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<h3>Job Description</h3>
Job Description
SUMMARY:
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a full-time, 40 hrs./wk. position located at The Miriam Hospital. Candidates with the ability to communicate effectively in both English and Spanish are strongly encouraged to apply. 
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Dermatology’s values of patient care priority, dignity, collaboration, integrity and quality in support of our mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Responsible for knowing and acting in accordance with the Brown Dermatology’s Compliance Program and Code of Conduct.
Consistently practices the Brown Dermatology’s Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments.</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) and deductibles for services rendered when applicable (at check in or at check out.)</li>
<li>Collect patient balances.</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit.</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology and medical insurance policies, procedures and requirements.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Brown Dermatology requires employees to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions. 
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Dermatology welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.
 
 Monday-Friday, 8:00AM-4:30PM

Medical Secretary

<h3>Job Description</h3>
Job Description
 
Role Description
This is a full-time on-site role for a Legal Secretary located in Newberg, OR. As a Legal Secretary, you will play an important role in supporting attorneys and staff by producing accurate, high-quality work, ensuring documents are grammatically correct, and assisting the team to meet deadlines. This role provides an opportunity to develop organizational, communication, and technical skills in a professional law firm setting while gaining exposure to legal processes and case management.
Responsibilities and Duties:
· Typing, including transcription, document preparation, formatting and editing
· Scanning, copying and filing for sizable case files
· Assist with prioritizing the workload amongst other support staff
· Receptionist phone coverage as needed
· Research as requested
· Performing general office duties
· Other tasks as requested
Qualifications:
· Exceptional oral and written communication skills, grammar and proofreading skills.
· Detail-oriented with strong organizational skills for timely, accurate completion of tasks
· Knowledge of legal terminology
· Strong ability to work independently with a high level of work ethic and initiative
· Works collaboratively with team to meet strict deadlines while managing multiple priorities
· Critical thinking skills and is not afraid to take initiative
· High School Diploma
Preferred Skills/Experience:
· Type speed of at least 60 wpm
· Proficient in Microsoft Word and Outlook
· Legal experience is a plus
· Workers' compensation experience is a plus
Working Environment:
· Normal office environment requiring routine operation of standard office equipment (computers, keyboard, telephone, copiers, fax and scanner).
· No exposure to significant environmental hazards. 
Essential Functions:
· Ability to perform sedentary work that involves walking, sitting, and standing for long periods of time.
· Normal visual acuity, hearing, speaking, and the ability to understand and speak the English language.
· Ability to lift and carry up to 20 lbs. occasionally.
Compensation and Benefits
· Full-time
· Hourly wage: DOE
· Generous PTO and holidays
· 100% Employer Paid: Medical, Dental, Life, ST/LT Disability, PLO
· Retirement: 401k matching contribution
Company DescriptionCompany Overview Providing expert legal services to clients throughout the Pacific Northwest. Cummins, Goodman, Denley &amp; Vickers, P.C. represents employers in OSHA compliance matters, defense of workers’ compensation claims, employment law, and civil litigation. Our experienced group of attorneys, legal assistants and support staff work as a team to keep clients informed and achieve strategic objectives. 
<h3>Company Description</h3>
Company Overview\nProviding expert legal services to clients throughout the Pacific Northwest. Cummins, Goodman, Denley &amp; Vickers, P.C. represents employers in OSHA compliance matters, defense of workers’ compensation claims, employment law, and civil litigation. Our experienced group of attorneys, legal assistants and support staff work as a team to keep clients informed and achieve strategic objectives.

Legal Secretary

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by handling a wide range of tasks, including managing schedules, handling correspondence, and maintaining files, contributing to the overall efficiency of the workplace. This position requires strong organizational skills, excellent phone etiquette, and a commitment to providing exceptional customer support.
Responsibilities
<ul>
<li>Answering phones and emails: Handling inquiries from clients, vendors, and other stakeholders.</li>
<li>Handle clerical tasks such as filing, data entry, and document preparation.</li>
<li>Assist in calendar management, scheduling, and coordinating meetings.</li>
<li>Processing payroll and bookkeeping: Performing basic accounting tasks and managing financial records.</li>
<li>Provide support to team members as needed.</li>
<li>Maintain accurate records of customer interactions and transactions.</li>
<li>Utilize computer systems for data management and reporting.</li>
<li>Managing the office environment: Maintaining cleanliness, organizing furniture, and ensuring a functional workspace.</li>
<li>Operating and maintaining office equipment: Troubleshooting problems with copiers, printers, and other equipment.</li>
<li>Managing office supplies: Ordering and stocking supplies, ensuring a smooth workflow.</li>
</ul>
Qualifications
<ul>
<li>Strong computer literacy with proficiency in office software applications.</li>
<li>Excellent organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Exceptional phone etiquette and communication skills.</li>
<li>Demonstrated ability to provide outstanding customer service and support.</li>
<li>Familiarity with calendar management tools is a plus.</li>
<li>A proactive approach to problem-solving and attention to detail.</li>
</ul>
Join our office team where you can contribute to a dynamic work environment while enhancing your professional skills. We look forward to welcoming a dedicated individual who thrives in an organized setting!

