Legal Secretary / Administrative Assistant
Job Description
Job Description
Position Summary:
Ernstrom & Dreste, LLP is a boutique law firm focused on construction/surety litigation and counseling, commercial litigation, and general corporate counseling and is seeking a full-time, in-office, detail-oriented, and professional Legal Administrative Assistant. The ideal candidate will provide on-site critical administrative and legal support to attorneys, ensuring smooth daily operations and high-quality service to clients. This position requires strong organizational skills, initiative, and a working knowledge of legal procedures, particularly in civil litigation.
Key Responsibilities:
· Provide administrative support to attorneys, including managing calendars, scheduling meetings and depositions, and coordinating court appearances.
· Draft, format, proofread, and finalize legal documents including pleadings, correspondence, contracts, and surety-related filings.
· File documents electronically with state and federal courts (including PACER, NYCEF, and other local e-filing systems).
· Maintain and organize physical and electronic case files in accordance with office procedures.
· Track deadlines and court dates using calendaring systems.
· Communicate professionally with clients, courts, opposing counsel, experts, and other stakeholders.
· Assist with time entry, billing, and expense tracking where needed.
· Support litigation preparation, including organizing exhibits, binders, and case materials.
· Conduct limited legal research and assist with discovery and document management.
· Ensure compliance with legal procedures, confidentiality requirements, and internal office standards.
Qualifications:
· 3+ years of experience as a legal assistant or legal secretary.
· Strong working knowledge of civil litigation procedures and court filing rules.
· Proficiency in Microsoft Office (Word, Excel, Outlook, Adobe Acrobat) and legal practice management software.
· Excellent written and verbal communication skills.
· Highly organized with strong attention to detail and ability to prioritize tasks.
· Professional demeanor, discretion, and reliability with strong ability to work in a small team setting.
· Licensed Notary Public preferred.
Salary and Benefits
· The annual salary range for this position is $50,000-$62,500 which represents our good faith and reasonable estimate of the potential compensation at the time of posting. Actual compensation will be determined based on a variety of factors, such as the candidate’s qualifications, experience, and skill set.
· Merit-based and holiday bonus opportunities.
· Employer-paid health, dental, disability, and life insurance.
· 401(k) with employer match and profit-sharing.
Contact Erin Warr with questions or for submission of application materials at