<h3>Job Description</h3>
Job DescriptionDescription:
Do you want to be part of a leading, patient-centered organization where professionals come together to improve access to quality health care for all? At Oak Orchard Health, you can grow your career with the fulfilment and satisfaction of knowing that your work is making a difference in someone’s life. We have 8 medical offices located in communities throughout Western NY and we continue to expand and recruit top talent with our mission to ensure everyone has access to affordable, quality health care. Our diverse, highly skilled professionals are the reason for our success, from physicians to nurses to administrators and support personnel. If you’re passionate about serving all with excellence, equity, inclusion, respect, and dignity, we think you’ll fit right in! Diverse and bilingual candidates are encouraged to apply.
 
We offer:
<ul>
<li>Tuition Reimbursement and Student Loan Forgiveness (PSLF) Eligible!</li>
<li>Flexible schedule that promotes a healthy work life balance!</li>
<li>Competitive wages!</li>
<li>Comprehensive benefit package (health/vision/dental) that starts the first of the month after your hire date!</li>
<li>Retirement Plan 403(b) with a competitive company match</li>
<li>Organizational support of continuing education and professional development!</li>
<li>Company paid life Insurance!</li>
<li>Generous PTO package that includes Vacation time, Sick time, Personal Days, Floating Holidays, and Company paid holidays!</li>
</ul>
Position Summary: 
Completes all paperwork relevant to position, (including but not limited to: forms, prescription refills and prior authorizations responsible for the coordination of referrals, prior authorizations, ordering Durable Medical Equipment &amp; medication refills throughout Oak Orchard.
 
Job Responsibilities:
<ul>
<li>Works with the team to assure that Oak Orchard patients are given top priority both personally and professionally. The patients and providers daily needs are met through appropriate systems and the highest level of patient services.</li>
<li>Primary communicator with patients regarding referrals, reviews details and expectations of referrals with patients.</li>
<li>Maintain ongoing tracking and appropriate documentation on referrals to promote team awareness and ensure patient safety.</li>
<li>Assemble information concerning patient's clinical background and referral needs. Per referral guidelines, provide appropriate clinical information to specialist.</li>
<li>Contact review organizations and insurance companies to ensure prior approval requirements are met for referrals. Present necessary medical information such as history, diagnosis and prognosis as required.</li>
<li>Ensure that referrals are addressed in a timely manner including receiving consult notes from specialist.</li>
<li>Relates effectively to providers and staff.</li>
<li>Maintains accurate documentation on patient’s medical record according to guidelines in “Documentation in the Patient Record”.</li>
<li>Process medication refill requests and forward to provider for fulfillment.</li>
<li>Follow ConferMed guidelines in processing ConferMed appropriate referrals, ensure all supporting documentation is included.</li>
<li>Participates in meetings as assigned.</li>
<li>Maintains a safe, clean, orderly work area.</li>
<li>Any other reasonable requests by management.</li>
</ul>
Requirements:
Skills/Qualifications:
<ul>
<li>Strong organizational abilities</li>
<li>Strong communication abilities</li>
<li>Understands how to prioritize responsibilities</li>
</ul>
Education/Experience:
 
· Minimum High School Diploma
· 1-2 years working in a medical office preferred 
· Experience with electronic health record systems

