Job Description
Job Description
This role is a Litigation Legal Administrative Assistant supporting attorneys in a busy litigation practice. The strongest candidates will have substantial litigation support experience and hands-on court filing expertise.
Key Responsibilities
- Support 3-4 attorneys with daily legal administrative needs.
- Draft, proofread, edit, and format legal documents, correspondence, and memoranda.
- Conduct basic legal research, including retrieving cases, statutes, and citations.
- Maintain electronic client files and document management systems.
- Upload pleadings and discovery documents.
- Manage calendars, deadlines, and docketing systems.
- Open and close client files following firm procedures.
- Prepare and file documents through:
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- Federal ECF systems
- State court Odyssey filing systems
- Process conflict checks, invoices, and expense reports.
- Coordinate meetings, travel, CLE tracking, and attorney memberships.
- Maintain professional client communications and confidentiality.
Required Qualifications
Experience
- 5-15 years of legal administrative experience.
- Strong litigation background.
- Experience in one or more of:
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- Labor & Employment
- Product Liability
- Business Litigation
- California filing experience or willingness to learn California procedures.
Technical Skills
- Federal and state electronic court filings.
- Advanced Microsoft Word, Excel, PowerPoint, and PDF software skills.
- NetDocuments experience is a plus.
- Comfort using AI tools for drafting, proofreading, communication refinement, and summarization.
Core Competencies
- Exceptional proofreading and attention to detail.
- Strong organization and time management.
- Ability to handle multiple priorities under tight deadlines.
- Excellent communication and client-service skills.
- Flexibility and adaptability in a fast-paced environment.
Top Candidate Profile
The ideal candidate would likely have:
- 7+ years of litigation legal assistant experience.
- Extensive federal and state e-filing experience.
- Calendar and docket management expertise.
- Experience supporting multiple attorneys simultaneously.
- Strong document production and proofreading skills.
- Familiarity with document management systems such as NetDocuments.
- Experience in labor/employment, business litigation, or product liability matters.