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<h3>Job Description</h3>
Job Description
Canyon Plumbing &amp; Heating, Inc. in Smithfield, UT is looking to hire a part-time Administrative Assistant to provide exceptional customer service and ensure that our office runs smoothly. Are you a big-picture thinker who effectively plans ahead? Do you want to be part of an organization that values you and your unique abilities? Would you like to work for a family-oriented company that encourages teamwork and career growth? If so, please read on!
This part-time office position earns a competitive wage of $15 - $17/hour, depending on experience. We provide excellent perks including no weekend work and no on-call time. If this sounds like the right clerical opportunity for you, apply today!
 
ABOUT CANYON PLUMBING &amp; HEATING, INC.
Established in 2005, we are a trusted and growing company proudly servicing the Cache Valley and surrounding areas. We expertly provide numerous services, including general plumbing, water heater installation, re-piping, emergency assistance, and boiler repair and replacement. With an exceptional reputation built upon our friendly and dependable work, our amazing clients know they are always in good hands with us. Whether the project is residential or commercial, we can easily get the job done!
Our amazing employees are the key to our success. That is why we strive to provide a great work environment where we treat them like family. We truly value their contributions and provide exceptional opportunities for career growth!
 
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT
As an Administrative Assistant, you have the important responsibility of making our customers, employees, and vendors feel at home with our company. As the first point of contact for our customers, you are the warm voice on the phone that reminds them we are eager to help. Using your excellent customer service abilities, you work with both our clients and our technicians to ensure that each customer's unique needs are met. You also maintain an orderly schedule, revising it whenever needed to optimize our technicians' time and availability.
An organizer to the core, you tackle a variety of clerical and administrative duties during your part-time shift. Whether you're performing invoicing, updating our accounts receivable, tracking key performance indicators, or other tasks, you have an eye for detail. Traditions are also important to you, and so you ensure that our regular lunches and BBQs come off with style. In your competent care, our office runs like clockwork and is comfortable and orderly as well. You take pride in sailing the smoothest ship around!
 
QUALIFICATIONS
<ul>
<li>High school diploma or equivalent</li>
<li>Experience with QuickBooks Online, MS Word, and Excel</li>
<li>Ability to discretely handle sensitive and confidential information</li>
</ul>
An associate degree is preferred. Are you a data-based decision maker who pays close attention to details? Do you thrive on being organized and efficient? Are you dependable, responsible, and trustworthy? Do you have excellent communication and customer service skills? Can you prioritize your time and effectively manage multiple tasks? If yes, you might just be perfect for this clerical position!
 
WORK SCHEDULE
This part-time office position works a flexible schedule. 
 
ARE YOU READY TO JOIN OUR TEAM?
If you can provide excellent customer service and feel that you would be right for this clerical job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
Location: 84335
 Job Posted by ApplicantPro

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Position Summary
The Administrative Coordinator provides essential support to the gas division by assisting with the management of vendor reporting, processing warranties and permit applications, handling COI requests, and performing a variety of administrative and clerical functions. This role ensures accurate documentation, smooth coordination with internal teams and external vendors, and contributes to efficient office operations.
 
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
 
Vendor Reporting &amp; Coordination
<ul>
<li>Generate and distribute vendor reports as scheduled or upon request.</li>
<li>Maintain accurate records of vendor performance, services rendered, and billing discrepancies.</li>
<li>Communicate with vendors regarding missing documentation, service confirmations, or invoice issues.</li>
</ul>
Warranties &amp; Permits
<ul>
<li>Submit and track equipment and service warranties.</li>
<li>Coordinate with technicians and manufacturers to ensure timely processing.</li>
<li>Prepare and submit permit applications to the appropriate municipalities.</li>
<li>Maintain permit logs and follow up on approvals or expirations.</li>
</ul>
Certificates of Insurance (COI)
<ul>
<li>Process requests for certificates of insurance from customers or contractors.</li>
<li>Maintain updated records of COIs for subcontractors and vendors.</li>
<li>Ensure compliance with company and project-specific insurance requirements.</li>
</ul>
General Administrative Duties
<ul>
<li>Answer phones, route calls, and respond to customer/vendor inquiries.</li>
<li>Organize and file digital and physical documents.</li>
<li>Provide backup support for dispatch, scheduling, or office coordination as needed.</li>
<li>Order office supplies and assist with company communications and updates.</li>
</ul>
Requirements:
Required Skills &amp; Qualifications:
<ul>
<li>2+ years of administrative or office coordination experience (preferably in construction, utilities, or trades industries).</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent verbal and written communication.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with accounting or dispatch software (e.g., QuickBooks, FieldEdge) is a plus.</li>
<li>Ability to handle sensitive documents and maintain confidentiality.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience in gas, plumbing, HVAC, or construction administration.</li>
<li>Knowledge of permit applications and insurance certificate requirements.</li>
<li>Basic understanding of accounting processes (A/R, invoicing, and reconciliation).</li>
</ul>
Physical Demands:
<ul>
<li>Primarily sedentary work at a desk using a computer.</li>
<li>Occasional lifting of office supplies or files up to 20 lbs.</li>
<li>Ability to sit or stand for extended periods.</li>
</ul>
Work Environment:
<ul>
<li>Standard office environment with regular business hours.</li>
<li>Occasional need to interact with field staff, vendors, and municipal offices.</li>
<li>Fast-paced, deadline-driven atmosphere with multiple priorities</li>
</ul>

