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<h3>Job Description</h3>
Creative management and production company is seeking a highly detail-oriented and proactive Coordinator to support the Co-Head of the Talent Department. This 3-month freelance contract, with the potential to transition into a full-time role based on performance and alignment with the team, offers an exciting opportunity to work in a dynamic, fast-paced entertainment industry environment with opportunities for growth and learning. The Administrative Assistant will be responsible for comprehensive administrative support, ensuring smooth operations and effective communication within the talent department and across the organization. 3-month freelance contract, with the potential to transition into a full-time role based on performance and alignment with the team.
 
Work Schedule:
<ul>
<li>Monday–Thursday:8:30 AM –5:30 PM (in-office)</li>
<li>Friday: Work from home</li>
<li>Light weekend work may be required on a case-by-case basis to address client needs.</li>
</ul>
 
Responsibilities:
<ul>
<li>Provide direct administrative support to the Co-Head of Talent, including rolling calls, maintaining detailed phone sheets, and heavy calendar management.</li>
<li>Handle travel arrangements, schedule meetings, and coordinate logistics for both the department head and clients.</li>
<li>Process expense reports and maintain accurate records of departmental expenses.</li>
<li>Serve as the first point of contact for clients, agents, and executives, managing correspondence professionally and efficiently.</li>
<li>Track appointments, submissions, and manage booking reports to ensure timely client payments aligned with production schedules.</li>
<li>Offer script coverage on an as-needed basis by proactively reading and engaging with materials.</li>
<li>Organize and streamline departmental systems and processes; assist with special projects, research assignments, and information compilation as required.</li>
<li>Maintain email communications during evenings and weekends as needed to support urgent client or executive requests.</li>
</ul>
 
Qualifications:
<ul>
<li>Minimum 2 years of experience as a Coordinator, Jr. Assistant, or Executive Assistant within a talent agency or management company.</li>
<li>Excellent interpersonal skills with the ability to communicate confidently at all organizational levels.</li>
<li>Demonstrated ability to work well under pressure, meet tight deadlines, manage multiple priorities, and maintain focus amidst competing demands.</li>
<li>Strong attention to detail, outstanding organizational skills, and effective problem-solving abilities.</li>
<li>Commitment to confidentiality and professional boundaries; political acumen and diplomacy are essential.</li>
<li>Adept at quickly mastering new processes; technically savvy with a willingness to learn new technologies.</li>
</ul>
 
This is a position offering valuable exposure to the entertainment industry’s talent management sector. If you are agile, resourceful, and eager to contribute in a collaborative setting while growing your career, we encourage you to apply!

Administrative Coordinator

<h3>Job Description</h3>
HPA Design Group is Humphreys &amp; Partners Architects LP’s national, award-winning interior design firm, with the talent and experience to create designs that sell. Successful property owners, leasing companies, and developers trust HPA Design Group to deliver exciting interiors for apartment models, clubhouses, sales centers, student housing, senior living, and more in markets across the country. Our company has cultivated an environment that drives innovative thinking and instills fervor in our team to succeed - yielding the high profile, award-winning projects that HPA Design Group is known for nationwide.
 
We are currently seeking an Administrative Assistant for our Dallas, TX office. This is not a remote work position.
 
Responsibilities: 
<ul>
<li>Serve as the receptionist, greeting all visitors in accordance with company protocols, maintaining staff and visitor logs, and answering/directing incoming calls</li>
<li>Handle incoming and outgoing mail/shipments/deliveries</li>
<li>Set up new vendor accounts along with updating vendor W-9 information</li>
<li>Schedule vendor presentations for Dallas, Orange County, and Orlando offices</li>
<li>Schedule conference rooms and order lunch for company meetings</li>
<li>Organize, clean, and update materials library</li>
<li>Assist Procurement Team when needed</li>
<li>Order office supplies</li>
<li>Maintain company calendar and directory</li>
<li>Book travel for designer including cancelling and modifying reservations</li>
<li>Event planning and coordination</li>
<li>Maintain professional attitude and handle sensitive information in a confidential manner</li>
<li>Contribute to team effort by accomplishing related results as needed</li>
<li>Accept other responsibilities as needed to meet company objectives and goals</li>
</ul>
 