Office Secretary

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and highly organized Legal Secretary to join our dynamic legal team. The ideal candidate will possess a strong background in various areas of law, including but not limited to medical malpractice, auto accidents, workers compensation and litigation. This role is essential in providing administrative support to attorneys, managing legal documents, and ensuring the smooth operation of the law office. The Legal Secretary will be responsible for maintaining confidentiality and demonstrating professionalism in all interactions.
Responsibilities
<ul>
<li>Provide executive administrative support to attorneys and legal staff.</li>
<li>Manage and organize legal documents, including drafting, proofreading, and reviewing contracts and other legal correspondence.</li>
<li>Maintain case files and document management systems, ensuring all records are accurate and up-to-date.</li>
<li>Assist with project management tasks related to ongoing cases, including tracking deadlines and filing necessary documents.</li>
<li>Coordinate client interviews and maintain effective communication with clients regarding case updates.</li>
<li>Handle data entry tasks efficiently while ensuring accuracy in all clerical duties, including filing and transcription.</li>
<li>Support litigation efforts by preparing trial binders, exhibits, and other necessary documentation for court appearances.</li>
</ul>
Skills
<ul>
<li>DAILY TASKS</li>
</ul>
Answer phone
Pick up mail
Open mail
Enter R/R mail in timeslips
Prepare transmittal letters/emails to and from clients
Prepare legal pleadings
Transcription of dictation
Prepare monthly invoices and send by email or mail
Managing account receivables and account payable operations
Open new files, enter client info in T.S.
Organize and arrange file documentation in preparation for trials
Schedule appointments, meeting, depositions, etc.
Maintain attorney calendars
Order medical records

<h3>Job Description</h3>
Job Description
Executive Office Secretary &amp; Scheduling Coordinator
 
 
Overview
 
We are seeking an experienced, highly organized, and proactive&nbsp;Executive Office Secretary &amp; Scheduling Coordinator&nbsp;to manage the critical administrative and logistical functions across four key operational areas:&nbsp;Manhattan, Midtown, Brooklyn, and Northern New Jersey (Bergen &amp; Hudson Counties). This role is essential for maintaining efficient field operations and ensuring exceptional customer experience in a fast-paced, high-stakes environment. The ideal candidate will have a minimum of&nbsp;three (3) years of prior experience in the pest control industry&nbsp;and must excel at multitasking, client communication, and complex scheduling. This role reports directly to the owners, Lisbeth&nbsp;and Luis.
 
Key Responsibilities
 
 
Scheduling and Dispatch Coordination (Core Function)
 
<ul>
<li>Centralized Scheduling Oversight:&nbsp;Serve as the primary point of contact for all inbound scheduling and dispatching across the four represented service areas (Manhattan, Midtown, Brooklyn, Bergen/Hudson Counties).</li>
<li>Technician Coordination:&nbsp;Proactively manage the daily and weekly appointment calendars for a team of field Pest Control Technicians, optimizing routes and scheduling to maximize efficiency and minimize travel time in dense urban and suburban areas.</li>
<li>Emergency Response:&nbsp;Field and prioritize urgent/emergency calls and dispatch the nearest available technician while communicating clear expectations to the client.</li>
<li>Appointment Setting:&nbsp;Coordinate initial service appointments, follow-up visits, and preventative maintenance schedules, ensuring all appointments are confirmed with the client.</li>
</ul>
 