Medical Correspondence and Referral Clerk

<h3>Job Description</h3>
Job Description
Job Summary
The purpose of this classification is to perform detailed and complex professional work in accounting and financial management for revenues and disbursing court fees to appropriate departments or agencies. Work in this position involves preparing and transmitting reports to designated agencies. The Assistant Court Accountant reports directly to the Senior Court Accountant Manager. 
Essential Functions
Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Prepares and submits deposits; conducts reconciliations of assigned accounts and funds; and assists in the development and implementation of accounting controls, policies and procedures to properly account for income generated by assigned court. 
Performs customer service functions; answers question and provides information related to court procedures, records management, court hearings, and other court activities. 
Serves as a financial analyst and generates reports for decision-makers; compiles information upon request of the Clerk of Superior Court; assists with analyzing financial trends and the impact of proposed legislation and policies. 
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including bank statements, end-user documents, and system generated reports; reviews, completes, processes, forwards or retains as appropriate,; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records. 
Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. 
Communicates with County officials, supervisor, other County employees, clients, third party service contractors, laborers, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; provides technical assistance on financial issues for Clerks Office personnel. 
Assists with disbursement of garnishment payments, restitution, and cash bonds funds. Assist with disbursement of monthly funds and reports in accordance to Georgia State Laws. 
Serves as back up to the Senior Court Accountant; Performs other related duties as required.
Additional Duties: The employee in this classification may be expected to perform any related duties as required by proper authority.
Knowledge, Skills and Abilities
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all County and departmental policies, practices, and procedures necessary to function effectively in the position.
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to interact with customers, including reviewing details, maintaining standards, coordinating activities, and evaluating data.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information., such as invoices, case reports, deposit slips, budget documentation, legal documents, court orders, accounts receivable documentation, etc.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in critical and/or unexpected situations involving high risk to the organization.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally. 
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
Working Conditions
Work is typically performed in an office environment.
 
Minimum Qualifications
<ol>
<li>Bachelor’s degree in Business Administration, Accounting, or related field</li>
<li>Minimum of Five (5) years of progressively responsible experience in processing and managing financial records.</li>
</ol>
<ol>
<li>OR have a combination of education, training and experience that is equivalent to #1 and #2 above that provides the requisite knowledge, skills, and abilities for this position.</li>
</ol>
<ol>
<li>Valid Georgia Driver’s License</li>
<li>Maintain affirmation as an Accountant and/or possess banking skills.</li>
</ol>

Assistant Court Accountant

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented and organized Billing Clerk to join our team in Phoenix, Arizona. In this long-term contract position, you will play a critical role in ensuring accurate and timely processing of service tickets while maintaining efficiency in a fast-paced environment. This position offers an excellent opportunity to collaborate across departments and gain valuable experience in revenue capture and administrative support. Responsibilities: • Process a high volume of service tickets with precision and efficiency to meet deadlines. • Ensure accurate closure of service tickets to capture all revenue from provided services. • Collaborate with internal departments to resolve outstanding issues and discrepancies promptly. • Maintain well-organized and accurate files to support efficient operations. • Address discrepancies by working closely with colleagues to ensure timely resolutions. • Assist the finance team with administrative tasks and adhere to accounts payable policies. • Follow company procedures and policies to ensure compliance in all billing-related activities.• Strong attention to detail and accuracy in data entry tasks. • Excellent organizational skills, particularly when managing high volumes of work. • Ability to communicate effectively through written correspondence. • Demonstrated ability to work both independently and collaboratively within a team. • Positive attitude with a willingness to learn and adapt to evolving team needs. • Familiarity with finance operations, billing, and accounts payable processes. • Effective time management skills to prioritize and meet deadlines efficiently.