 
 More about you:
<ul>
<li>High school diploma or equivalent</li>
<li>Minimum of 3 years of experience in a receptionist or administrative support role</li>
<li>Must be able to work 5 days a week, Monday through Friday in office, M-TH 8:00am to 5:30pm and F 8:00am-2:00pm</li>
<li>Proficient in MS Office: Outlook, Word, Excel and PowerPoint</li>
<li>Excellent telephone skills with experience of multi-line systems</li>
<li>Ability to effectively organize and manage workload and priorities in a fast-paced environment</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent organizational skills</li>
<li>Professional personal presentation</li>
<li>Excellent verbal communications skills</li>
</ul>
 
Why apply?
<ul>
<li>You are passionate about multifamily interior design and architecture</li>
<li>You want to be challenged in new and exciting ways that help you grow professionally</li>
<li>Salary and bonus commensurate with experience and your contribution to the company’s success</li>
<li>401k and comprehensive medical, dental, and vision policies</li>
<li>Birthday day off</li>
<li>Give back to the community with HPAD Cares, and be involved with our wide variety of philanthropic partners</li>
<li>And much more…</li>
</ul>
 
Additional Details
Location: Dallas (this position reports to the office five (5) days/week).
Status: Full time
FLSA: Non-exempt, this position is hourly and is eligible for overtime.
Physical: This position regularly requires telephone handling and moving about the facility.
Sponsorship: Not available for this position.
 
We hire great people from a wide variety of backgrounds because we know a diverse and inclusive workplace makes our company stronger. We are an equal opportunity employer and welcome people of all backgrounds, experiences, abilities, and perspectives to join us in creating great architecture.

Administrative Assistant

<h3>Job Description</h3>
Position Summary: We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in administrative support and accounts payable. This role is critical in ensuring the timely and accurate processing of vendor invoices, managing purchase order (PO) requests, and supporting overall office operations. The ideal candidate is an effective communicator, proficient in Microsoft Office (especially Excel), and excels at follow-up, organization, and multi-tasking in a fast-paced environment. Key Responsibilities: 1. Accounts Payable Coordination 
<ul>
<li> Receive and review all vendor invoices related to five properties located in Connecticut.</li>
<li> Accurately verify invoice information including:</li>
<li> Correct billing amount</li>
<li> Proper "Bill-To" designation</li>
<li> Correct property entity (e.g., not billed to Olymbec, but the specific entity name)</li>
<li> Valid and correct PO number</li>
<li> Appropriate supporting documentation confirming items/services were ordered and received</li>
<li> Track and organize all invoices in process, ensuring nothing falls through the cracks.</li>
<li> Proactively follow up with vendors to request corrections for inaccurate invoices.</li>
<li> Maintain a clear and consistent system for managing AP workflow and status updates. 2. Purchase Order (PO) Management 
<ul>
<li> Create and enter PO requests in internal systems.</li>
<li> Collect and verify proper backup documentation from vendors prior to submission.</li>
<li> Coordinate with internal stakeholders to ensure POs align with budget and authorization protocols. </li>
</ul>
3. Administrative Support 
<ul>
<li> Answer phones and route calls professionally.</li>
<li> Maintain accurate and up-to-date tenant contact lists.</li>
<li> Draft and manage communications with tenants, vendors, and internal teams.</li>
<li> Support various office functions and projects as needed. </li>
</ul>
4. Microsoft Office &amp; Excel Proficiency 
<ul>
<li> Create clean and functional Excel spreadsheets, using basic formulas and formatting for reporting and tracking.</li>
<li> Assist in developing easy-to-use forms and templates for internal use. </li>
</ul>
Must-Have Qualifications: 
<ul>
<li> Strong administrative background (minimum 2-3 years preferred)</li>
<li> Experience with Accounts Payable processes and vendor communications</li>
<li> Excellent Microsoft Office skills, especially Excel (forms, formatting, basic formulas)</li>
<li> High attention to detail, time management, and organizational skills</li>
<li> Exceptional written and verbal communication skills-email etiquette is a must</li>
<li> Client service mindset with a proactive approach to problem-solving</li>
<li> Ability to manage multiple tasks and maintain accuracy in a deadline-driven environment </li>
</ul>
 Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.</li>
</ul>

<h3>Job Description</h3>
Job Title
Administrative Associate 3 (1430402)
Location
Palo Alto 94305
Duration
04-Aug-2025 - 06-Feb-2026
 
 
Job Description:-
<ol>
<li>Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.</li>
<li>Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.</li>
<li>Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.</li>
<li>Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li>
<li>Create complex reports and spreadsheets which may utilize specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.</li>
<li>Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.</li>
<li>May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.</li>
</ol>

<ul>
<li>Requirements:</li>
</ul>
Schedule: 8AM to 5PM
<ol>
<li>Onsite (can work remote 1x a week)</li>
<li>5 years admin exp</li>
</ol>

<h3>Job Description</h3>
Our client, a fully integrated real estate investment trust (REIT) and an S&amp;P 500 company that specializes in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery, is seeking a Real Estate Administrator for a 3 month temporary assignment onsite in Englewood. 
 
