Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.
Responsibilities:
• Provide comprehensive administrative support to ensure the effective functioning of office activities.
• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.
• Perform accurate data entry tasks, maintaining organized and up-to-date records.
• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.
• Coordinate and organize office supplies, ensuring availability and proper inventory management.
• Assist in preparing documents, reports, and correspondence as needed.
• Maintain a clean and organized workspace to uphold a high-quality office environment.
• Support scheduling and calendar management for team members and leadership.
• Collaborate with other departments to facilitate smooth communication and workflow.
• Handle confidential information with discretion and care.• Proven experience in administrative roles, demonstrating strong organizational abilities.
• Proficiency in answering calls and providing excellent customer service.
• Familiarity with data entry processes and attention to detail.
• Ability to manage receptionist duties with professionalism and a welcoming demeanor.
• Competence in using office equipment and managing supplies.
• Effective written and verbal communication skills.
• Capacity to multitask and prioritize tasks in a fast-paced environment.
• High level of integrity when handling sensitive or confidential information.