Client and Administrative Support
 
<ul>
<li>High-Volume Call Management:&nbsp;Answer and manage a high volume of incoming calls, addressing client inquiries, resolving basic service questions, and providing reassurance in situations involving sensitive pests (like bed bugs).</li>
<li>CRM/Database Management:&nbsp;Maintain and update the customer relationship management (CRM) system with accurate, detailed notes on client communication, service history, and payments to ensure proper credit for sales and services.</li>
<li>Owner Support:&nbsp;Provide direct administrative support to owners Lisbeth and Luis, including managing specific communications and running operational reports as requested.</li>
<li>Office Supply Management:&nbsp;Order and manage essential office supplies and internal documentation for the central administrative functions.</li>
</ul>
 
Financial and Follow-Up Duties
 
<ul>
<li>Payment Processing:&nbsp;Process client payments taken over the phone or submitted by technicians in the field, ensuring seamless and accurate financial transactions.</li>
<li>Receipt Issuance:&nbsp;Promptly issue electronic or hard copy receipts for all services rendered.</li>
<li>Follow-Up Management:&nbsp;(&nbsp;Customers contact us after 30 days of treatment )</li>
</ul>
 
Required Qualifications and Skills
 
<ul>
<li>Experience:&nbsp;Minimum of&nbsp;3 years of dedicated administrative, scheduling, or dispatch experience&nbsp;within the&nbsp;Pest Control Industry&nbsp;(experience with bed bug scheduling is highly desirable).</li>
<li>Geographical Knowledge:&nbsp;Proven familiarity with the geographical logistics, traffic patterns, and unique building structures of&nbsp;Manhattan, Midtown, Brooklyn, Bergen County (NJ), and Hudson County (NJ).</li>
<li>Multitasking &amp; Prioritization:&nbsp;Exceptional ability to manage multiple competing tasks, prioritize emergency situations, and maintain calm under pressure.</li>
<li>Communication:&nbsp;Excellent verbal and written communication skills with a professional and empathetic phone demeanor, critical for handling stressed or sensitive client calls.</li>
<li>Technical Proficiency:&nbsp;Proficiency in modern office software (e.g., Microsoft Office Suite)&nbsp;</li>
<li>Accountability:&nbsp;Proven comfort and ability to support the scheduling needs of&nbsp;all four entities&nbsp;while reporting to the primary owners.</li>
</ul>
 
Company DescriptionOur goal is to ensure the complete satisfaction of every customer we contact with knowledgeable and friendly service at competitive rates. Our hope is that you’ll feel confident in our ability to meet all your expectations and know that you are always our number one priority. Our NYC &amp; NJ Pest Control branches take pride in satisfying your needs. Please feel free to contact us should you need any type of pest control services. 
<h3>Company Description</h3>
Our goal is to ensure the complete satisfaction of every customer we contact with knowledgeable and friendly service at competitive rates. Our hope is that you’ll feel confident in our ability to meet all your expectations and know that you are always our number one priority. Our NYC &amp; NJ Pest Control branches take pride in satisfying your needs. Please feel free to contact us should you need any type of pest control services.

<h3>Job Description</h3>
Job Description
Handle incoming and outgoing mail.
Answer phones and greet clients in a professional manner.
Maintain client file folders.
Use Microsoft Office (Word, Excel, Outlook) for various administrative tasks.
Post clients transactions using Drake Accounting Software.

Secretary/bookkeeper

<h3>Job Description</h3>
Job Description
We are looking for an exceptional Legal Secretary. You will be responsible for legal secretary duties such as writing, typing, filing, etc. We also expect you to be familiar with drafting and formatting legal documents and other correspondence, such as engagement letters and motions. Our ideal candidate is trustworthy, responsible and well-organized. The hours can be flexible for whenever you are available to work.
Legal Secretary Duties and Responsibilities
<ul>
<li>Type legal documents as needed.</li>
<li>Type legal documents including court accountings as needed.</li>
<li>Maintain organized files on a computer.</li>
<li>E-File documents with various courts</li>
</ul>
Legal Secretary Requirements and Qualifications
<ul>
<li>High school diploma or equivalent.</li>
<li>Experience in the legal field is a plus.</li>
<li>Computer literate in Microsoft Office and legal software.</li>
<li>Highly skilled in grammar and punctuation.</li>
<li>Comfortable with accountings and basic mathematical calculations.</li>
<li>Must be a notary or eligible for notary appointment.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job SummaryWe are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities&nbsp;
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking a Secretary&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
<li>Experience with Quickbooks</li>
</ul>

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