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<h3>Job Description</h3>
Job DescriptionDescription:
About Us:
eSimplicity is modern digital services company that work across government, partnering with our clients to improve the lives and ensure the security of all Americans—from soldiers and veterans to kids and the elderly, and defend national interests on the battlefield. Our engineers, designers, and strategists cut through complexity to create intuitive products and services that equip Federal agencies with solutions to courageously transform today for a better tomorrow for all Americans.
 
Responsibilities:
<ul>
<li>Provides administrative support to technical programs, report preparation, word processing, vendor purchase order preparation, and basic cost data management.</li>
<li>Attend various staff meetings, draft and submit meeting minutes.</li>
</ul>
Requirements:
Required Qualifications:
<ul>
<li>Associates of Arts degree</li>
<li>Three (3) or more years of experience</li>
<li>Operation of office productivity systems</li>
<li>Strong knowledge of Government program report requirements and formats</li>
<li>Active secret clearance as required by the US Government contract</li>
</ul>
Can’t change:
Working Environment: This position is 100% in-person in Norfolk, VA; remote or hybrid work is unavailable.
 
Benefits: We offer highly competitive salaries and full healthcare benefits.
 
Equal Employment Opportunity: eSimplicity is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, status as a protected veteran, sexual orientation, gender identity, or status as a qualified individual with a disability.

Administrative Assistant III

<h3>Job Description</h3>
Job Description
This is a remote position.
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing exceptional customer service and administrative support. The ideal candidate will possess strong communication skills, be proficient in various office software, and have a keen eye for detail. 
Responsibilities 
<ul>
<li>Greet visitors and manage front desk operations, ensuring a welcoming environment. </li>
<li>Handle multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette. </li>
<li>Perform data entry tasks, including filing and maintaining accurate records. </li>
<li>Assist with calendar management, scheduling appointments, and coordinating meetings. </li>
<li>Provide customer support by addressing inquiries and resolving issues efficiently. </li>
<li>Utilize QuickBooks for basic bookkeeping tasks as needed. </li>
<li>Support office management duties, including ordering supplies and maintaining inventory. </li>
<li>Proofread documents for accuracy and clarity before distribution. </li>
<li>Collaborate with team members to ensure efficient workflow and communication. </li>
<li>Maintain confidentiality of sensitive information while adhering to company policies. </li>
</ul>
 Requirements
 
<ul>
<li>Previous experience in an office setting or similar administrative role. </li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is required. </li>
<li>Familiarity with Quick books or similar accounting software is a plus. </li>
<li>Candidates are encouraged to apply to enhance customer service capabilities. </li>
<li>Strong organizational skills with the ability to manage multiple tasks simultaneously while demonstrating effective time management. </li>
<li>Experience as a receptionist is advantageous but not mandatory. </li>
</ul>

Receptionist/Administrative Assistant

<h3>Job Description</h3>
Job DescriptionAbout the Role
Join a dynamic financial services team during their busiest season of the year—often referred to as their “Super Bowl” period. This contract role is designed to support a high volume of client onboarding and service requests from over 1,200 financial institutions. You’ll be part of a collaborative 4-person client support team, working closely with a relationship manager to ensure smooth operations and excellent customer service.
Key Responsibilities
<ul>
<li>Provide client support through email and phone communication</li>
<li>Assist with system-related tasks including password resets, branch additions, and bulk order support</li>
<li>Work within internal platforms such as MPM, Symplexis (gift card program), and TPR (third-party reporting)</li>
<li>Participate in compliance training and adhere to communication standards</li>
<li>Shadow team members during onboarding and follow structured training plans</li>
</ul>
Top Skills &amp; Qualifications
<ul>
<li>Banking Knowledge:&nbsp;Familiarity with industry terms like DDA and FI</li>
<li>Customer Service Excellence:&nbsp;Prompt, professional communication and follow-through</li>
<li>Business Acumen:&nbsp;Accuracy in quoting timeframes and process steps</li>
<li>Collaboration:&nbsp;Team-oriented mindset with a proactive approach</li>
<li>Technology Awareness:&nbsp;Experience with Salesforce (preferred), Word, and MTM</li>
<li>Professionalism:&nbsp;Ability to handle strong personalities with curiosity and composure</li>
</ul>
Why You’ll Love This Role
<ul>
<li>Be part of a growing organization during a high-impact season</li>
<li>Enjoy consistent weekday hours with no weekend work</li>
<li>Gain valuable experience in financial services and client support</li>
<li>Work in a structured, supportive environment with hands-on training</li>
</ul>
Interview Process
One-step, 30-minute virtual interview with the hiring manager and team.
Pay and Benefits
The pay range for this position is $21.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Sioux Falls,SD.
Application Deadline
This position is anticipated to close on Sep 9, 2025.
h4&gt;About TEKsystems: 
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. 
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Administrative Assistant (Banking)

