Job Description
Job Description
We are looking for a highly organized Executive Assistant to support senior leadership in North Carolina. This position serves as a key partner to the executive office by coordinating schedules, preparing important materials, and ensuring smooth communication across internal and external stakeholders. The role requires sound judgment, discretion with sensitive information, and the ability to keep multiple priorities moving efficiently in a fast-paced healthcare environment.
Responsibilities:
• Coordinate complex calendars, arrange meetings, and resolve scheduling conflicts to keep executive priorities on track.
• Organize business travel, including flights, lodging, local transportation, and detailed itineraries for leadership team members.
• Manage incoming and outgoing correspondence, draft clear communications, and ensure timely follow-up with key stakeholders.
• Prepare, edit, and format reports, presentations, agendas, and other documents needed for executive and board meetings.
• Support board and committee operations by scheduling sessions, assembling meeting materials, recording minutes, and tracking follow-up items.
• Maintain confidential files, corporate records, and governance documentation in accordance with organizational standards and regulatory requirements.
• Process expense reports and help maintain office readiness by monitoring administrative supplies and support resources.
• Assist with planning and coordinating leadership gatherings, recognition events, and other executive office activities.
• Demonstrated experience providing high-level administrative or executive support in an office setting.
• Strong calendar coordination skills with the ability to manage competing priorities and shifting deadlines.
• Proficiency in Microsoft Office, including PowerPoint, Word, Outlook, and Excel for document and presentation preparation.
• Experience creating agendas, preparing meeting materials, and documenting accurate meeting minutes.
• Ability to handle sensitive information with professionalism, sound judgment, and a high level of confidentiality.
• Excellent written and verbal communication skills with a service-oriented approach.
• Strong organizational skills and attention to detail when managing records, reports, and executive correspondence.