Job Description
Job Description
This is a remote position.
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing exceptional customer service and administrative support. The ideal candidate will possess strong communication skills, be proficient in various office software, and have a keen eye for detail.
Responsibilities
- Greet visitors and manage front desk operations, ensuring a welcoming environment.
- Handle multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette.
- Perform data entry tasks, including filing and maintaining accurate records.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide customer support by addressing inquiries and resolving issues efficiently.
- Utilize QuickBooks for basic bookkeeping tasks as needed.
- Support office management duties, including ordering supplies and maintaining inventory.
- Proofread documents for accuracy and clarity before distribution.
- Collaborate with team members to ensure efficient workflow and communication.
- Maintain confidentiality of sensitive information while adhering to company policies.
Requirements
- Previous experience in an office setting or similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is required.
- Familiarity with Quick books or similar accounting software is a plus.
- Candidates are encouraged to apply to enhance customer service capabilities.
- Strong organizational skills with the ability to manage multiple tasks simultaneously while demonstrating effective time management.
- Experience as a receptionist is advantageous but not mandatory.