Clerk, Billing

<h3>Job Description</h3>
Job Description
Pokagon Health Services has an opening for a Patient Registration Clerk to join our team at our multi-disciplinary medical clinic in Dowagiac. Work hours are 8a-5pm Monday through Friday. Our stellar benefits program includes 15 paid holidays, generous PTO, health insurance with low premiums, pet insurance, retirement pension, 401(k), and much more! This position is subject to pre-hire and random drug screening including marijuana. 
Position Summary: Serve clients and the community by facilitating and completing the overall registration and eligibility process. This includes greeting and directing clients to the appropriate personnel, and receiving, verifying and entering patient information into an electronic database. 
Essential Functions:
<ul>
<li>Assist visitors and clients by welcoming and greeting them upon arrival and on the telephone; answer questions, explain procedures and services, and/or refer inquiries to the appropriate contact.</li>
<li>Listen to and document messages off the telephone that have been left during peak hours. Deliver messages to the appropriate personnel.</li>
<li>Make daily reminder calls to patients for upcoming appointments. </li>
<li>Coordinate mail and postal delivery of lab specimens, department mail, and incoming supplies.</li>
<li>Assist medical support staff in initiating various task, such as medication reconciliation, and the release of records forms.</li>
<li>Manage and coordinate scheduling in response to task list, patient calls, walk-ins, and staff requests; schedule follow-up appointments for all of Health Services, coordinate with Medical, Dental, Podiatry, Medical nursing, Podiatric nursing, Behavioral Health, Transportation, etc.; follow-up and coordinate with internal and external referrals, patient and staff cancellations, no-shows, etc., to ensure patient access and referring entities’ needs are met.</li>
<li>Document patient activity, as appropriate, such as service refusal, unreachable patients, no-shows, cancellations, etc.</li>
<li>Maintain lobby including but not limited to, posting of Tribal events, assurance of culture appropriateness, clearing clutter, making coffee, closure and notifications signs, and patient management for wait times.</li>
<li>Submit maintenance and IT orders, maintain visitor log, administer patient satisfaction surveys, time studies, as needed.</li>
<li>Provide administrative support to staff, including work orders; maintain network drive; maintain inventory of office and miscellaneous supplies.</li>
<li>Travel to other departments as needed</li>
<li>Register new patients according to established office protocol</li>
<li>Orient new patients to services and programs in Pokagon Health Services. Obtain informed consent, release of information, and other appropriate legal signatures. Inform patients of Transportation Services, Compliance Hotline, HIPAA, Notice of Privacy Practices, Release of Information, etc.</li>
<li>Assist clients with the completion or revisions of forms for the Patient Registration System by obtaining information through interview, electronic, or mailed correspondence prior to Client receiving services; assess client understanding of patient registration process to determine the appropriate response to client questions and applications. Communicate appropriate information needed to client or client’s agent in order to complete Purchase Referred Care (PRC) or Community Clinic eligibility; determine eligibility of clients for PHS, PRC and Community Clinic services according to Indian Health Services (IHS) and Band guidelines.</li>
<li>Ensure that appropriate documentation is scanned into the electronic system.</li>
<li>Operate Patient Registration System and related components of the electronic health records and other computer systems to enter, store, process and retrieve client registration information.</li>
<li>Verify certain insurance coverage by telephone and enter information into the electronic health record; obtain signatures for file on forms for alternate resources.</li>
<li>Provide resources to other Tribal Citizens outside of the geographical area.</li>
<li>Coordinate care with the Referral Specialist and Clinic and Community Health Nurses.</li>
<li>Maintain additional paper recordkeeping system for ATR patients.</li>
<li>Comply with HIPAA regulations to ensure patient privacy</li>
<li>Assist patients with Medicaid applications using MI Bridges</li>
<li>Collect payments and post payments in Electronic Health and Dental Records</li>
</ul>
Non-Essential Functions:
<ul>
<li>Communicate the Hotline option to clients.</li>
<li>Perform other related functions as assigned. </li>
<li>Assist with billing processes</li>
</ul>
Equipment:
<ul>
<li>Standard office equipment. </li>
<li>Systems used: MS Office 365 applications, Internet, Dental EDR, Clinic EMR, Behavioral Health EMR</li>
</ul>
Position Requirements: 
<ul>
<li>High School Diploma or GED.</li>
<li>One (1) year of front-line service experience in a medical or dental office required.</li>
<li>Previous experience working in medical office administration required.</li>
<li>Previous experience working in a behavioral health office administration preferred. </li>
<li>Proficiency with MS Office applications is required, proven data entry accuracy.</li>
<li>Strong delivery of positive service and good communication skills, both oral and written.</li>
<li>Excellent communication and interpersonal skills; and the ability to speak effectively and respond to questions.</li>
<li>Knowledge, intellect, temperament, and flexibility to work effectively in a fast-paced, environment required.</li>
<li>Knowledge of Medicaid application process and MI Bridges is preferred. </li>
<li>MDHHS Community Partner certification preferred.</li>
<li>Knowledge of Medical and Dental terminology preferred</li>
<li>Knowledge of Medical and Dental insurance terminology and benefit verification preferred</li>
</ul>
Indian Preference:
<ul>
<li>Pokagon Band Preference Code applies.</li>
</ul>
Physical Requirements: 
<ul>
<li>Work is generally sedentary in nature and will frequently require sitting, however standing and walking will occasionally be necessary.</li>
<li>Frequently required to use hands and fingers to operate equipment. </li>
<li>Frequently required to talk and hear. </li>
</ul>
Work Environment:
<ul>
<li>General office environment. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.</li>
</ul>

