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<h3>Job Description</h3>
Job Description
<ol>
<li>We are seeking an Executive Assistant&nbsp;to join our team!&nbsp;You will provide high-level administrative support for an Executive at our company.</li>
</ol>
Responsibilities:
<ul>
<li>Handle administrative&nbsp;needs of Executive</li>
<li>Arrange&nbsp;conference calls and meetings</li>
<li>Plan work-related travel details</li>
<li>Receive visitors</li>
<li>Train and supervise lower-level clerical staff</li>
<li>Maintain and order supplies</li>
<li>bank reconciliations</li>
<li>Create spreadsheets in Excel</li>
</ul>
​Qualifications:
<ul>
<li>Previous experience as an executive secretary, administrative assistant, or in other related fields</li>
<li>Strong organizational skills</li>
<li>Ability to prioritize and multitask</li>
<li>Strong attention to detail</li>
</ul>
Company DescriptionREP Management Manages 3 other Companies with a hundred employees and will continue to grow. 
<h3>Company Description</h3>
REP Management Manages 3 other Companies with a hundred employees and will continue to grow.

Executive Assistant

<h3>Job Description</h3>
Job Description
DEPARTMENT: Entertainment Group; LA Office
SCHEDULE/STATUS: Monday – Friday, 9:30AM to 5:30PM, 4 days in office (hybrid), with overtime flexibility, Full-Time/Non-Exempt
SUPERVISOR: Assigned Attorneys and Human Resources
LOCATION: Century City
SALARY: The salary range for this position is $80,000 - $117,000 (salary commensurate with experience), plus overtime.
SUMMARY
Frankfurt Kurnit is one of the premiere law firms for entertainment, media, and the technology, with leading practices spanning film, television, digital media, video gaming, technology, advertising, intellectual property, and litigation. The firm is regularly recognized by Variety, The Hollywood Reporter, The National Law Journal, The Legal 500, and Chambers USA as among the very best in its field. 
Our Los Angeles office, ranked one the city’s “Best Places to Work,” is seeking a proactive Executive Assistant to support the head of the firm’s fast-paced entertainment group. The role also includes serving as Executive Assistant to the Supervising Partner of the LA office, providing support on office management, marketing, and firm initiatives.
This is not a traditional legal assistant position. The role combines the executive function and client-facing responsibilities required of executive assistants at top talent agencies, management companies and studios with the organizational and administrative excellence required of legal assistants at leading law firms. The successful candidate will be motivated, responsive, outgoing, and personable—someone who brings positive energy and professionalism to every interaction while handling the fast-paced demands of high-profile clients, executives, and counsel.
PRIMARY RESPONSIBILITIES
Attorney/Talent Practice Support
<ul>
<li>Manage a demanding calendar of meetings, calls, videoconferences, and events with a wide variety of clients, including talent, producers, and their representatives, as well as studio executives, and counsel both inside and outside the firm. </li>
<li>Anticipate scheduling needs, resolve conflicts, and ensure seamless coordination across multiple time zones.</li>
<li>Track and organize active and inactive client matters, contracts, agreements, and deal documents; retrieve, summarize, and brief attorney as needed.</li>
<li>Serve as a confident first point of contact with clients and their representatives, projecting professionalism and discretion.</li>
<li>Handle confidential correspondence, document preparation, and redlining.</li>
<li>Coordinate execution of multi-part and multi-party agreements.</li>
<li>Prepare client engagement and retainer agreements.</li>
<li>Assist with time entry, billing and expense reporting.</li>
<li>Coordinate domestic and international travel, including agendas and briefing materials.</li>
<li>Perform other related duties as assigned. </li>
</ul>
Supervising Partner Support
<ul>
<li>Assist the Supervising Partner with office-wide responsibilities, including marketing, recruiting, events, attorney support, and administrative initiatives.</li>
<li>Help coordinate Los Angeles office events, industry sponsorships, and speaking engagements.</li>
<li>Support office management functions such as scheduling internal meetings, liaising with New York office leadership, and tracking local projects.</li>
</ul>

