply ordering.</li>
<li>Knowledge of basic security and access control protocols for an office environment.</li>
<li>Understanding of event planning logistics, hospitality services, and visitor management best practices.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general comfort with office technology and systems.</li>
<li>Exceptional organizational skills with the ability to manage multiple competing priorities simultaneously.</li>
<li>Strong interpersonal and communication skills, both verbal and written, with an emphasis on professionalism and customer service.</li>
<li>High attention to detail and accuracy in all administrative tasks.</li>
<li>Problem-solving skills with the ability to anticipate needs and implement proactive solutions.</li>
<li>Ability to coordinate logistics for onsite and offsite meetings and events, including travel and catering arrangements.</li>
<li>Capable of maintaining confidentiality and exercising discretion when handling sensitive information.</li>
<li>Ability to provide support to multiple senior leaders with varying styles and priorities.</li>
<li>Ability to establish and maintain effective working relationships across all levels of the organization.</li>
<li>Ability to create a welcoming, polished environment for visitors, clients, and internal staff.</li>
<li>Ability to remain flexible, adapt to changing needs, and thrive in a fast-paced office setting.</li>
<li>Ability to travel up to 20% of the time for business needs, including offsite meetings and events.</li>
<li>Ability to take initiative, work independently with minimal supervision, and demonstrate strong judgment.</li>
</ul>
Communication Skills 
<ul>
<li>Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. </li>
<li>Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. </li>
</ul>
Computer Skills 
<ul>
<li>Become and remain proficient is all programs necessary for execution.</li>
</ul>
PHYSICAL DEMANDS AND WORK ENVIRONMENT
<ul>
<li>This position requires regular sitting with occasional walking, standing, kneeling or stooping. </li>
</ul>
<ul>
<li>This position requires the use of hands to finger, handle or feel objects and the ability to reach with hands and arms. </li>
<li>This position requires constant talking and hearing. </li>
<li>Specific vision abilities required by this job include close vision and the ability to adjust focus. </li>
</ul>
<ul>
<li>This position must occasionally lift and/or move up to 20 pounds</li>
<li>Required to move/lift physical hardware.</li>
</ul>
PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If needing a reasonable accommodation within the application process, please contact the BioMatrix People &amp; Culture team at <a href="mailto:Careers@BioMatrixsprx.com" target="_blank">Careers@BioMatrixsprx.com</a> or 954.385.7322 x 1425.
​ 
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
OTHER 
<ul>
<li>Will participate in legal and ethical compliance training each year.</li>
<li>Will consistently behave in compliance with the BioMatrix, LLC’s legal and ethical policies and procedures.</li>
<li>Will abide by the policies of BioMatrix, LLC as set forth in the Compliance Manual.</li>
<li>Will not participate in any conduct considered to be unethical or illegal.</li>
</ul>

EXPECTATION FOR ALL EMPLOYEES 
Supports the organization's mission, vision, and values by exhibiting the following behaviors: integrity, dedication, compassion, enrichment and enthusiasm, places patients first, is all-in with stacked-hands, and is focused on relentless consistency wins.
GENERAL INFORMATION: 
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. 
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate. 
Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization's services (may include: visitors, patients, employees, or others).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

<h3>Job Description</h3>
Job Description
We are currently seeking a meticulous and organized individual to join our team as a Office Manager. In this role, you will be responsible for various financial and administrative tasks crucial to the efficient operation of our business. If you have a background in business office environments, possess strong clerical and accounting skills, and are dedicated to providing excellent customer service, we encourage you to apply. Join a company recognized by Forbes as one of America’s Best Mid-Size Employers!
Duties and Responsibilities:
<ul>
<li>Previous experience working in a car dealership or business office.</li>
<li>Demonstrated experience in cash handling.</li>
<li>Strong clerical skills with attention to detail.</li>
<li>Accounts payable experience and familiarity with basic accounting functions.</li>
<li>An Associate's degree or two (2) years of related experience.</li>
<li>Exceptional customer service skills.</li>
<li>Strong ethical standards.</li>
</ul>
Benefits:
<ul>
<li>Medical Plan</li>
<li>Dental Plan</li>
<li>Vision Plan</li>
<li>Life Insurance Plan</li>
<li>401(K) with employer match</li>
<li>Stock Purchase Plan</li>
<li>Paid Time Off</li>
</ul>
America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story.
Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, and any state or local requirements for necessary licensure, as applicable
#LOT1