Patient Registration Clerk

<h3>Job Description</h3>
Job Description
Part-time General Clerk
Location: Melrose, NM
General Clerk
Altus Technology Solutions is seeking a part-time General Clerk to support our government customer.
The General Clerk is responsible for providing office support including answering and directing telephone calls, preparing/filing documents, data entry and other general clerical tasks as well as operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, etc. Microsoft Office experience is a plus (Excel, Word, Power Point).
Responsibilities:
<ul>
<li>Interacts in a courteous and professional manner with employees and representatives of other organizations and entities, both internal and external to the company.</li>
<li>Receives incoming calls, answers general questions, takes messages and/or redirects calls as appropriate</li>
<li>Makes appointments</li>
<li>Types memos, correspondence, reports, and other documents.</li>
<li>Writes, types, or enters information into computer to prepare correspondence, bills, statements, receipts, checks, or other documents, copying information from one record to another.</li>
<li>Addresses envelopes or packages. Stuffs envelopes by hand or with envelope stuffing machine. Stamps, sorts, and distributes mail.</li>
<li>Proofreads records or forms. Counts, weighs, or measures material. Sorts and files records.</li>
<li>Effectively manages multiple tasks simultaneously.</li>
<li>Systematically retains, protects, retrieves and disposes of records as directed.</li>
<li>Self checks work completed to ensure completeness, accuracy, and timeliness.</li>
<li>Other duties may be assigned by the immediate supervisor or other supervisor at any time</li>
</ul>
Qualifications:
• High School Diploma or equivalent
• Strong Computer skills a plus
• Six months to one year of experience in a similar position
EEO-Statement We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, -protected statuses-). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training. Disclaimer The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Part-Time On Call General Clerk

<h3>Job Description</h3>
Job Description
Overview
The Medical Records Clerk is a vital role responsible for maintaining accurate health records. They organize and manage an approved system of records, ensuring that patient information is properly documented and secure. The Medical Records Clerk must be accountable and efficient in their work, ensuring that all records are up-to-date and readily accessible to authorized individuals. 
 
Responsibilities
<ul>
<li>Ensure the confidentiality of all medical records information and complete forms for release of information, referring any questionable requests to the Medical Records Supervisor/Health Services Administrator (HSA). </li>
<li>Maintain up-to-date medical records filing and perform clerical and technical duties such as preparing reports and correspondence, answering telephones, relaying messages, transferring calls, and filing loose documentation generated from inside and outside the institution. </li>
<li>Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements. </li>
</ul>
<ul>
<li>Actively participate in quality of care screen audits to promote Quality Improvement standards. </li>
<li>Maintain accountability for the organization and maintenance of health records and ensure that patient information is properly documented and secure. </li>
</ul>
 
Qualifications
Education
<ul>
<li>High school diploma or G.E.D.</li>
</ul>
Experience
<ul>
<li>Training in an accredited medical record program or minimum of one year experience in an established medical record system preferred, but not mandatory</li>
</ul>

Medical Records Clerk (Hourly)