QUALIFICATIONS
<ul>
<li>Bachelor’s degree required.</li>
<li>Minimum 3 years of relevant experience as an executive assistant or administrative professional supporting high-level executives, talent agents, managers, or attorneys.</li>
<li>Strong interpersonal skills with a polished and approachable demeanor; able to interact comfortably with high-profile clients and colleagues at all levels.</li>
<li>Proven ability to manage complex scheduling and logistics in a fast-paced, client-driven environment.</li>
<li>Exceptional time management, organizational skills, attention to detail, and ability to anticipate needs and remain unflappable under time constraints and high-pressure situations.</li>
<li>Ability to exercise discretion and maintain strict confidentiality.</li>
<li>Proficiency in Microsoft Word and Outlook; experience with billing and expense systems a plus.</li>
</ul>

BENEFITS
Frankfurt Kurnit Klein &amp; Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance , commuter benefits, flexible spending and retirement plans.
To apply: Direct applicants may apply to this position by clicking “Apply” below or on the upper right side on this posting. Your submission must include a resume and a cover letter addressed to Oris Diaz, Director of Human Resources. If you have any questions about this position, please send an e-mail to <a href="mailto:staffrecruiting@fkks.com" target="_blank">staffrecruiting@fkks.com</a>.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice. 
Frankfurt Kurnit Klein &amp; Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.

