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<h3>Job Description</h3>
Job Description
Position Summary:
Ernstrom &amp; Dreste, LLP is a boutique law firm focused on construction/surety litigation and counseling, commercial litigation, and general corporate counseling and is seeking a full-time, in-office, detail-oriented, and professional Legal Administrative Assistant. The ideal candidate will provide on-site critical administrative and legal support to attorneys, ensuring smooth daily operations and high-quality service to clients. This position requires strong organizational skills, initiative, and a working knowledge of legal procedures, particularly in civil litigation.
Key Responsibilities:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide administrative support to attorneys, including managing calendars, scheduling meetings and depositions, and coordinating court appearances.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Draft, format, proofread, and finalize legal documents including pleadings, correspondence, contracts, and surety-related filings.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; File documents electronically with state and federal courts (including PACER, NYCEF, and other local e-filing systems).
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain and organize physical and electronic case files in accordance with office procedures.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Track deadlines and court dates using calendaring systems.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Communicate professionally with clients, courts, opposing counsel, experts, and other stakeholders.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist with time entry, billing, and expense tracking where needed.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support litigation preparation, including organizing exhibits, binders, and case materials.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Conduct limited legal research and assist with discovery and document management.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure compliance with legal procedures, confidentiality requirements, and internal office standards.
Qualifications:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 3+ years of experience as a legal assistant or legal secretary.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong working knowledge of civil litigation procedures and court filing rules.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficiency in Microsoft Office (Word, Excel, Outlook, Adobe Acrobat) and legal practice management software.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent written and verbal communication skills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Highly organized with strong attention to detail and ability to prioritize tasks.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Professional demeanor, discretion, and reliability with strong ability to work in a small team setting.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Licensed Notary Public preferred.
&nbsp;Salary and Benefits
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The annual salary range for this position is $50,000-$62,500 which represents our good faith and reasonable estimate of the potential compensation at the time of posting. Actual compensation will be determined based on a variety of factors, such as the candidate’s qualifications, experience, and skill set.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Merit-based and holiday bonus opportunities.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Employer-paid health, dental, disability, and life insurance.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 401(k) with employer match and profit-sharing.
Contact Erin Warr with questions or for submission of application materials at
<a href="mailto:ewarr@ed-llp.com" target="_blank">ewarr@ed-llp.com</a>

Legal Secretary / Administrative Assistant

<h3>Job Description</h3>
Job Description
Job Summary Dingeman &amp; Dancer, PLC law firm is seeking a highly organized and professional paralegal or legal assistant to join our team. The ideal candidate will have experience drafting legal documents, performing legal research, organizing case files, and maintaining client communications. Knowledge of personal injury law is beneficial.
Key Responsibilities:
· Organize and manage numerous detailed client case files
· Collect, review, and file documents including medical records, police reports and other evidence
· Serve as a primary point of contact for clients, providing updates and gathering necessary information
· Coordinate and schedule appointments, meetings, and court appearances
· Draft and file legal documents such as pleadings, motions, discovery and correspondence
· Review and summarize legal documents and medical records
· Prepare exhibits and other evidence for hearings and trials
Qualifications:
· Prior experience as a paralegal or legal assistant in a law firm
· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
· Exceptional organizational skills and attention to detail
· Excellent written and verbal communication skills
· Ability to prioritize, multitask and meet deadlines in fast-paced setting
Pay is based on experience. If you are passionate about helping clients and working in a collaborative legal environment, we encourage you to apply.

Litigation Paralegal/Legal Assistant

<h3>Job Description</h3>
Job Description
Job Summary: We are seeking a Litigation Legal Assistant to provide support to our legal team in all phases of the litigation process. The ideal candidate will assist with preparing legal documents, organizing case files, conducting legal research, and communicating with clients. Responsibilities: 1. Assist attorneys in preparing and filing legal documents such as briefs, pleadings, appeals, and motions. 2. Organize and maintain case files, ensuring all documents are accurately filed and easily accessible. 3. Conduct legal research on case law, statutes, and regulations relevant to ongoing litigation matters. 4. Communicate professionally with clients, witnesses, and court personnel to schedule appointments, depositions, and court hearings. 5. Prepare attorney for hearings, trials, and meetings by organizing case materials and ensuring all necessary documents are in order. 6. Maintain calendars, schedule meetings, and coordinate travel arrangements for attorneys. 7. Handle administrative tasks such as billing, time entry, and expense management. Qualifications: 1. Bachelor's degree or paralegal certification preferred. 2. Proven experience working as a legal assistant, with a focus on litigation support. 3. Strong understanding of legal terminology, court rules, and filing procedures. 4. Proficiency in legal research tools and software. 5. Excellent communication and organizational skills. 6. Ability to multitask and prioritize assignments in a fast-paced environment. 7. Discretion and respect for confidential information.