<h3>Job Description</h3>
Job Description
***NOW HIRING*** Recruitment Admin. Support Representative (General Clerk III) 39738 Winchester Road Temecula, CA&nbsp; 92591 Hourly Wage: $21.68 Paid Holidays, sick leave and vacation. Health &amp; Welfare Rate: $4.93 per hour to be put towards benefits offered below. Benefits Offered: Medical, Dental, Vision, Life, STD, LTD &amp; 401k plans Employment Status: Full-Time (30 hrs. per week) GENERAL SUMMARY Education: High School Diploma Experience: Experience using Microsoft Office Suite: Outlook, Word, Excel Certifications/Licenses/Credentials: Ability to pass a background check SKILLS:
<ul>
<li>Ability to work independently, demonstrating initiative to manage multiple projects</li>
<li>Ability to multitask, troubleshoot, be flexible, think quickly and react decisively.</li>
<li>Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures and terminology</li>
</ul>
POSITION SUMMARY: This&nbsp;General Clerk III&nbsp;position will perform administrative Recruiter Support Services in support of the Army recruiting Mission. Duties include
<ul>
<li>Compliance review and preparation of correspondence</li>
<li>Meeting calendar maintenance for conference calls, web-based meetings, and resolving scheduling conflicts when necessary</li>
<li>Notification of the appropriate unit or org. representatives shall technology issues arise</li>
<li>Visitor reception, office supply maintenance/tracking, telephone call direction, and incoming mail distribution</li>
<li>Data file maintenance for user and historical access</li>
<li>Defense travel system order preparation and travel request review</li>
<li>Medical Protection System user updates and review as needed</li>
<li>Creation and entering of Bulk Leads into the Leads Management system</li>
<li>Maintain a Neat and orderly workspace</li>
</ul>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ADC Management Services Inc. is an Equal Opportunity Employer
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Administrative Support

<h3>Job Description</h3>
Job Description
Treasurer 
BridgePrep Academy Schools 
Description: 
<ul>
<li>The Front Office Clerk serves as the first point of contact for students, parents, staff, and visitors. This role involves handling a variety of administrative and clerical tasks to ensure the smooth and efficient operation of the school office. The ideal candidate is professional, organized, and enjoys working in a fast-paced, student-centered environment.</li>
</ul>
RESPONSIBILITIES   
<ul>
<li>
Greet and assist students, parents, staff, and visitors in a courteous and professional manner
</li>
<li>
Answer and direct phone calls; take and relay messages accurately
</li>
<li>
Maintain student attendance records and enter data into the school information system
</li>
<li>
Prepare and distribute correspondence, newsletters, and daily announcements
</li>
<li>
Assist with student check-ins and check-outs; maintain visitor log and ensure proper ID verification
</li>
<li>
Provide clerical support to administrators and teaching staff (e.g., copying, filing, mailing)
</li>
<li>
Maintain confidentiality of student and staff information
</li>
<li>
Assist with first aid and contact parents in case of student illness or injury
</li>
<li>
Order, receive, and inventory office supplies
</li>
<li>
Assist with scheduling and coordinating meetings and events
</li>
<li>
Perform other duties as assigned by the Principal or Office Manager
</li>
</ul>
VALUES   
<ul>
<li>Value the voices of all staff, families, and students  </li>
<li>Work in collaboration to meet the needs of all stakeholders  </li>
<li>Seek and respond well to feedback and collaborate to find solutions  </li>
</ul>
QUALIFICATIONS   
<ul>
<li>High school diploma or GED</li>
<li>Job related experience is required.</li>
</ul>
Knowledge and Skills 
<ul>
<li> Considerable knowledge of modern office practices and procedures with specific reference to records management, school curriculum, and course credit system; considerable knowledge of business English, vocabulary, spelling, and arithmetic. </li>
<li>Ability to work effectively with students, administrators and instructional staff, and other school employees, and the central office staff. </li>
<li>Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; stages of child development and learning styles; and age appropriate activities; and working with diverse youth</li>
<li>Skill in the proficient operation of a computer terminal to operate a data system, skill in operating word-processing equipment. Good human relations skills. </li>
<li>Specific ability to organize and manage; communicating with diverse groups; maintaining confidentiality; setting priorities; working as part of a team; and working with constant interruptions.; being attentive to detail; displaying tact and courtesy; teach a sport, a form of art, a specific academic area, technology, or have experience in social development and the ability to speak, read and write English and Spanish is preferred.</li>
</ul>
Physical Requirements: Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move 
Compensation: BridgePrep Academy offers a competitive salary and benefits commensurate with Experience. BridgePrep Academy is an equal-opportunity employer and an organization that values diversity.  
Working Requirements: The usual job functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed under conditions with some exposure to risk of injury and/or illness and in a clean atmosphere. 
Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. BridgePrep Academy reserves the right to change any or all content of this job description based on business needs. The incumbent, if applicable, will be consulted and notified of any changes before they become effective.