<h3>Job Description</h3>
Job Description
K1 is seeking an Executive Assistant to support 1-3 Executives of the firm located in Manhattan Beach, CA.&nbsp;A successful candidate would be self-motivated, quick-thinking, flexible, and able to juggle multiple &amp; diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative that aligns with the best interests of the organization. Most importantly, the right candidate will fit the values of K1 – Passion, Persistence, Humility, and Excellence. Essential Job Functions:
<ul>
<li>Provide direct professional and personal administrative support to 1-3 Executives</li>
<li>Schedule and coordinate the preparation of meetings, appointments, conference calls, video conferences, and events for 1-3 Executives</li>
<li>Arrange domestic and international travel and accommodations with precision and efficiency</li>
<li>Execute personal assistant tasks as needed, such as running errands and scheduling personal appointments and travel</li>
<li>Prepare and reconcile expenses on a weekly basis</li>
<li>Implement and maintain office policies and procedures</li>
<li>Coordinate and assist in planning special events throughout the year</li>
<li>Collaborate effectively as a team player on various office or operation related projects for the organization</li>
<li>Perform routine administrative duties, as needed</li>
<li>Greet clients and visitors and assist in ensuring that their time with K1 is a success</li>
<li>Maintain effective and accurate organization of tasks and responsibilities</li>
</ul>
Knowledge, Skills and Abilities:
<ul>
<li>Bachelors or Associates Degree acceptable</li>
<li>First generation college students are encouraged to apply</li>
<li>Must have experience with booking international travel </li>
<li>Excellent organizational and communication skills</li>
<li>Strong problem-solving skills with the ability to see the big picture</li>
<li>High levels of flexibility, urgency, and discretion with confidential information</li>
<li>Strong interpersonal skills and ability to work comfortably with people at all levels of the organization</li>
<li>Positive attitude and team player, especially when faced with changing responsibilities</li>
<li>A belief that no contribution to the team is too big or too small</li>
<li>Understand how to prioritize and respond accordingly</li>
<li>Manage calendars and with the ability to anticipate calendar conflicts and manage last-minute changes</li>
<li>Naturally curious and willing/excited to learn the PE/SaaS Industry</li>
<li>Familiarity with Microsoft Office software, with a willingness to adapt to new technologies</li>
</ul>
Perks:
<ul>
<li>Unlimited PTO, plus holidays</li>
<li>401(k) plans &amp; profit sharing</li>
<li>100% covered medical &amp; dental premiums </li>
<li>EV Stipend</li>
<li>Lunch provided daily in office</li>
<li>Company &amp; team outings</li>
<li>Volunteer opportunities &amp; donation matching </li>
</ul>
About K1: K1 is one of the largest investors in small-cap enterprise software companies, with over $20 billion AUM. Headquartered in Manhattan Beach, California, the firm partners with innovative management teams to build category leaders that deploy AI-powered, mission-critical systems of record for enterprise clients globally. Through its affiliate, K1 Operations LLC, the firm supports portfolio companies in accelerating growth – both organically and inorganically – by focusing on leadership development, technological innovation, and operational excellence. Dedicated to transforming industries, K1 has collaborated with over 250 enterprise software companies since inception. As of the date of this posting, K1 Investment Management, LLC reasonably expects to pay $70,000 - $90,000 annually for this position of Executive Assistant. &nbsp;
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<h3>Job Description</h3>
Job Description