Litigation Legal Assistant- Judgement

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul>
 The Opportunity: This is a critical dual-role position demanding exceptional multitasking abilities, professionalism, and a calm demeanor under pressure. You will be the first point of contact for our clients many of whom are experiencing stressful and difficult times while also providing essential administrative support to ensure the smooth daily operation of our high-volume practice. Efficiency, accuracy, and empathy are paramount. Key Responsibilities: Reception (Primary Focus - Client-Facing): 
<ol>
<li>First Impressions: Professionally and compassionately greet all visitors and clients in person, creating a welcoming and supportive atmosphere.</li>
<li>High-Volume Phone Management: Answer a multi-line phone system promptly and courteously, screening and directing calls efficiently to the appropriate staff members (attorneys, paralegals, case managers). Take detailed messages with accuracy.</li>
<li>Client Interaction: Handle sensitive client inquiries with empathy, patience, and discretion. Provide basic information and direct concerns appropriately. Manage client sign-ins and notify staff of arrivals.</li>
<li>Intake Support: Assist with initial client intake procedures, gathering basic information, and ensuring intake forms are completed. May involve preliminary screening of potential clients per firm guidelines.</li>
<li>Scheduling: Manage conference room bookings and assist with scheduling client appointments as needed.</li>
<li>Mail &amp; Packages: Receive, sort, and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and coordinate courier services.</li>
<li>Office Environment: Maintain a clean, organized, and professional reception area.</li>
</ol>
 Administrative Support: 
<ol>
<li>Document Management: Scan, photocopy, fax, and file documents (both physical and electronic) accurately and efficiently using our case management system (e.g., Clio, Needles, FileVine - specify if known).</li>
<li>Data Entry: Input client information, case updates, and other data into the firm's case management and billing systems with a high degree of accuracy and speed.</li>
<li>Medical Records Coordination: Assist paralegals and case managers with requesting, tracking, and organizing medical records and bills (crucial in PI cases). Understand basic medical terminology and billing formats.</li>
<li>Correspondence: Draft, proofread, and send standard letters, emails, and other communications as directed.</li>
<li>Settlement Support: Assist with preparing settlement packets, disbursement sheets, and client check processing under supervision.</li>
<li>Office Supplies: Monitor and maintain inventory of office supplies; place orders as needed.</li>
<li>General Support: Provide backup support to paralegals, legal assistants, and attorneys with tasks such as transcription, organizing files, preparing binders, and other administrative duties as assigned. Assist with managing attorney calendars as needed.</li>
</ol>
 Required Qualifications: 
<ul>
<li>High School Diploma or equivalent (Associate's degree or relevant certification preferred).</li>
<li>Minimum 2+ years of proven experience in a fast-paced receptionist and/or administrative assistant role. Experience in a high-volume law firm, medical office, or insurance setting is HIGHLY preferred.</li>
<li>Exceptional phone etiquette and communication skills (verbal &amp; written), with the ability to interact professionally and empathetically with distressed clients.</li>
<li>Outstanding organizational skills and meticulous attention to detail.</li>
<li>Superior multitasking and time-management abilities; thrives in a demanding, deadline-driven environment.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Experience with legal case management software (Clio, Needles, FileVine, etc.) is a significant plus.</li>
<li>Ability to handle sensitive and confidential information with the utmost discretion (HIPAA compliance awareness is essential).</li>
<li>Strong data entry skills with speed and accuracy.</li>
<li>Ability to work independently with minimal supervision and as part of a collaborative team.</li>
<li>Positive, proactive attitude and a strong work ethic.</li>
</ul>
 Strongly Preferred Qualifications: 
<ul>
<li>Bilingual proficiency (especially Spanish) is a major asset.</li>
<li>Specific experience in Personal Injury law.</li>
<li>Experience requesting and managing medical records.</li>
<li>Familiarity with legal terminology and procedures.</li>
</ul>
 Physical Requirements: 
<ul>
<li>Ability to sit or stand for extended periods.</li>
<li>Ability to lift and carry up to 15-20 lbs (e.g., boxes of files).</li>
<li>Proficient use of standard office equipment (computer, phone, copier, scanner).</li>
</ul>
 What We Offer: 
<ul>
<li>Competitive salary commensurate with experience.</li>
<li>Paid time off (Vacation, Sick Leave, Holidays).</li>
<li>401K (non-matching).</li>
<li>Bonuses</li>
<li>Opportunities for professional growth and development within a thriving firm.</li>
<li>A dynamic, supportive, and team-oriented work environment.</li>
<li>The opportunity to make a real difference in the lives of clients facing challenging circumstances.</li>
</ul>