25-26 SY Front Office Clerk

<h3>Job Description</h3>
Job Description
 
OVERALL OBJECTIVE OF JOB
The objective of this position is to serve in a Clerical Support capacity as a Deputy Clerk of Courts with an emphasis on the administrative responsibility involving Juvenile and Children &amp; Youth cases filed within this office. Work includes public contact in accomplishing assignments and effective public relations. Position handles sensitive information requiring strict confidentiality. Assignments are varied in nature and are carried out in accordance with standard clerical practices, procedures, and precedents, general work instructions, and any applicable legal standards or regulations.
ESSENTIAL FUNCTIONS OF JOB
<ol>
<li>Docket Entry of filings for Adult, Juvenile and Children and Youth cases into the Common Plea Case Management System. </li>
<li>Maintain proper filing of docket entries into case folders.</li>
<li>Copy and distribution of Orders to Attorneys, Public Defender, District Attorney, Police Depts and Defendants. This would also include preparing certified mailings and tracking when necessary. Clocking in, docketing, and filing the return receipt in a timely manner.</li>
<li>Administrative handling of Juvenile &amp; CYS cases from time of entry, case transfers, and dispositions. Serving copies of orders to Attorneys, Juvenile Probation, and CYS.</li>
<li>Working closely with the Juvenile Probation Office in establishing and maintaining correct procedures of filing case information in accordance with the Common Plea Case Management System.</li>
<li>Research of Criminal History Requests from PA State Police (PA Instant Check System (PICS) Unit), US Postal Service &amp; other State Agencies. Responding via fax, email, or mail of copies of information requested.</li>
<li>Researching request from PA Board of Probation and Parole for case information. Mailing copies of OTN, Criminal Complaint and Sentence Orders of Cases up for review by Parole Board.</li>
<li>Answering incoming telephone calls, answering questions, and routing calls to the proper person.</li>
<li>Handle daily walk-ins by rendering assistance such as preparing passports, researching judgments, and other civil &amp; criminal records.</li>
<li>Performs public contact work in gathering information, resolving complaints, and providing information.</li>
<li>Scanning and storage of files for easy computer access. Providing a timelier turnaround of information on cases when requested.</li>
<li>Accepting and posting payments of costs, fines, and restitution of criminal cases.</li>
<li>Attending jury selection and jury trials.</li>
<li>Processing and docketing Protection from Abuse Petitions.</li>
<li>Assisting with the civil cases when needed i.e., Docketing court orders and distributing to the parties; accepting and clocking documents hand delivered to the office.</li>
<li>Assisting with month end financial reports, printing and distributing checks, entering court ordered cost and fine payments into CPCMS.</li>
<li>Typing and computer data entry.</li>
<li>File, index, maintain, and retrieve records as needed.</li>
<li>Work cooperatively with county departments.</li>
<li>Utilizes computer programs including Microsoft Office programs and other office equipment as needed.</li>
</ol>
OTHER DUTIES OF JOB
<ol>
<li>Successfully completing the requirements to become a Passport Acceptance Agent and accepting Passport applications.</li>
<li>Assists in answering phone and performing other duties within office as necessary.</li>
<li>Attends meetings and/or training as required.</li>
<li>Travels periodically to perform essential job duties.</li>
<li>Performs all other duties and functions as required.</li>
</ol>
SUPERVISION RECEIVED
Reports directly to the Prothonotary/Clerk of Courts and the Chief Deputy. Receives some but minimal supervision on day-to-day tasks and jobs.
SUPERVISION GIVEN
None
WORKING CONDITIONS
<ol>
<li>Works indoors in adequate workspace, lighting, temperature, and ventilation.</li>
<li>Normal indoor expose to dust, dirt, and other elements.</li>
