Job Description
HPA Design Group is Humphreys & Partners Architects LP’s national, award-winning interior design firm, with the talent and experience to create designs that sell. Successful property owners, leasing companies, and developers trust HPA Design Group to deliver exciting interiors for apartment models, clubhouses, sales centers, student housing, senior living, and more in markets across the country. Our company has cultivated an environment that drives innovative thinking and instills fervor in our team to succeed - yielding the high profile, award-winning projects that HPA Design Group is known for nationwide.
We are currently seeking an Administrative Assistant for our Dallas, TX office. This is not a remote work position.
Responsibilities:
- Serve as the receptionist, greeting all visitors in accordance with company protocols, maintaining staff and visitor logs, and answering/directing incoming calls
- Handle incoming and outgoing mail/shipments/deliveries
- Set up new vendor accounts along with updating vendor W-9 information
- Schedule vendor presentations for Dallas, Orange County, and Orlando offices
- Schedule conference rooms and order lunch for company meetings
- Organize, clean, and update materials library
- Assist Procurement Team when needed
- Order office supplies
- Maintain company calendar and directory
- Book travel for designer including cancelling and modifying reservations
- Event planning and coordination
- Maintain professional attitude and handle sensitive information in a confidential manner
- Contribute to team effort by accomplishing related results as needed
- Accept other responsibilities as needed to meet company objectives and goals
More about you:
- High school diploma or equivalent
- Minimum of 3 years of experience in a receptionist or administrative support role
- Must be able to work 5 days a week, Monday through Friday in office, M-TH 8:00am to 5:30pm and F 8:00am-2:00pm
- Proficient in MS Office: Outlook, Word, Excel and PowerPoint
- Excellent telephone skills with experience of multi-line systems
- Ability to effectively organize and manage workload and priorities in a fast-paced environment
- Attention to detail and problem-solving skills
- Excellent organizational skills
- Professional personal presentation
- Excellent verbal communications skills
Why apply?
- You are passionate about multifamily interior design and architecture
- You want to be challenged in new and exciting ways that help you grow professionally
- Salary and bonus commensurate with experience and your contribution to the company’s success
- 401k and comprehensive medical, dental, and vision policies
- Birthday day off
- Give back to the community with HPAD Cares, and be involved with our wide variety of philanthropic partners
- And much more…
Additional Details
Location: Dallas (this position reports to the office five (5) days/week).
Status: Full time
FLSA: Non-exempt, this position is hourly and is eligible for overtime.
Physical: This position regularly requires telephone handling and moving about the facility.
Sponsorship: Not available for this position.
We hire great people from a wide variety of backgrounds because we know a diverse and inclusive workplace makes our company stronger. We are an equal opportunity employer and welcome people of all backgrounds, experiences, abilities, and perspectives to join us in creating great architecture.