Administrative Coordinator

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment. Responsibilities: • Provide comprehensive administrative support to ensure the effective functioning of office activities. • Answer incoming calls promptly and courteously, directing inquiries to appropriate team members. • Perform accurate data entry tasks, maintaining organized and up-to-date records. • Manage receptionist duties, including greeting visitors and handling front desk responsibilities. • Coordinate and organize office supplies, ensuring availability and proper inventory management. • Assist in preparing documents, reports, and correspondence as needed. • Maintain a clean and organized workspace to uphold a high-quality office environment. • Support scheduling and calendar management for team members and leadership. • Collaborate with other departments to facilitate smooth communication and workflow. • Handle confidential information with discretion and care.• Proven experience in administrative roles, demonstrating strong organizational abilities. • Proficiency in answering calls and providing excellent customer service. • Familiarity with data entry processes and attention to detail. • Ability to manage receptionist duties with professionalism and a welcoming demeanor. • Competence in using office equipment and managing supplies. • Effective written and verbal communication skills. • Capacity to multitask and prioritize tasks in a fast-paced environment. • High level of integrity when handling sensitive or confidential information.

<h3>Job Description</h3>
Job Description
Job Opportunity: Administrative Assistant I with Clark Schaefer Hackett in Springfield, OH
Type: Full-Time | Entry-Level
Great PTO • Supportive Team • Excellent Benefits
Are you organized, friendly, and ready to start your career in a welcoming, team-oriented environment? We’re looking for an&nbsp;Administrative Assistant I&nbsp;to help keep our office running smoothly and make a great first impression on our clients and guests.
This is a fantastic opportunity to grow your skills, support a collaborative team, and enjoy generous paid time off and benefits!
&nbsp;What You’ll Do:
<ul>
<li>Be the friendly face of our office—greet visitors and ensure a warm, professional experience.</li>
<li>Answer and direct phone calls with care and efficiency.</li>
<li>Support leadership and staff with day-to-day administrative tasks.</li>
<li>Handling responsibilities like processing tax returns and financial statements with accuracy and care.</li>
<li>Help with mail distribution, document scanning, and assembling financial statements.</li>
<li>Learn the basics of our accounting services and assist with client communications.</li>
<li>Coordinate meeting spaces, snacks, and setup/cleanup.</li>
<li>Use our software to track deadlines and client info.</li>
<li>Live our mission, REAL Values, and The CSH Way.</li>
</ul>
&nbsp;What You Bring:
<ul>
<li>A positive attitude and willingness to learn.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Great communication and interpersonal abilities.</li>
<li>Comfort working independently and as part of a team.</li>
<li>Familiarity with Microsoft Office (Word, Excel, Outlook).</li>
</ul>
&nbsp;Your Background:
<ul>
<li>Required:&nbsp;High school diploma or equivalent.</li>
<li>Preferred:&nbsp;Previous office or reception experience.</li>
</ul>
Why You’ll Love It Here:
✅&nbsp;Friendly, team-first culture ✅&nbsp;Generous PTO and benefits ✅&nbsp;Opportunities to grow and learn ✅&nbsp;Supportive leadership ✅&nbsp;A place where your contributions matter
Company DescriptionWho you turn to for value-add business services matters. At Clark Schaefer Hackett, we're not just a faceless company with innumerable cogs in the machine. We’re the people you know by name. Our clients choose us to be their trusted advisors over generations, and our employees see the direct impact of their hard work. 
<h3>Company Description</h3>
Who you turn to for value-add business services matters. At Clark Schaefer Hackett, we're not just a faceless company with innumerable cogs in the machine. We’re the people you know by name. Our clients choose us to be their trusted advisors over generations, and our employees see the direct impact of their hard work.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Flexible schedule</li>
<li>Free uniforms</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
</ul>
 Who We Are: Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method the result of decades of hands-on instruction and development and has changed the lives of children since 2002. Why Work with Us: At Mathnasium of Scotts Valley, were passionate about both our students and our employees! We set ourselves apart by providing Administrative Coordinators with: 
<ul>
<li>Rapid opportunities for advancement -- to Assistant Center Director, Center Director, and beyond</li>
<li>A rewarding opportunity to transform the lives of K-12th grade students</li>
<li>A fun, supportive, and encouraging work culture</li>
<li>Continuous training on effective teaching methodologies</li>
<li>Business mentorship from Center Director and Assistant Center Director</li>
<li>Benefits such as 401K, sick leave, free uniforms, and PTO</li>
</ul>
If you are driven, motivated, and eager to make a difference, we would love to meet you! Job Responsibilities: 
<ul>
<li>Assist with sales and marketing responsibilities, including promptly responding to leads and successfully enrolling students</li>
<li>Provide exceptional customer service by building relationships with families and communicating student progress</li>
<li>Help build relationships with schools as part of ongoing sales and marketing initiatives</li>
<li>Support the Center Director and Assistant Center Director in managing and overseeing day-to-day operations in the center, including various administrative projects and tasks</li>
<li>Communicate student progress with parents and guardians</li>
<li>Help monitor and grow overall center performance metrics, including profitability and student success</li>
<li>As needed, instruct students in-center using the Mathnasium Method, terminology, and teaching practices</li>
<li>As needed, work collaboratively with team members to deliver individualized instruction in a group setting</li>
</ul>
Required Qualifications: 
<ul>
<li>Passion for and great working with kids -- fun, patience, encouragement, empathy</li>
<li>Team player</li>
<li>Driven &amp; motivated; desire to lean in and grow within the organization; seeking promotion to Assistant Center Director, Center Director, and beyond</li>
<li>Eagerness to learn and be trained</li>
<li>Positive attitude; we are looking for outgoing "people people" who value positivity and fun!</li>
<li>Excellent interpersonal and communication skills; comfort speaking with students and parents</li>
</ul>
Preferred Qualifications: 
<ul>
<li>Previous customer relationships &amp; sales experience preferred</li>
<li>Passion for / appreciation of math</li>
<li>Ability to cultivate teamwork and balance various leadership responsibilities</li>
</ul>
All applicants will be required to take a math literacy test to demonstrate basic math proficiency, provide work authorization, and successfully complete a background check, in accordance with applicable California law. Mathnasium of Scotts Valley is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees."