<h3>Job Description</h3>
Job DescriptionJob Title: Quality Administrative Assistant Job Description
The Quality Administrative Assistant, also referred to as the Quality Coordinator, plays a crucial role in supporting the quality team. This position requires working Monday to Friday, with preferred hours from 7 AM to 3:30 PM or 8 AM to 4:30 PM. The primary responsibility is to ensure that all quality operations remain organized and compliant with internal and external standards, working closely with the Quality Director.
Responsibilities
<ul>
<li>Manage and maintain all quality-related documents, ensuring they are up-to-date and accessible.</li>
<li>Implement and oversee document control processes to ensure compliance with quality standards.</li>
<li>Assist in planning and conducting internal audits, as well as supporting external and regulatory audits.</li>
<li>Prepare necessary documentation and reports for audit purposes.</li>
<li>Maintain accurate and up-to-date training records for all employees involved in quality processes.</li>
<li>Coordinate training sessions and ensure compliance with training requirements.</li>
<li>Liaise with maintenance teams to ensure that equipment is serviced and calibrated as required.</li>
<li>Monitor equipment performance and document any issues or required actions.</li>
<li>Provide administrative support to the quality team, organizing meetings, tracking action items, and following up on outstanding tasks.</li>
<li>Assist in the development and implementation of quality improvement initiatives.</li>
</ul>
Essential Skills
<ul>
<li>Strong organizational skills with the ability to manage multiple tasks and priorities.</li>
<li>Attention to detail with a focus on accuracy and thoroughness, particularly in document control and audit preparation.</li>
<li>Experience with document control and managing documents related to quality management systems.</li>
<li>Auditing skills with experience in conducting internal audits and supporting audit planning.</li>
<li>Ability to work with Standard Operating Procedures (SOPs) effectively.</li>
<li>Self-starter attitude with a proactive approach to work.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Familiarity with ISO standards and quality management systems.</li>
<li>Previous experience in roles such as Quality Associate, Quality Coordinator, or similar positions.</li>
<li>Proficiency in relevant software tools used for quality management, document control, and data analysis.</li>
<li>Experience with auditing tools and software.</li>
<li>Background in the medical device industry is beneficial.</li>
</ul>
Why Work Here?
Relucent offers a unique opportunity to work in a small, family-like environment backed by a billion-dollar parent company. With about 40 employees at the Santa Rosa site, the company prioritizes flexibility and understanding of employees' personal lives. The management team is friendly, fostering a supportive workplace culture. Benefits include competitive pay, comprehensive health, dental, and vision insurance, a 401(k) plan with company match, and paid time off and holidays.
Work Environment
The role is based in an office environment within a medical device company, offering a structured and professional setting to contribute to quality management processes.
Job Type &amp; Location
This is a Contract to Hire position based out of Santa Rosa, California.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Santa Rosa,CA.
Application Deadline
This position is anticipated to close on Aug 28, 2025.
About Aerotek:
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental &amp; vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Company DescriptionWe know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow. 
<h3>Company Description</h3>
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Quality Administrative Assistant