<li>Average exposure to noise, stress, and subject to frequent disruptions.</li>
<li>Frequent exposure to stressful situations and strict deadlines.</li>
<li>Works daily with the potential of confrontations with irate or disruptive individuals.</li>
</ol>
PHYSICAL AND MENTAL CONDITIONS
<ol>
<li>Must possess ability to record, convey and present information, explain procedures, and follow instructions.</li>
<li>Must be able to sit or stand for long periods throughout the workday, with intermittent periods of walking, bending, twisting, and reaching necessary to carry out duties of job.</li>
<li>Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso necessary to carry out duties of job.</li>
<li>Occasional lifting/carrying of objects.</li>
<li>Must be able to pay close attention to details and concentrate on work.</li>
<li>Must be able to cope with physical and mental stress of the position.</li>
<li>Must be able to travel to County buildings, as well as meetings and conferences as required.</li>
</ol>
QUALIFICATIONS
<ol>
<li>High School Diploma or equivalent required.</li>
<li>Three years of clerical experience in record keeping activities, one year of which shall have included the recording, indexing, and processing of legal documentation of record. Any equivalent combination of acceptable education and experience.</li>
<li>Valid Pennsylvania driver’s license.</li>
</ol>
CLEARANCES
<ul>
<li>Must have acceptable results on all criminal background checks including Act 34 PA State Police Criminal History, Act 151 PA Child Abuse, Drivers Background Check, and FBI clearances.</li>
</ul>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
<ol>
<li>Must be able to speak and understand the English language in an understandable manner in order to carry out essential job duties.</li>
<li>Must possess ability to understand and follow complex oral and written instructions and to use sound judgement.</li>
<li>Must possess ability to pay attention to detail, accuracy, and concentration of work.</li>
<li>Must possess ability to ensure confidentiality with sensitive case materials and records.</li>
<li>Must possess good communication and interpersonal skills.</li>
<li>Must possess the ability to function independently.</li>
<li>Must possess working knowledge of pertinent legal terminology to file all civil, criminal documents, i.e., motions, petitions, and orders etc. in the proper sequence.</li>
<li>Must have the ability to operate all office equipment including computer, scanner, photocopier, telephone, printer, and fax machine.</li>
<li>Must have the ability to type routine correspondence in a timely manner.</li>
<li>Must possess ability to maintain records and prepare reports in a timely and accurate manner.</li>
<li>Must possess organizational skills and be able to multitask while maintaining a neat and orderly work area.</li>
<li>Must possess ability to establish and maintain effective working relations with clients, associates, court personnel, attorneys, co-workers, and the general public.</li>
<li>Must be willing to travel as needed.</li>
<li>Must possess the technical knowledge and skills to operate computer hardware/software systems and be capable of learning new software systems and hardware quickly.</li>
<li>Must have general knowledge of county government and services for referral.</li>
</ol>

Deputy Clerk of Courts - Prothonotary

<h3>Job Description</h3>
Job DescriptionSalary: 
**Recruiters please do NOT reach out to Advent Services LLC to try to provide recruiting services. **
A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation &amp; empower our partners to manage risk, protect information and achieve organizational objectives. We are proud of our ability to support mission critical systems in every phase of their lifecycle to ensure our nations forces can accomplish their mission.
Applicants must have good written and oral communication, interpersonal, problem-solving, analytical, and organizational skills. The ability to follow directions is a must. Applicants must be able to work well alone and as part of a team.
 