<h3>Job Description</h3>
Job Description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Company DescriptionCape Fear Flooring &amp; Restoration has been in business for 23 years in the Fayetteville and surrounding areas. We love our clients and staff. We specialize in Emergency Water Removal, Structural Drying, and Restoration of residential and commercial buildings. 
<h3>Company Description</h3>
Cape Fear Flooring &amp; Restoration has been in business for 23 years in the Fayetteville and surrounding areas. We love our clients and staff.\r\nWe specialize in Emergency Water Removal, Structural Drying, and Restoration of residential and commercial buildings.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Coordinator to join our team in Smithtown, New York. This is a Contract-to-permanent position offering an excellent opportunity to support the staffing department with essential administrative tasks. The ideal candidate will be organized, tech-savvy, and comfortable managing multiple priorities effectively. Responsibilities: • Review and organize incoming resumes to ensure accurate documentation. • Reach out to new candidates to gather necessary information and facilitate their onboarding. • Coordinate and schedule interviews with recruiters, ensuring smooth communication between all parties. • Provide administrative support to the staffing department, handling various day-to-day tasks. • Manage calendars and schedules to keep operations running seamlessly. • Handle inbound calls professionally and address inquiries promptly. • Maintain a high level of accuracy and attention to detail in all administrative processes. • Utilize technology and software tools effectively to support departmental needs.• Proven experience in administrative assistance or a related role. • Familiarity with home health industry practices is a plus. • Strong ability to answer and manage inbound calls efficiently. • Proficiency in calendar management and scheduling processes. • Excellent organizational and multitasking skills. • High level of comfort with technology and software tools. • Strong communication skills, both written and verbal. • Ability to work independently and as part of a team.

<h3>Job Description</h3>
Job Description
As a family-owned company, Associated Scaffolding take pride in developing a culture where training and safety are core values practiced throughout all levels of our organization. Our commitment to safety starts with our leadership team and continues throughout our business, from our branches to job sites. 
Job Purpose:
As an Administrative Assistant, you will provide Clerical/Administrative Support to various levels of staff members of the corporate department. 
Essential Duties &amp; Responsibilities:
<ul>
<li>Management of customers' accounts.
<ul>
<li>Post daily company-wide receipts including cash, checks, and credit card transactions.</li>
<li>Reconcile payments with individual customer invoices.</li>
<li>Support collection efforts by mailing, calling, or emailing customers with past-due balances or discrepancies.</li>
<li>Assist with producing, reviewing, and mailing monthly statements. </li>
<li>Communicate with other departments within the company to resolve customer account issues and reconcile accounts. </li>
</ul>
</li>
<li>Safety Administration:
<ul>
<li>Data entry of new hires, safety class entry, producing and printing certificates and cards, creating and filing employee data. </li>
<li>Track expiration recertification deadlines for training.</li>
<li>Track expiration deadlines for DOT records. </li>
</ul>
</li>
<li>Clerical/Administrative work:
<ul>
<li>Order office supplies.</li>
<li>Mail retrieval</li>
<li>Bank deposits</li>
<li>Back-up media monitoring.</li>
<li>Marketing support.</li>
</ul>
</li>
<li>In addition to the duties above, the Administrative Assistant will be assisting with walk-in customers and front desk sales. </li>
</ul>
 