Moorings Park is looking for an Executive Assistant. The Executive Assistant to the President/CEO provides strategic and administrative support to the Chief Executive Officer of Moorings Park Institute, Inc., its subsidiaries, affiliates, and governance committees. This position plays a vital role in ensuring the efficient operation of the executive office and its alignment with broader organizational goals. Designed for a results-driven professional with strong organizational, communication, and problem-solving skills, this role offers significant exposure to C-level leadership, board operations, healthcare administration, and resident relations. The Executive Assistant acts as a central point of contact for internal stakeholders, external partners, and residents, while supporting high-priority initiatives and confidential matters with professionalism and discretion. This position offers a unique opportunity for recent graduates seeking career growth in healthcare leadership, nonprofit governance, or operational strategy within the continuing care retirement community (CCRC) industry.
Contributions:
President/CEO’s Office
<ul>
<li>Serve as the primary point of contact for the CEO’s office, ensuring all visitors and inquiries are greeted with professionalism and courtesy.</li>
<li>Partner with the Executive Management Team to support cross-functional initiatives and executive-level operations.</li>
<li>Oversee the CEO’s calendar, including scheduling of meetings, appointments, travel arrangements, and related logistics.</li>
<li>Draft, edit, and produce high-quality correspondence, reports, and presentations for both internal stakeholders and external partners.</li>
<li>Manage and prioritize incoming communications, responding directly or coordinating follow-up actions on behalf of the CEO.</li>
<li>Assist with the development and delivery of presentation materials for board meetings, executive briefings, and resident forums.</li>
<li>Maintain accurate, organized, and confidential files and records, ensuring compliance with HIPAA and internal privacy standards.</li>
<li>Track and reconcile departmental expenses, office supply needs, and capital-related expenditures for the executive office.</li>
<li>Coordinate administrative logistics and documentation for Strategic Tactical Committees and other interdisciplinary groups.</li>
<li>Assist in the preparation and distribution of internal reporting, including organizational Scorecards and performance metrics.</li>
<li>Manage scheduling platforms, room reservations, and collaboration tools to support meetings and executive functions.</li>
<li>Provide cross-coverage and collaborative support to administrative colleagues to ensure organizational continuity and consistency.</li>
<li>Lead regular knowledge-sharing initiatives among administrative professionals to strengthen communication and skills alignment.</li>
<li>Plan, lead, and execute special projects on behalf of the CEO, exercising sound judgment and independent problem-solving.</li>
<li>Remain current on trends and best practices in executive support, healthcare administration, and operational compliance.</li>
<li>Identify and implement process improvements, technology enhancements, and communication strategies that streamline executive operations. </li>
</ul>
Board of Directors
<ul>
<li>Support board operations by preparing agendas, materials, and notifications for board and committee meetings.</li>
<li>Maintain annual board calendars, session planning documents, and recurring reporting schedules.</li>
<li>Assist with governance record-keeping, policy updates, and regulatory documentation.</li>
<li>Prepare official meeting minutes and maintain permanent records for all board and committee activities.</li>
<li>Manage the board portal, maintain board member rosters, and oversee updates to internal and external web content.</li>
<li>Coordinate logistics for board travel, conference registration, and onboarding of new members including fingerprinting and compliance with AHCA, DFS, and OIR requirements.</li>
</ul>
Residents
<ul>
<li>Serve as a resource for residents and family members seeking executive support or direction to the appropriate departments.</li>
<li>Provide administrative support to the Residents Council Finance Committee, including scheduling, technology setup, and documentation.</li>
<li>Support communication and data-sharing related to experience management programs (e.g., Qualtrics, Walker) in collaboration with the COO.</li>
<li>Provide notary public services to residents and staff as needed.</li>
</ul>
 