Receptionist/Legal Administrative Assistant

<h3>Job Description</h3>
Job Description
Gunster Law Firm seeks a Legal Administrative Assistant for its Miami office. The ideal candidate will have immigration experience in a mid to large sized law firm. Qualifications include strong computer skills, familiarity with engagement letters and performing conflict checks. Must be detail oriented and organized with the ability to multitask, prioritize, and comply with deadlines. Bilingual (English/Spanish) required.

Immigration Legal Administrative Assistant

<h3>Job Description</h3>
Job Description
Gunster seeks a Commercial Litigation Legal Administrative Assistant in its Miami office. The ideal candidate will have calendaring experience, the ability to e-file and experience with commercial litigation cases in both state and federal courts. Key responsibilities include drafting routine correspondence/documents, scheduling depositions, and hearings, making travel arrangements and file maintenance. Additional qualifications include three to five years’ experience, excellent organizational skills, and the ability to prioritize.

Litigation Legal Administrative Assistant

<h3>Job Description</h3>
Job Description
Legal Billing Specialist Cleveland, OH | Hybrid (4 Days in Office, 1 Day Remote)
Tucker Ellis LLP is seeking a Legal Billing Specialist to join our team in the Cleveland office. This role will be responsible for handling both traditional billing and e-billing processes.
Key Responsibilities:
<ul>
<li>
Prepare and process invoices, ensuring accuracy and compliance with client guidelines 
</li>
<li>
Manage e-billing submissions and troubleshoot any related issues 
</li>
<li>
Collaborate with attorneys and clients to address billing inquiries 
</li>
<li>
Assist in month-end and year-end billing processes 
</li>
<li>
Maintain billing records and ensure timely payments 
</li>
</ul>
Qualifications:
<ul>
<li>
Minimum of one year of experience in a legal billing position 
</li>
<li>
Strong attention to detail and organizational skills 
</li>
<li>
Ability to work collaboratively in a fast-paced environment 
</li>
<li>
Proficiency in billing software and Microsoft Office Suite
</li>
</ul>
 
What We Offer
At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being:
<ul>
<li>
Day 1 Benefits: Medical, dental, and vision insurance coverage.
</li>
<li>
Paid Time Off: PTO begins to accumulate immediately, plus paid holidays.
</li>
<li>
Retirement Plan: 401(k) plan with a profit-sharing contribution.
</li>
<li>
Monthly Contributions: Parking and technology stipends to support your commute and workspace needs. Annual HSA Contribution.
</li>
</ul>
Equal Opportunity Employer Statement
Tucker Ellis LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
 
Non-Solicitation Statement
Applicants and recruiting agencies: Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices without a signed agreement will become the property of Tucker Ellis LLP, and no placement fees will be paid.