Position: General Clerk III
Salary: $22.00 hourly &amp; $4.41 hourly for Health and Wellness
Location: 5900 Capital Gateway Drive, Camp Springs, MD 20588
Position description: The General Clerk III handles high priority information to analyze/process and must be highly accountable and responsible for safeguarding sensitive information. This position will use his/her judgment, knowledge, and experience to make administrative decisions, resolve issues and elevate issues in accordance with policy and guidelines.
Mandatory Qualifications: 
<ul>
<li> Must be a U.S. Citizen.</li>
</ul>
<ul>
<li>High School Diploma or equivalent.</li>
<li>Minimum of (1) one year experience with (a) supporting records and file management systems, and/or (b) providing clerical/administrative support.</li>
<li>Experience with various USCIS systems such as RAILS, ELIS, PCQS, CLAIMS3, ECHO, STACKS and Benefits Hub.</li>
<li>While performing the duties of this job, the employee is frequently required to lift 0-20 lbs. and regularly lift 21-50 lbs.</li>
<li>English language fluency.</li>
<li>Ability to communicate effectively both orally and in writing, understanding and application of professional grammar and spelling.</li>
<li>Professional telephone and e-mail etiquette.</li>
<li>Strong organizational and attention to detail skills.</li>
<li>Proficiency in Windows, MS Word, Excel, Access, or equivalent software to create, update, and edit a wide range of documents and reports.</li>
<li>Ability to work as part of a team as well as independently and with minimal supervision.</li>
<li>Must have an active Public Trust clearance or be able to pass and maintain the government security clearance.</li>
</ul>
 
Tasks:
<ul>
<li>Properly handle Personally Identifiable Information (PII).</li>
<li>Enter and update data in various systems, spreadsheets, share drives and forms.</li>
<li>Locate, track, and update USCIS file tracking systems such as RAILS, ELIS, PCQS, CLAIMS3, ECHO, STACKS and Benefits Hub.</li>
<li>Create service items records utilizing several USCIS systems for USCIS officers to review.</li>
<li>Identify and resolve issues identified through system-generated error and recurring reports.</li>
<li>Scan documents as required by USCIS into specific databases, systems, or data repositories.</li>
<li>Perform data inquiries and searches on automated systems as well as run and review reports and determine needed actions.</li>
</ul>
<ul>
<li> Perform weekly audits on files andparticipate in monthly office-wide and file room audits.</li>
</ul>
<ul>
<li>Perform file research using various systems, spreadsheets, and forms.</li>
<li>Pick up, process, and deliver files upon request.</li>
</ul>
<ul>
<li> Perform mail-room tasks such as receiving, logging mail, preparing, processing, securing, and delivery of incoming and outgoing mail. Verifying file manifests, preparing, and shipping boxes of files, etc.</li>
</ul>
<ul>
<li>Photocopy or scan files or portions of files, to include date-stamping as required.</li>
<li>Transmit information or documents, using computer, mail, or facsimile machine.</li>
<li>Monitor and maintain shared USCIS email boxes, retrieve, and determine if further action is required, and forward to appropriate personnel.</li>
<li>Type, proofread correspondence, reports, text and other written material from rough drafts or corrected copies.</li>
<li>Analyze electronic file records in multiple systems.</li>
<li>Connect interfiling material and correspondence to its related file as well as scanning and uploading to respective electronic file in various systems.</li>
<li>Work independently and equally as well as a member of a team.</li>
</ul>
<ul>
<li> Complete all mandatory company and USCIS training.</li>
</ul>
<ul>
<li>Review files and other documents to obtain information to respond to requests.</li>
<li>Route correspondence to other departments for reply.</li>
</ul>
<ul>
<li> Take ownership of assigned tasks, tracking completion, and following up as needed.</li>
</ul>
Advents benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.
Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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