Job Requirements:
<ul>
<li>Excellent oral and written communication skills in the English language required</li>
<li>During emergencies or natural disasters may be required to be on duty for the duration of the disaster.</li>
<li>A college graduate (Bachelor’s degree preferred), ideally in Health Administration, Business, Communications, or a related field, or equivalent experience.</li>
<li>A confident communicator, eager to learn from senior leaders and contribute meaningfully to organizational goals.</li>
<li>Highly organized, detail-oriented, and proactive — with a mindset for continuous improvement and ownership.</li>
<li>Technologically savvy, with experience in Microsoft Office Suite; experience with CRMs or board governance software is a plus.</li>
<li>Passionate about healthcare, aging services, and making a difference in the lives of others.</li>
</ul>
Moorings Park ® Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best® workplaces through a culture of compassionate care for both our residents and our partners. 
Simply the Best Benefits for our partners include:
<ul>
<li>FREE health and dental insurance</li>
<li>FREE Telemedicine for medical and behavioral health</li>
<li>Vision insurance, company paid life insurance and short-term disability.</li>
<li>Generous PTO program</li>
<li>HSA with employer contribution</li>
<li>Retirement plan with employer match</li>
<li>Tuition reimbursement program</li>
<li>Wellness program with free access to on-site gym</li>
<li>Corporate discounts</li>
<li>Employee assistance program</li>
<li>Caring executive leadership</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Job Summary:
 
The Executive Assistant will provide high-level administrative support to the Company President. 
 
 
Duties/Responsibilities:
 
<ul>
<li>Provide high-level administrative support and assistance to the Company President/CEO and occasionally other assigned leadership staff. </li>
<li>Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents. </li>
<li>Arrange and manage travel and accommodations for CEO. </li>
<li>Coordinate schedule for CEO, prioritizing commitments made, and ensuring follow-through. </li>
<li>Schedule and attend meetings on behalf of executives, taking notes, identifying takeaways, and recording minutes if necessary. </li>
<li>Receive incoming communication or memos on behalf of CEO, review contents, determine importance, and summarize and/or disseminate information accordingly. </li>
<li>Assist with managing incoming requests for meetings, via multiple channels, and respond or schedule accordingly. </li>
<li>Manage organizational documents, deadlines and tasks for parent company and related legal entities. </li>
<li>Assist with marketing initiatives that directly impact CEO role – speaking engagements, social media engagement, etc. </li>
<li>Assist CEO with strategic personal brand management, as well as building and maintaining related profiles such as LinkedIn. </li>
<li>Perform additional related duties as assigned. </li>
</ul>
 
Requirements:
Required Skills/Abilities:
<ul>
<li>Excellent verbal and written communication skills. </li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Excellent time management skills with a proven ability to meet deadlines.</li>
<li>Ability to handle multiple lines of effort simultaneously.</li>
<li>Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</li>
<li>Able to type minimum of 50 words per minute.</li>
<li>Extremely proficient with Microsoft Office Suite.</li>
<li>Strong proficiency with technology, and ability to learn new technological software and systems.</li>
</ul>
Education and Experience:
<ul>
<li>High school diploma required; Bachelor’s degree in Business Administration or related field preferred.</li>
<li>At least four years of administrative experience required. </li>
</ul>
Physical Requirements:
<ul>
<li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>Must be able to lift up to 15 pounds at times. </li>
</ul>