POSITION RESPONSIBILITIES
The Real Estate Administrator is responsible to assist in directing and coordinating activities of on-site and offsite Life Science/Lab/office. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
<ul>
<li>Answer management phones and assist with tenant needs</li>
<li>Respond to inquiries by providing routine information and/or taking and delivering messages</li>
<li>Prepare and distribute correspondence</li>
<li>Process incoming and outgoing mail</li>
<li>Assist with meeting, event and other scheduling and coordination</li>
<li>Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events</li>
<li>Assist with publication and distribution of tenant newsletter, maintenance of property website</li>
<li>Maintain inventory of office supplies and property staff directory</li>
<li>Maintain accurate and up to date tenant, team and vendor contact lists</li>
<li>Maintain compliant certificates of insurance for tenants and vendors</li>
<li>Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs</li>
<li>Coordinate tenant survey process, including annual action plan implementation</li>
<li>Assist team with vendor coordination as requested or assigned</li>
<li>Assist with preparing and administering service agreements</li>
<li>Establish and maintain good record keeping and filing systems for tenant, vendor and property files</li>
<li>Responsible for accounts payable, accounts receivable and reporting at the property level</li>
<li>Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding</li>
<li>Track invoices to ensure vendors are submitting timely</li>
<li> Prepare and distribute Tenant billings</li>
<li>Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested</li>
<li>Assist with budget preparation as requested</li>
</ul>
 
POSITION REQUIREMENTS
<ul>
<li>High school diploma required, associate or bachelor’s degree preferred</li>
<li>Experience with MRI and Yardi software / property management preferred but not required</li>
<li>Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases</li>
<li>Possess professional demeanor and excellent interpersonal and customer service skills</li>
<li>Have access to reliable transportation</li>
<li>Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Ability to work independently</li>
<li>Able to prioritize tasks and projects and thrive in a fast-paced environment</li>
<li>On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week</li>
</ul>

<h3>Job Description</h3>
Title: Secretary II
Location: Laguna Hills, CA
Pay Range: $16.00 to $18.00
Duration: 3-6 months LOA
 
Duties:
<ul>
<li>Coordinates activities for Division Director including scheduling meetings, maintaining calendars, tracking deadlines, receiving/screening calls to determine level of urgency and refer accordingly, read/screen incoming correspondence, asses and forward as required, consider, and handle confidential matters with discretion.</li>
<li>Research/Compose/Type reports, compile information for the Director, correspondence, documents, take notes and prepare meeting minutes.</li>
<li>Schedule meetings/events/conferences and coordinate all arrangements and resources needed.</li>
<li>Interact with County executives, other managers, and collaborative partners with professionalism in all situations</li>
<li>Maintain/create records, files,and statistical reports</li>
</ul>

<h3>Job Description</h3>
Why You Want to Work Here:
Join a dynamic and growing organization where you’ll play a key role in keeping daily operations running smoothly. We’re a team that values reliability, teamwork, and a positive attitude. This is a great opportunity for someone looking to launch their administrative career, gain professional office experience, and develop valuable skills in a supportive environment.
 
Responsibilities:
<ul>
<li>Serve as the first point of contact by answering phones, greeting visitors, and responding to general inquiries</li>
<li>Provide administrative support including filing, data entry, document preparation, and mail distribution</li>
<li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials</li>
<li>Help coordinate office supplies, monitor inventory, and place orders as needed</li>
<li>Support internal teams with light research, recordkeeping, and special projects</li>
<li>Maintain a neat and organized office environment, ensuring shared spaces are stocked and tidy</li>
<li>Provide occasional support for events, meetings, or onsite activities</li>
</ul>
 
Requirements:
<ul>
<li>High school diploma or equivalent; associate’s or bachelor’s degree a plus but not required</li>
<li>Strong organizational skills with attention to detail and accuracy</li>
<li>Excellent verbal and written communication abilities</li>
<li>Friendly, professional demeanor and a willingness to help wherever needed</li>
<li>Ability to manage multiple tasks and adapt to shifting priorities</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook) or willingness to learn</li>
<li>Previous office or customer service experience is a plus, but we are open to training motivated candidates</li>
</ul>

<h3>Job Description</h3>
Administrative Assistant – Frasier Sterling Full-Time | In-Person Preferred
 
Frasier Sterling is a fast-growing, female-founded fashion brand known for trend-setting jewelry and accessories worn by celebrities and loved by our loyal community. We are seeking a highly organized and detail-oriented Administrative Assistant to support our CEO and Director of Sales.
This is a key role for someone who thrives in a fast-paced, entrepreneurial environment and takes pride in keeping operations running smoothly behind the scenes.
 