CONFIDENTIALITY AND PRIVACY OF SENSITIVE INFORMATION ARE A MUST.
Qualifications:
<ul>
<li>High School Diploma </li>
<li>At least 1 year of Finance/Back Office experience is required</li>
<li>Strong customer service skills.</li>
<li>Must be proficient in Microsoft Office programs: Outlook, Excel, and Word.</li>
</ul>
Foundation for success:
<ul>
<li>Great interpersonal skills and proficiency in verbal and written communication skills, in English.</li>
<li>Ability to multitask and manage multiple priorities in a fast-paced environment with frequent interruptions.</li>
<li>Must be detail oriented.</li>
<li>Ability to work successfully, both independently and within a team. </li>
</ul>
Company Benefits:
<ul>
<li>Health, Dental, and Vision insurance plans. </li>
<li>Short-term &amp; Long-term disability insurance.</li>
<li>Employer-paid life insurance and supplemental life insurance.</li>
<li>Flexible Spending Accounts (FSA) and Health Reimbursement Accounts (HRA).</li>
<li>401(K) Retirement plans, with company matching.</li>
<li>Employee Assistance Program (EAP).</li>
<li>10 days of paid vacation</li>
</ul>
 
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
Robert Half is partnering with a leading Property Appraisal company in the Buffalo, NY area on their search for an Administrative Assistant with top-tier attention to detail.&nbsp;This in-office role will support both company leadership and the appraisal staff in a wide variety of critical tasks.&nbsp;The ideal candidate will have prior administrative experience, preferably in real estate, property management, or appraisal services.&nbsp;This role requires excellent communication skills and the ability to work efficiently in a fast-paced, deadline-driven environment.&nbsp;If you like an industry and position where every day can be different, this could be a great opportunity!
 
Responsibilities include but not limited to:
 
<ul>
<li>Provide administrative support to appraisers, management, and other team members to ensure smooth daily operations</li>
<li>Prepare, format, and proofread appraisal reports and other documentation for accuracy and compliance with company and industry standards</li>
<li>Maintain and organize client files, property records, and confidential information in both physical and digital formats</li>
<li>Manage incoming calls, emails, and correspondence, ensuring prompt and professional responses</li>
<li>Enter data accurately into appraisal management systems and ensure timely submission of completed reports</li>
<li>Support compliance efforts by adhering to appraisal regulations, confidentiality protocols, and quality assurance procedures</li>
</ul>
 
 
 
 
Skills and Requirements:
 
<ul>
<li>3+ years of administrative experience preferred; prior experience in a property appraisal, real estate, or mortgage environment is a big plus!</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required</li>
<li>Excellent written and verbal communication skills</li>
<li>Familiarity with accounting / finance basics is a big plus but not required</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. In this role, you will play a key part in ensuring the office runs smoothly by handling a variety of administrative tasks and supporting the operations team. This position offers an excellent opportunity for someone with strong organizational skills and a proactive mindset. Responsibilities: • Manage daily administrative tasks, including scheduling appointments, coordinating meetings, and maintaining office records. • Answer incoming calls professionally and direct them to the appropriate team members. • Perform data entry tasks with accuracy and efficiency to maintain organized records. • Serve as the main point of contact for vendors, ensuring timely communication and resolution of issues. • Assist with basic payroll tasks and ensure all information is properly documented. • Support the office manager and operations manager by taking on additional workload as needed. • Utilize QuickBooks and Microsoft Office Suite to complete administrative projects. • Maintain a welcoming and organized reception area while handling receptionist duties. • Help manage office supplies by tracking inventory and placing orders when necessary. • Collaborate with team members to improve administrative processes and workflows.
• Minimum of 2 years of experience in administrative support or a related role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Basic knowledge of QuickBooks for handling financial tasks.
• Strong organizational and multitasking skills with attention to detail.
• Must be bilingual in Spanish and English with strong verbal and written communication skills in both languages.
• Ability to work independently while being a team player.
• Comfortable handling inbound calls and managing vendor relationships.
• Familiarity with data entry and maintaining accurate records.

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