<h3>Job Description</h3>
Job Description
Join our fast-paced, high-growth, mission-driven cannabis retail company an Executive Assistant. This is a hands-on, high-impact, leadership role based in Minneapolis, MN.
The Executive Assistants will work in our corporate headquarters located in Minneapolis. Join the most exciting and fastest growing industry in Minnesota! If you enjoy working with and talking about cannabis, this is the right job for you! Enjoy a fun and collaborative environment with the largest discount on cannabis in the industry! Join our team today and start looking forward to coming to work doing something you love!
Key Responsibilities:
Executive Support &amp; Communication 
<ul>
<li>Manage calendars and email for four C-suite leaders: triage requests, set priorities, and ensure timely replies.</li>
<li>Be available for urgent needs; handle all information with confidentiality and discretion.</li>
</ul>
Licensing &amp; Compliance Project Management 
<ul>
<li>Lead weekly meetings of potential franchisees with General Counsel to review progress, identify obstacles, and plan next steps to open new retail locations.</li>
<li>Keep master project plans up to date, follow up on action items, and escalate issues when needed.</li>
</ul>
Real Estate Coordination
<ul>
<li>Work with brokers, zoning consultants, and general contractors to evaluate and advance site deals in MN and FL by tracking site-selection pipelines, term sheets, due-diligence tasks, and municipal approvals.</li>
</ul>
PR &amp; Government Affairs Liaison
<ul>
<li>Schedule and manage calls with our publicists and state lobbyists; monitor progress on legislative priorities.</li>
</ul>
Talent Acquisition Support
<ul>
<li>Arrange interviews, conduct reference checks, and assist with employee onboarding.</li>
</ul>
Team &amp; Household Management
<ul>
<li>Supervise the CEO's Personal Assistant's tasks.</li>
<li>Support household and family-member needs as required. </li>
</ul>
Qualifications:
<ul>
<li>5+ years in executive assistance and project management withing a fast-paced or regulated industry</li>
<li>Expert in G Suite and Outlook/Exchange; comfortable with project management tools like Asana, Monday.com, or similar</li>
<li>Strong at coordinating many stakeholders and tasks under tight deadlines</li>
<li>Calm under pressure with excellent judgment on priorities</li>
<li>A positive and can-do attitude at all times</li>
<li>Discreet, professional, and aligned with pro-business values &amp; ACT 20/22/60 business incentives</li>
<li>This position is On-Site in Minnesota with up to 25% travel (possibly international travel)</li>
<li>Able to work CST business hours, with flexibility for EST/PR needs</li>
<li>Must commit to coming to work sober. </li>
<li>Successfully pass a pre-employment criminal background check</li>
<li>Minimum 21 years of age</li>
</ul>
Benefits and Compensation:
<ul>
<li>Pay range between $65,000-$70,000</li>
<li>Employee discount includes 50% off smokable cannabis products</li>
<li>Health, Dental and Vision insurance</li>
<li>Employee Assistance Program (EAP)</li>
<li>Employee Discount Program offering exclusive discounts from top national retailers</li>
<li>Paid Sick Leave (PSL) and Personal Time Off (PTO)</li>
<li>Holiday Pay for anyone working New Years Day, 4/20, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the owner of a small but growing group of companies. This individual will play a critical role in managing communication, driving accountability, and keeping operations running smoothly.
 