<h3>Job Description</h3>
Job Description
GENERAL PURPOSE
Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders.
DISTINGUISHING CHARACTERISTICS
This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.
ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)
The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class
<ul>
<li>Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue.</li>
<li>Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.</li>
<li>Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities.</li>
<li>Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned. </li>
<li>Drafts and manages correspondence and files for Program Leadership.</li>
<li>Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders.</li>
<li>Conducts research for leadership and may make recommendations for action.</li>
<li>Serves as member of leadership team and leadership committees on special assignments.</li>
<li>Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.</li>
<li>Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership.</li>
<li>Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs. </li>
<li>Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor.</li>
<li>Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information.</li>
<li>Attends all staff meetings unless approval for non-attendance is secured by the Regional Director.</li>
</ul>
MINIMUM QUALIFICATIONS AND CERTIFICATIONS &amp; LICENSES
Education, Training and Experience
A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor’s degree in business or a related field; two (2) years of experience of clerical or other administrative experience in a variety of capacities, with at least two (2) years of administrative supervisory experience.
Licenses; Certificates; Special Requirements:
<ul>
<li>California driver’s license &amp; current vehicle insurance/registration if driving; and,</li>
<li>Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles</li>
</ul>
Schedule: Monday – Friday, 8:00 am - 5:00 pm with some on call responsibilities
Interested? Join us at our open interviews on Wednesdays from 2-4PM, located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670

<h3>Job Description</h3>
Office Manager &amp; Executive Assistant — Evoscapes Design + Build | San Diego, CA
About Us
Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California.
We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we’re looking for an Office Manager &amp; Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow.
This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence.
What You’ll Do
You’ll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly.
Accounting &amp; Financial Management
<ul>
<li>Manage weekly and monthly cash flow forecasting.</li>
<li>Perform daily reconciliations for all bank and credit accounts.</li>
<li>Oversee accounts payable and receivable, job costing, and project P&amp;L tracking.</li>
<li>Prepare monthly and end-of-project financial reports and assist with PM bonus calculations.</li>
</ul>
Operations &amp; Compliance
<ul>
<li>Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins.</li>
<li>Track permits, insurance, and business licenses, keeping everything current.</li>
<li>Build and maintain invoice tracking spreadsheets for PMs and owners.</li>
<li>Monitor ConstructionOnline and photos for progress verification.</li>
</ul>
Executive &amp; Administrative Support
<ul>
<li>Manage the owner’s daily schedule, emails, and priorities.</li>
<li>Coordinate meetings, take notes, and ensure action items are completed.</li>
<li>Handle confidential administrative and occasional personal tasks.</li>
<li>Maintain company files, records, and reporting systems for accuracy and efficiency.</li>
</ul>
Who You Are
You’re not just an “office person.” You’re a systems thinker, a financial guardian, and a trusted right hand to leadership.
<ul>
<li>You’ve spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies.</li>
<li>You know QuickBooks Online like the back of your hand.</li>
<li>You’re fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools.</li>
<li>You’re organized, calm under pressure, and love keeping things running smoothly.</li>
<li>You care deeply about accuracy, communication, and professionalism.</li>
<li>You want to grow with a company that’s scaling quickly and values your initiative.</li>
</ul>
Why Evoscapes?
<ul>
<li>Be part of a creative, high-performance team building one of San Diego’s premier outdoor living brands.</li>
<li>Work directly with ownership and have a voice in how the business grows.</li>
<li>Enjoy autonomy, respect, and visibility, your work matters every day.</li>
<li>Competitive salary + performance bonuses + long-term growth opportunities.</li>
<li>A beautiful, collaborative work environment in San Diego, CA.</li>
</ul>
Location: In-office (San Diego, CA)
Schedule: Full-time, Monday–Friday
Compensation: Competitive salary + performance-based bonuses