Legal Billing Specialist

<h3>Job Description</h3>
Job Description
LHH has partnered with a great law firm in Seattle, WA who is looking for an&nbsp;Attorney Practice Coordinator&nbsp;to provide strategic and administrative support across multiple legal practices.
This role demands exceptional organizational, communication, and time management abilities, along with deep expertise in labor and employment law procedures at both state and federal levels.
Key Responsibilities
<ul>
<li>
Serve as the central liaison between attorneys and internal support teams, including calendar, billing, and resource coordination.
</li>
<li>
Ensure all submissions to the Attorney Resource Team are complete, accurate, and well-documented.
</li>
<li>
Monitor and manage deadlines, alerting attorneys to critical dates and ensuring compliance with court and agency requirements.
</li>
<li>
Maintain and update litigation records in Virtual Binder and NetDocuments.
</li>
<li>
Prepare and finalize legal filings, including e-filing with courts and agencies, and coordinate service to involved parties.
</li>
<li>
Generate and format Tables of Contents and Tables of Authorities using Best Authority.
</li>
<li>
Initiate and manage new client matter submissions in alignment with firm protocols.
</li>
<li>
Coordinate transcription services and document production with office support staff.
</li>
<li>
Maintain attorney contact databases via Outlook and InterAction.
</li>
<li>
Track and report daily tasks and assignments.
</li>
<li>
May assist with reviewing and editing client billing drafts.
</li>
</ul>
Qualifications
<ul>
<li>
Minimum of 10 years’ experience in a professional legal or administrative setting.
</li>
<li>
Proven ability to manage multiple attorney workflows and prioritize competing demands.
</li>
<li>
Strong initiative and attention to detail in managing case timelines and deliverables.
</li>
<li>
Excellent written and verbal communication skills for internal and external interactions.
</li>
<li>
Advanced proficiency in Best Authority, MS Office Suite, Outlook, Adobe, and Forte.
</li>
<li>
Familiarity with legal terminology and document management systems such as NetDocuments.
</li>
<li>
In-depth understanding of court rules and electronic filing procedures.
</li>
<li>
Bachelor’s degree preferred.
</li>
</ul>
Job Details
<ul>
<li>
Contract
</li>
<li>
On-Site, Mon - Fri
</li>
<li>
$35 - $44 per hour
</li>
<li>
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Available paid leave may include Paid Sick Leave, any other paid leave required by Federal, State, or local law, and Holiday pay upon meeting eligibility criteria.
</li>
</ul>
 Pay Details: $35.00 to $44.00 per hour Search managed by: Deavonnie Spadoni Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Legal Assistant

<h3>Job Description</h3>
Job Description
A midsize firm specializing in civil litigation, including construction and real estate, is seeking a Receptionist to join their team in Portland, Oregon. This is an excellent opportunity to work in a collaborative setting with clear growth potential: several receptionists have moved into legal support or administrative roles.
Key Responsibilities Include:
<ul>
<li>Answering phones and managing the reception area.</li>
<li>Greeting clients and visitors.</li>
<li>Managing calendars for attorneys and conference rooms.</li>
<li>Stocking and maintaining office supplies and spaces.</li>
<li>Processing mail/deliveries.</li>
<li>Assisting attorneys with a variety of administrative tasks.</li>
<li>Preparing legal documents such as time summaries, proofreading invoices, and maintaining personnel/client master lists.</li>
</ul>
Salary and Benefits:&nbsp;The salary for this role is $45,000 to $50,000 annually. Benefits include full employer-paid medical, dental, and vision coverage; 401(k) with safe harbor contributions; paid vacation, sick, and personal leave; profit-sharing contributions; and paid holidays.
To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
Qualifications:
<ul>
<li>Proven communication and organizational skills.</li>
<li>Professional and friendly demeanor.</li>
<li>Ability to maintain confidentiality and accuracy in administrative tasks.</li>
<li>Quick learner with attention to detail.</li>
<li>Proficiency in Microsoft Office Suite.</li>
</ul>

Legal Receptionist

<h3>Job Description</h3>
Job DescriptionMarketing Manager will plan and execute the Firm’s marketing efforts, including advertising, public relations, business development, and related budget management. Working with the Executive Director and Practice Group Leaders, the ideal candidate will be skilled in all aspects of marketing, including but not limited to: Firm communications and vendor relationships Marketing programs and planning Firm branding Website content, design, and information Social media, print and digital advertising Identify and manage content marketing initiatives Assisting attorneys with their client development efforts RFP responses and business development proposals Legal award submissions: Chambers, Best Lawyers, Super Lawyers, Benchmark Litigation Firm marketing events and sponsorships Manage marketing budget and expenditures Collaboration with practice group leaders and firm management in thought leadership regarding legal services marketing and business development Requirements Have outstanding communication, presentation, and leadership skills Work well independently and as a member of a team on a variety of projects Be a critical thinker and possess problem-solving skills Manage multiple projects under the pressure of competing deadlines Be tech-savvy and comfortable with various marketing tools and adjacent technologies Maintain high editorial standards and an extremely critical eye for design and writing materials Possess superior customer service skills Exhibit strong work ethic, a high level of professionalism, integrity, trustworthiness, and commitment A bachelor’s degree in marketing or related discipline A detail oriented with 3+ years of marketing experience Law firm or other detail oriented services industry experience preferred Health Benefits 401KLegal Knowledge

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