The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes initiative to ensure projects, tasks, and deadlines are met— while constantly looking for ways to make systems and processes more efficient.
Compensation:
$60,000 - $80,000 yearly
Responsibilities:
Administrative &amp; Executive Support
<ul>
<li>Manage and prioritize the owner’s calendar, appointments, and email communications.</li>
<li>Act as the first point of contact for clients, vendors, and partners—ensuring timely, professional communication.</li>
<li>Prepare daily, weekly, and monthly reports as requested.</li>
</ul>
 
Project &amp; Task Management
<ul>
<li>Serve as the “driver” for key projects—ensuring assigned tasks are completed on schedule.</li>
<li>Follow up with team members, vendors, and stakeholders to ensure deadlines are met.</li>
<li>Track open action items and escalate issues when necessary.</li>
</ul>
 
Reporting &amp; Data Management
<ul>
<li>Maintain and update financial tracking documents, including: T12 (Trailing 12) reports for rental properties, REO (Real Estate Owned) sheets, and other property management reporting tools.</li>
<li>Create and maintain additional spreadsheets, summaries, and dashboards as needed for decision-making.</li>
</ul>
 
System Implementation &amp; Process Improvement
<ul>
<li>Implement programs and tools designed to improve efficiency, such as ServiceTitan or other CRM/project management systems.</li>
<li>Develop and refine workflows, templates, and reporting systems to reduce errors and save time.</li>
<li>Be a champion of efficiency and organization, seeking opportunities to streamline operations and improve communication flow.</li>
</ul>
 
Client &amp; Team Communication
<ul>
<li>Professionally communicate updates, timelines, and expectations with clients.</li>
<li>Draft, send, and follow up on emails, proposals, and reminders.</li>
<li>Document meeting notes and ensure follow-through on action items.</li>
</ul>
Qualifications:
Experience:
<ul>
<li>3+ years in an Executive Assistant, Operations Coordinator, or similar. role.</li>
</ul>
Skills:
<ul>
<li>Excellent written and verbal communication.</li>
<li>Strong organizational and time management skills.</li>
<li>Comfort with technology and implementing new tools (experience with ServiceTitan a plus).</li>
<li>Ability to follow through and hold others accountable.</li>
<li>Proficiency with spreadsheets (Excel/Google Sheets), task/project management tools, and CRM systems.</li>
</ul>
 
Traits:
<ul>
<li>Self-starter who thrives in a small-business, multi-company environment.</li>
<li>Comfortable working independently and making decisions with minimal supervision.</li>
<li>Process-driven and loves efficiency, systems, and continuous improvement.</li>
<li>High level of confidentiality and professionalism.</li>
</ul>
About Company 
BF Maintenance LLC is a trusted, full-service construction company specializing in residential remodels and property maintenance for a wide range of single-family homes and multi-family communities.

<h3>Job Description</h3>
Job Description
At TensorWave, we’re leading the charge in AI compute, building a versatile cloud platform that’s driving the next generation of AI innovation. We’re focused on creating a foundation that empowers cutting-edge advancements in intelligent computing, pushing the boundaries of what’s possible in the AI landscape.
About the Role:
We’re looking for a proactive, highly organized Executive Assistant to support our executive team. This is a critical role at the center of a fast-moving startup helping the team stay focused, organized, and effective.
Responsibilities:
<ul>
<li>
Manage calendars, meetings, travel, and priorities for the CEO and executive team
</li>
<li>
Coordinate high-impact internal and external meetings (investors, partners, customers)
</li>
<li>
Draft emails, prepare briefing materials, and handle follow-ups
</li>
<li>
Help keep the leadership team organized and on top of key initiatives
</li>
<li>
Handle confidential information with discretion and professionalism
</li>
<li>
Support planning for company-wide events and offsites
</li>
</ul>
Essential Skills &amp; Qualifications:
<ul>
<li>
3+ years of experience in an EA or chief-of-staff–style role, ideally in a startup or tech environment
</li>
<li>
Strong organizational and communication skills — written, verbal, and interpersonal
</li>
<li>
Ability to multitask, prioritize, and stay calm under pressure
</li>
<li>
Discretion and good judgment when handling sensitive information
</li>
<li>
A "no job too small" attitude and eagerness to help where needed
</li>
<li>
Comfort in a fast-paced, sometimes ambiguous environment
</li>
</ul>
We’re looking for resilient, adaptable people to join our team—folks who enjoy collaborating and tackling tough challenges. We’re all about offering real opportunities for growth, letting you dive into complex problems and make a meaningful impact through creative solutions. If you're a driven contributor, we encourage you to explore opportunities to make an impact at TensorWave. Join us as we redefine the possibilities of intelligent computing.
What We Bring:
In addition to a competitive salary, we offer a variety of benefits to support your needs, including:
<ul>
<li>
Stock Options
</li>
<li>
100% paid Medical, Dental, and Vision insurance
</li>
<li>
Life and Voluntary Supplemental Insurance
</li>
<li>
Short Term Disability Insurance
</li>
<li>
Flexible Spending Account
</li>
<li>
401(k)
</li>
<li>
Flexible PTO
</li>
<li>
Paid Holidays
</li>
<li>
Parental Leave
</li>
<li>
Mental Health Benefits through Spring Health
</li>
</ul>