<h3>Job Description</h3>
Job Description
Title: Administrative Project Coordinator
Location: Monroe, NJ
Pay: $25 - $30 an hour
A highly reputable engineering firm is looking for a Administrative Project Coordinator to join their team! This role includes a large range of duties including but not limited to processing invoices, scanning, filing, photocopying documents, working with subcontractors, and much more!
Job Description:
<ul>
<li>Handle office documents, including filing, scanning, and organizing.</li>
<li>Perform data entry tasks, ensuring accuracy and timeliness.</li>
<li>Log information into the computer database for project tracking and management.</li>
<li>Upload documents and maintain digital records.</li>
<li>Open new project numbers and manage project documentation.</li>
<li>Process submittals and ensure timely follow-up.</li>
<li>Assist with onboarding new hires, including preparing necessary documentation and coordinating orientation.</li>
<li>Manage badge access for employees, ensuring security protocols are followed.</li>
<li>Organize and distribute incoming and outgoing mail.</li>
<li>Order and maintain office supplies, ensuring inventory is stocked.</li>
<li>Provide general administrative support as needed.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Engineering Industry experience required</li>
<li>Ability to read Blueprints</li>
<li>Administrative experience required</li>
<li>Proficient with Microsoft Office</li>
</ul>
Benefits:
<ul>
<li>Great benefits package</li>
<li>Work life balance</li>
<li>Clear career growth path</li>
</ul>
***INTERVIEWS
HAPPENING THIS WEEK***
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to <a href="mailto:dyseidenberg@astoncarter.comPay" target="_blank">dyseidenberg@astoncarter.comPay</a> and Benefits
The pay range for this position is $20.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Monroe,NJ.
Application Deadline
This position is anticipated to close on Sep 6, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Project Administrative Assistant

<h3>Job Description</h3>
Job Description
EyeCare Partners is the nation's leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit <a href="http://www.eyecare-partners.com" target="_blank">www.eyecare-partners.com</a>.
Title: Administrative Operations Coordinator Company: Eyecare Associates of East Texas Location: Tyler, TX Perks:
<ul>
<li>Full Benefits Package - Medical, Vision, Dental and Life Insurance</li>
<li>401k + Employer Matching</li>
<li>Paid Time Off and Paid Holidays</li>
<li>Paid Maternity Leave</li>
<li>Optical Education Reimbursement</li>
<li>Competitive Base Pay</li>
</ul>
Hours:
<ul>
<li>Full Time</li>
<li>Our offices are open from Monday-Friday 7am-8pm. You may need to work a little earlier/later as needed.</li>
</ul>
FORMAL JOB DESCRIPTION:
This position is responsible for supporting all administrative activities and assistance, including managers and Doctors in our practice. The Specialist is responsible for the coordination of events and works with other departments to support ongoing operations and help ensure the departments operate in a high-quality, professional manner.
Duties and Responsibilities 
<ul>
<li>Assist in day-to-day operations of the Practice, including screening of phone calls, assisting with paperwork, prioritizing and organizing information going to the Practice Administrator.</li>
<li>Manage an extremely active calendar of appointments; plan, coordinate and ensure the schedule is followed and respected.</li>
<li>Compose, prepare and file correspondence that is sometimes confidential.</li>
<li>Compile materials for various meetings and appointments.</li>
<li>Research, prioritize and follow up on incoming issues and concerns</li>
<li>Work closely with the team to keep her well informed of upcoming commitments and responsibilities, following up appropriately.</li>
<li>Successfully complete tasks and projects with a hands-on approach.</li>
<li>Prioritize conflicting needs and handle matters expeditiously and proactively, follow-through on projects to successful completion, often with deadline pressures.</li>
<li>Adheres to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.</li>
<li>Performs other duties that may be necessary or in the best interest of the organization.</li>
</ul>
Requirements:
<ul>
<li>High School Diploma or GED Equivalent</li>
<li>Favorable result on Background Check</li>
<li>Basic computer skills</li>
<li>Previous medical office experience preferred</li>
<li>Previous ophthalmic experience strongly preferred.</li>
</ul>
If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly – only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Administrative Operations Coordinator

<h3>Job Description</h3>
Job Description
We are currently seeking a detail-oriented and organized&nbsp;Shipping Administrator&nbsp;to join a local and growing team. The ideal candidate will ensure the smooth running of shipping processes, maintain accurate records, and provide exceptional support to the logistics team. This position is instrumental in ensuring that shipments are handled efficiently, on time, and in compliance with regulations.
 
Key Responsibilities:
<ul>
<li>Accurately process shipping documents and ensure timely dispatching of orders.</li>
<li>Coordinate and communicate effectively with shipping carriers, vendors, and internal departments regarding shipments and delivery schedules.</li>
<li>Maintain and update shipping logs, inventory records, and customer databases.</li>
<li>Monitor incoming and outgoing shipments to ensure proper handling and compliance with company policies and legal regulations.</li>
<li>Verify shipment accuracy against invoices, purchase orders, and packing lists.</li>
<li>Resolve issues related to delayed shipments, shortages, or damaged goods.</li>
<li>Prepare shipping reports and work collaboratively with other departments to optimize shipping processes.</li>
<li>Assist with inventory management tasks as needed.</li>
<li>Stay informed of current import/export regulations and maintain compliance with all shipping documentation requirements.</li>
</ul>
 
Desired Skills &amp; Qualifications:
<ul>
<li>High School Diploma or equivalent; additional certifications in logistics or supply chain management are a plus.</li>
<li>Proven experience in a shipping, logistics, or administrative role.</li>
<li>Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.</li>
<li>Proficiency in inventory management software and shipping platforms.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to problem-solve and make decisions independently.</li>
<li>Knowledge of shipping regulations and compliance requirements.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li>
</ul>
For immediate consideration, please call 610.882.1700!