Responsibilities
 
<ul>
<li>Provide daily administrative and operational support to the CEO and Director of Sales</li>
<li>Organize schedules, coordinate meetings, and manage follow-ups across teams and partners</li>
<li>Assist with data entry, sales reports, and CRM updates</li>
<li>Build and maintain organized Excel spreadsheets for sales tracking, logistics, and product planning</li>
<li>Prepare internal documents, decks, and summaries as needed</li>
<li>Monitor tasks, deadlines, and priorities to ensure nothing falls through the cracks</li>
<li>Handle confidential information with professionalism and discretion</li>
<li>Serve as a proactive problem-solver and extra set of eyes on all the details</li>
</ul>
 
Qualifications
<ul>
<li>Strong organizational and time management skills with extreme attention to detail</li>
<li>Highly proficient in Excel (e.g. formulas, formatting, pivot tables, VLOOKUPs preferred)</li>
<li>Strong written and verbal communication skills</li>
<li>Able to take initiative, follow through, and juggle multiple priorities</li>
<li>Previous experience supporting a founder, executive, or sales team is a plus</li>
<li>Comfortable working in a fast-paced, creative business environment</li>
<li>Based in or near Houston, TX&nbsp;</li>
</ul>

<h3>Job Description</h3>
TRT Holdings, parent company of Omni Hotels &amp; Resorts, is hiring an Administrative Assistant in the Corporate Office of Dallas, Texas. This administrative professional will work in office five days a week and provide high-level support to Executives and serve as an integral part of a three-person administrative support team.
This position is in office and is Monday - Friday. 
 
<ul>
<li>Handle incoming phone calls from both internal and external guests</li>
<li>Manage multiple calendars by scheduling meetings with internal key players and external stakeholders</li>
<li>Manage all travel-related plans for the Executives including private and commercial flights, hotel, transportation, etc.</li>
<li>Greet and escort all in-person guests at the office</li>
<li>Responsible for handling of highly confidential material on a regular basis</li>
<li>Coordinate event orders and IT/AV requests for in-house meetings and proficiency in setting up Teams and Zoom calls utilizing cameras, presentations, etc.</li>
<li>Submit expense reports in Concur and handle departmental billing</li>
<li>Proficiency in creating meeting materials, travel itineraries, correspondence, etc. on behalf of Executives</li>
<li>Handle special projects as assigned</li>
</ul>
 
<ul>
<li>Bachelor’s degree required</li>
<li>Minimum of 2 years’ experience in a similar administrative support role</li>
<li>Must be extremely proficient in Excel, Word, PowerPoint, and Outlook</li>
<li>Ability to work independently on multiple priorities with minimal supervision</li>
<li>Must be highly organized and can multi- task and shift priorities as needed</li>
<li>High degree of professionalism is required</li>
<li>Excellent written and verbal communications skills</li>
</ul>
Omni Hotels &amp; Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

<h3>Job Description</h3>
Role: Design Services Sample/Office Administrator
Location: 2828 Nall St, Suite C, Port Neches, TX 77651 (100%Onsite)
Type: Contract W2

Job Description: 
Hours/Week: 8 hour days
Administrative tasks associated with submittals and product requests including: printing, compiling and binding hard copies; gathering product samples; packaging hard copies and system products; preparing UPS labels; emailing tracking information to requestors.
Inventory: of product inventory for production room and general office supplies.
Organizing Production Room: including light lifting (less than 25#), stocking shelves, disposing of old inventory.
Data Entry: for opportunities in salesforce; project folders on google drive; light maintenance of team documents.
 
Essential Skills (“Must have”)
Desirable Skills (“Nice to Have”)
Strong Organizational Skills
Knowledge of Google Suite Apps
Time Management
Knowledge of small office machines. ie: printers, copy machines
Professionalism
Typing
Attention to Detail
Problem Solving
Communication Skills
Independence
 
 
 
 
Thanks and Regards,
Priya Chauhan
<a href="mailto:Priya.c@sitwinc.com" target="_blank">Priya.c@sitwinc.com</a>
Phone +1 614 927 1534
Signature IT World Inc.

257,183 Administrative Jobs