<h3>Job Description</h3>
Job DescriptionEARLY LEARNING RESOURCE CENTER OFFICE MANAGER JOB DESCRIPTION SALARY RANGE:&nbsp; $44,000-47,000&nbsp;JOB DEFINITIONThe Early Learning Resource Center’s (ELRC) Office Manager oversees general office operations to ensure the smooth running of the office. The Office Manager will work to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This individual will ensure overall office management including, 1) planning, organizing, and facilitating office administration across all sites, 2) managing facilities across downtown hub and satellites, 3) organizing the office space efficiently, and 4) organizing celebrations, meetings, and professional development days. The Office Manager plays an integral role in program operations, working in conjunction with the ELRC Director and Assistant Directors. This individual MUST be a people person who brings a positive attitude to their work and who naturally responds to challenges with a ‘can-do’ and problem-solving sensibility. &nbsp;RESPONSIBILITIES AND DUTIES&nbsp;
<ul>
<li>Maintain the office condition and arrange for necessary repairs acting as the liaison with building management.</li>
<li>Ensure that all office environments are welcoming to clients and guests (bulletin boards and notices posted, up-to-date resource materials available, water for guests) and maintain supply inventory for all offices.</li>
<li>Facilitate onboarding and offboarding of staff by working with the DHS-HR, DHS-IT, CFA-HR, ELRC Director and Staff Development Specialist.</li>
<li>Support Clerical Team by assisting with training of new clerical staff, attending weekly clerical meetings, overseeing special projects, and serving as back-up for clerical roles as needed.</li>
<li>Work with the leadership team to coordinate meetings and agency-wide events including agenda development, inviting attendees and room reservations.</li>
<li>Collaborate with the Outreach &amp; Resource Community Liaison to prepare outreach materials for tabling events.</li>
<li>Collaborate with Assistant Directors of Family Services, Director of ELRC Program Engagement and Family Supervisors to ensure effective operations of satellite locations including staffing, equipment, resource distribution and scanning/uploading.</li>
<li>Coordinate and facilitate All Staff , Safety Committee and Welcome Committee meetings.</li>
<li>Responsible for administrative duties related to supporting staff including identifying and facilitating needed equipment and developing training tip sheets and toolkits on a variety of programs and technologies</li>
<li>Organize ELRC and OCDEL communications, announcements, policies, procedures, and spreadsheets on SharePoint.</li>
<li>&nbsp;Serve along with the Clerical Supervisor as the agency’s lead/liaison with DHS-IT for Help Desk, Clerical Inboxes, and On-Base including facilitating document sharing for internal or external audits. </li>
<li>Support effective communication by forwarding ELRC 5 &amp; PA.gov emails and coordinating ELRC activities across multiple locations including satellites.</li>
<li>Proofread varying types of materials to ensure correct grammar, completeness, consistency, and adherence to agency policy.&nbsp; </li>
<li>Complete other duties as assigned.</li>
</ul>
QUALIFICATIONS&nbsp;
<ol>
<li>PROFESSIONAL KNOWLEDGE AND ABILITIES</li>
</ol>
<ul>
<li>Excellent interpersonal skills and the ability to work collaboratively in a team-oriented atmosphere.&nbsp;</li>
<li>Excellent communication skills, including accurate and effective written and verbal communications.&nbsp;</li>
<li>Excellent attention to detail.</li>
<li>Excellent organization skills, including organizing&nbsp;workspace and computer files, project scheduling, time management&nbsp;skills&nbsp;and prioritizing certain activities.</li>
<li>Must be self-directed and able to operate independently to achieve program objectives.&nbsp;</li>
<li>Flexible, creative, assertive, and able to work in a multiple task or multidisciplinary environment.&nbsp;</li>
<li>Must have a basic understanding of policy and procedure development.</li>
<li>Must have experience with project management or event planning. </li>
<li>Must have experience synthesizing information and report writing.&nbsp; </li>
<li>Must have strong computer skills; experience using Excel &amp; Adobe Acrobat a plus</li>
<li>Performs related work as required. </li>
</ul>
&nbsp;JOB REQUIREMENTS
<ol>
<li>
<ul>
<li>Familiarity with child care subsidy programs is preferred.&nbsp;</li>
<li>Possess Act 33 and 34 and FBI Clearances.&nbsp;</li>
<li>Mandated Reporter Training certified.</li>
<li>Advanced proficiency with Outlook and Microsoft Office products.&nbsp;</li>
<li>Full time position requiring 37.50 hours per week at Wood Street Office</li>
</ul>
</li>
</ol>
EDUCATION AND EXPERIENCE Bachelor’s Degree in a related field and 2-5 years of experience running an office.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;
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<h3>Job Description</h3>
Job DescriptionWe are seeking a dedicated and experienced medical office manager to oversee the daily operations of our medical facility. The ideal candidate will possess strong leadership skills and a comprehensive understanding of medical office management, ensuring that our practice runs smoothly and efficiently. This role requires a proactive approach to managing staff, patient care, and administrative functions while maintaining compliance with healthcare regulations. Responsibilities ~ Oversee the daily operations of the medical office, ensuring efficient workflow and high-quality patient care. ~Manage human resources functions including hiring, training and performance evaluations of staff. ~Maintain accurate medical records and ensure compliance with HIPPA regulations. ~Implement fiscal management practices to monitor budgets, expenses and revenue cycles. ~Coordinate managed care processes and liaise with insurance providers for patient coverage. ~Develop and maintain office policies and procedures to enhance operational efficiency. ~Provide administrative support to medical professionals, including scheduling appointments and managing patient inquiries. ~Ensure that all office systems are functioning effectively, including electronic health records (EHR) systems. Experience ~Proven experience in a medical office management role or similar position is required. ~Strong knowledge of managed care practices and medical billing processes. ~Demonstrated ability in fiscal management and budget oversight within a healthcare setting. ~Experience in managing medical records systems and ensuring compliance with regulatory standards. ~Excellent organizational skills with the ability to multitask in a fast paced environment. ~Strong interpersonal skills for effective communication with staff, patients and external stakeholders. If you are passionate about healthcare management and have the necessary experience to lead our team effectively, we encourage you to apply for this vital role in our organization. Schedule ~Monday - Friday (no weekends)

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