Shipping Administrative Assistant

<h3>Job Description</h3>
Job Description
Are you highly motivated, hard-working, and seeking to join a growth-focused consulting &amp; engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex!
Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us.
Your Responsibilities as a Sr Administrative Assistant:
<ul>
<li>Assist Project Managers in maintaining detailed project schedules, including assistance in application preparations. </li>
<li>Water analysis data entry and tracking. </li>
<li>Scheduling / coordination of private supply water sampling events. </li>
<li>Actively develop your own career growth. </li>
</ul>
What we're looking for:
<ul>
<li>Minimum of GED or high school diploma. </li>
<li>2-5 years' experience in a professional services environment. </li>
<li>Strong written and oral communication skills. </li>
<li>Proficiency with Adobe and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). </li>
<li>Excellent written and verbal communication skills. </li>
<li>Strong attention to detail. </li>
<li>Progressive administrative experience with a desire to grow and learn future project responsibilities. </li>
<li>Demonstrated history of stable employment.</li>
</ul>
Why you'll love working for us:
<ul>
<li>Company-subsidized medical and dental.</li>
<li>Company-paid life, short, and long-term disability.</li>
<li>401k match, tuition assistance, and more.</li>
<li>Cross-training and the ability to work on a variety of projects.</li>
<li>Performance-based bonuses or other incentives.</li>
<li>Working with the best and brightest in the industry.</li>
<li>1,700+ employee national firm with 50+ locations across the US.</li>
</ul>
Apex Job Title: Sr Administrative Assistant
Req ID: 10732
We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact <a href="mailto:Talent@apexcos.com" target="_blank">Talent@apexcos.com</a> or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer
TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career's sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.

Senior Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Engineered Cooling Services (ECS), the Southeast’s leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource along with a deep commitment to our community. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities. 
Position Description
Administrative Assistant/Receptionist will handle a variety of personnel related administrative duties. Ensuring smooth communication and prompt resolution of all queries and handling confidential matters, supporting with daily administrative tasks and assisting in coordinating processes and relevant documents along with other administrative duties.
· Serves visitors by greeting and directing them appropriately
· Notifies company personnel of visitor arrival
· Answering, screening, and forwarding incoming phone calls
· Receiving and sorting daily mail
· Maintains security and telecommunications system
· Maintains safe and clean reception area by complying with procedures, rules, and regulations
· Order front office supplies and keep inventory of stock
· Write and distribute email, correspondence memos, letters, faxes, and forms
· Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing 
· Create &amp; maintain various spreadsheets. 
· Assist with Sales responsibilities including:
 o Proposals
 o Bid Packages
 o Insurance Certificates
· Assist with Accounting responsibilities including: 
 o Applying check payments to invoices
 o Running credit card payments
 o Paying utilities
 
Position is Monday-Friday, 8am-5pm.
 
Workplace Values
The team member will be expected to operate in line with our core values which are:
<ul>
<li>Community</li>
<li>Excellence</li>
<li>Fairness</li>
<li>Growth</li>
<li>Loyalty</li>
</ul>
Benefits
The following is a brief overview of the company’s benefits program: 
<ul>
<li>Major health and dental insurance</li>
<li>Life insurance</li>
<li>Long term disability</li>
<li>401K with company match</li>
<li>Paid sick, vacation and holidays (8)</li>
<li>Professional training and industry certification</li>
<li>Referral incentives</li>
<li>Continuing education reimbursement </li>
</ul>
Requirements:
The following qualifications along with individuals previous work experience will be considered by the company when evaluating applicants:
<ul>
<li>18 years of age or older</li>
<li>Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat</li>
<li>Strong typing skills (60 wpm) </li>
<li>Excellent communication skills</li>
<li>Able to understand written and spoken instructions</li>
<li>Great organizational skills</li>
<li>High school diploma</li>
</ul>