<h3>Job Description</h3>
Job Description
In today's dynamic worksites, seamless collaboration between people and machines is essential. FORT's platform ensures safe, secure, and dynamic control that surpasses legacy systems and next-generation AI capabilities.
While autonomous machines offer significant advantages, they also introduce new safety challenges. FORT addresses these concerns by providing solutions such as the Wireless E-Stop, which allows operators to instantly stop any machine from a safe distance, enhancing safety during emergencies.
Additionally, FORT's Safe Remote Control enables operators to manage heavy machinery remotely, reducing the risk of accidents and improving visibility.
By ensuring communications integrity across any network, FORT empowers customers to protect their most valuable assets—people, data, and machines—ensuring they remain safe and secure.
We're seeking a proactive and highly organized Executive Assistant to support our leadership team and help drive operational excellence in a fast-paced startup environment. This full-time, onsite role is ideal for someone local to Philadelphia who thrives in dynamic settings, has experience supporting senior executives, and brings project management know-how (especially with tools like Monday.com), and HR administration experience is a plus.
You'll be at the center of coordination across our executive leadership team—anticipating needs, managing logistics, and keeping key projects and priorities on track. You'll help ensure smooth day-to-day operations while contributing to the long-term effectiveness of our leadership team.
Key Responsibilities
<ul>
<li>Manage complex calendars, scheduling, travel arrangements, and meeting logistics for the CEO and executive team </li>
<li>Prepare executive materials, including presentations, reports, and internal communications </li>
<li>Support project management initiatives—track tasks and timelines in Monday.com and follow up on action items across teams </li>
<li>Coordinate leadership meetings, document agendas, take notes, and ensure timely follow-up</li>
<li>Coordinate company-wide meetings such as all-hands, quarterly business reviews, goal review meetings, document and distribute agendas, and ensure timely follow-up </li>
<li>Handle confidential information and internal communication with professionalism and discretion </li>
<li>Manage expense reports, office supplies, vendor coordination, and day-to-day administrative support </li>
<li>Provide occasional HR administrative support (onboarding tasks, scheduling interviews, organizing HR documents, etc.) </li>
<li>Serve as a liaison between internal teams and external stakeholders (partners, clients, vendors) </li>
<li>Stay one step ahead—anticipating the needs of the executives and resolving issues before they arise </li>
</ul>
What We're Looking For
<ul>
<li>3–5 years of experience supporting executives in a fast-paced startup or growth-stage company </li>
<li>Based in Philadelphia, PA </li>
<li>Demonstrated project management experience—familiarity with Monday.com strongly preferred </li>
<li>Strong organizational skills and the ability to manage multiple priorities at once </li>
<li>Excellent written and verbal communication skills </li>
<li>Detail-oriented, resourceful, and thrives under minimal supervision </li>
<li>Experience handling sensitive information with a high degree of confidentiality </li>
<li>Tech-savvy with proficiency in Slack, Google Workspace, and virtual communication tools </li>
<li>Experience with basic HR tasks or coordination is a plus</li>
</ul>
<ul>
<li>Previous experience supporting a CEO or executive team </li>
<li>Background in operations or people-related functions </li>
<li>Passion for creating structure and improving workflows in fast-moving environments</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Essential Functions
<ul>
<li>Supports the Executive Director (ED) in meeting duties and responsibilities, and managing the Executive office</li>
<li>Works collaboratively with all members of the management team in meeting the mission and vision of the organization</li>
<li>Serves as a leader in the organization and positively contributes to the workplace climate</li>
<li>Screen and prioritize emails, phone calls, and other communications on behalf of the ED or governing bodies, ensuring timely follow-through</li>
<li>Draft, proofread, and edit correspondence, reports, and other documents</li>
<li>Receives the ED 's telephone calls, and arranges meetings</li>
<li>Maintains ED’s calendar, scheduling meetings, coordinating events and making appointments</li>
<li>Assists with grant writing and preparation of grant applications as needed</li>
<li>Reads, records and routes incoming mail</li>
<li>Organizes and maintains file system, and files correspondence and other records</li>
<li>Arranges and coordinates travel schedules and reservations of the ED</li>
<li>Arranges meetings and sends correspondence on behalf of ED</li>
<li>Prepares outgoing mail, memos and correspondence</li>
<li>Works with management in supply orders, and arranges for equipment maintenance</li>
<li>Participates in program strategic planning and self-assessment processes</li>
<li>Coordinates and arranges meetings and staff events, including developing agendas, reserves and prepares facilities, and records and transcribes minutes of meetings</li>
<li>Attends Board of Directors and Policy Committee meetings monthly and other special scheduled meetings (after hours)</li>
<li>Works with the Board of Directors as needed, including preparing meeting minutes, collecting votes and scheduling meetings</li>
<li>Maintain confidential files and records with discretion and accuracy</li>
<li>Monitor deadlines, follow up on assigned tasks, and ensure timely completion of projects</li>
<li>Assists in special projects on behalf the the ED</li>
<li>May be required to support virtual or offsite events</li>
<li>Communicates with staff and the public in the areas of program updates, policies, and procedure changes with internal software services, the internet and social media</li>
<li>May serve as a liaison between program agency, board, grantee, policy groups, community agencies, and private sector</li>
<li>Develops and coordinates an administrative organization plan which delegates staff tasks, maintains line of authority and provide for channels of communication</li>
<li>Receives and maintains contracts, partnership agreements, and interagency agreements</li>
<li>Researches and prepare reports and materials for presentations</li>
<li>Develops and maintains documents filing and retrieval system for organizational correspondences and records; Maintains company documents and keeps them up to date</li>
<li>Prepare, review and process documents, agreements and procurement bids requested by the ED</li>
<li>Works with the fiscal department to maintain fiscal internal controls for checks and invoices</li>
<li>Assists in the development of annual report</li>
<li>Reviews and adheres to all program regulations, including the Head Start Performance Standards and childcare licensing requirements</li>
<li>Additional responsibilities as required</li>
</ul>
 
Requirements:
Required Education, Experience &amp; Skills
<ul>
<li>Bachelor’s Degree in communication or related field</li>
<li>Experience working in an office setting. Minimum of 7 years</li>
<li>Experience working directly for a Supervisor, Manager or Director. Minimum of 5 years</li>
<li>Proficiency in Google and Microsoft software applications, and other commonly used software</li>
<li>Knowledge of and ability to effectively utilize the internet and social media platforms</li>
<li>Ability to take initiative, prioritize, multi-task and manage multiple projects simultaneously</li>
<li>Experience in non-profits preferred</li>
</ul>

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