Job Description
A well-established law firm is seeking an experienced Litigation Secretary to support attorneys in either the Oakland or San Francisco office. This is a full-time, non-exempt position with a hybrid work schedule working 2 days in the office.
Responsibilities
• Draft, edit, proofread, and revise legal documents, pleadings, correspondence, memoranda, reports, and emails
• Prepare and electronically file documents with state and federal courts and administrative agencies
• Assist attorneys with preparation for depositions, hearings, mediations, trials, meetings, and other proceedings
• Review and route incoming mail and legal correspondence appropriately
• Manage attorney calendars, including scheduling meetings, court appearances, depositions, and deadlines
• Enter attorney time and coordinate with billing personnel to support timely invoicing
• Prepare new matter documentation and track file openings
• Process check requests, vendor payments, expense reimbursements, and travel arrangements
Qualifications
• Bachelor’s degree preferred
• Minimum of 7+ years of litigation secretary experience, preferably supporting senior attorneys or partners
• Labor & Employment, real estate, construction law or municipal public law experience strongly preferred
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to work both independently and collaboratively
• Strong attention to detail and problem-solving abilities
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Experience with legal document management, calendaring, and billing software such as NetDocuments, Best Authority, CompuLaw/ProLaw, and Aderant preferred