Administrative Assistant/Receptionist

<h3>Job Description</h3>
Job DescriptionTax Management Associates (TMA) is looking for a self-motivated, personable, team player to join our Audit Support team in the role of Audit Support Technician. Requires a team spirit with excellent communication skills, advanced data entry, and Excel skills. Must be detail-oriented and able to multi-task. 
Duties:
<ul>
<li>Answer telephones and respond to client requests and taxpayer inquiries.</li>
<li>Schedule audit appointments for auditors with taxpayers.</li>
<li>Set up and manage paper audit files, recording information, updating paperwork, and maintaining documents.</li>
<li>Create, maintain, and enter information into databases.</li>
<li>Use computers for various applications, such as database management or word processing.</li>
<li>Maintain scheduling and event calendars.&nbsp;</li>
<li>Complete forms in accordance with company and tax jurisdiction procedures.</li>
</ul>
Requirements: &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<ul>
<li>One year of administrative experience required; 2 years of experience preferred.</li>
<li>Be personable and efficient. &nbsp; &nbsp; &nbsp;</li>
<li>Have a strong working knowledge of Microsoft Word. &nbsp; &nbsp; &nbsp;&nbsp;</li>
<li>Have a strong working knowledge of Excel. &nbsp; &nbsp; &nbsp;&nbsp;</li>
<li>Data entry experience. &nbsp; &nbsp; &nbsp;&nbsp;</li>
<li>Be well organized and have the ability to multi-task and prioritize. &nbsp; &nbsp; &nbsp;&nbsp;</li>
<li>Be eager to take on new responsibilities and work as a team. &nbsp; &nbsp; &nbsp;&nbsp;</li>
<li>Attention to detail a must. &nbsp; &nbsp; &nbsp;&nbsp;</li>
<li>High school diploma required. College degree preferred.</li>
</ul>
About us:
Tax Management Associates is a national property tax consulting and audit firm. TMA works exclusively with state and local government clients to provide services related to this area of taxation and tax administration. In business for over thirty years, TMA's growth has created opportunities across the country. TMA sales professionals create and maintain client relationships all over the United States and assist in the development and delivery of all of TMA's products and services. We offer competitive salary and a comprehensive benefits package, intensive training, career opportunities, and an environment that fosters work-life balance, including: &nbsp;
<ul>
<li>Eleven paid holidays per year &nbsp;&nbsp;</li>
<li>Generous Paid Time Off Policy (18 days/year to start) &nbsp;&nbsp;</li>
<li>401(k) with Discretionary Company Match &nbsp;&nbsp;</li>
<li>Medical – company pays 65% of premium for employee + family</li>
<li>Dental – company pays 65% of premium for employee + family (includes orthodontia) &nbsp;&nbsp;</li>
<li>Vision insurance &nbsp;&nbsp;</li>
<li>Flexible Spending Account (FSA) for medical and dependent care expenses &nbsp;&nbsp;</li>
<li>Group term life insurance – company pays 100% &nbsp;&nbsp;</li>
<li>Voluntary life insurance (for employee, spouse, and children) &nbsp;&nbsp;</li>
<li>Long-term disability insurance – company pays 100% &nbsp;&nbsp;</li>
<li>Short-term disability insurance &nbsp;&nbsp;</li>
<li>Pre-paid Legal plan &nbsp;&nbsp;</li>
<li>Identity theft protection and credit monitoring plan &nbsp;&nbsp;</li>
<li>Supplemental insurance</li>
<li>Tuition Reimbursement &nbsp;&nbsp;</li>
<li>Employee Assistance Program&nbsp;</li>
</ul>
Tax Management Associates (TMA) is a proud supporter of our U.S. military, veterans and their families. We are members of the Employer Support of the Guard and Reserve (ESGR) and the Wounded Warriors Project's Warriors To Work program. We will continue to seek qualified active duty, transitioning military and veteran candidates for our open positions. If you are a veteran, we strongly encourage you to apply. We thank you for your service to our country!&nbsp;&nbsp;&nbsp;
Tax Management Associates (TMA) is an equal opportunity employer committed to an inclusive workplace and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with its obligations under federal law, each company that is a federal contractor or subcontractor is committed to taking affirmative action to employ and advance in employment qualified women, minorities, disabled individuals and veterans.&nbsp;&nbsp;&nbsp;
 
Compensation details: 45000-48000 Yearly Salary
 
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