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<h3>Job Description</h3>
Job Description
A prestigious law firm in Boca Raton is seeking a polished and professional Legal Assistant. This role involves working with high-profile clients and requires someone who thrives in a fast-paced, high-touch environment. The ideal candidate will be proactive, detail-oriented, and experienced in heavy calendaring and scheduling.
Key Responsibilities
<ul>
<li>
Provide direct administrative and legal support to the attorneys
</li>
<li>
Manage complex calendars, coordinate meetings, and schedule appointments.
</li>
<li>
Draft, redline, and proofread legal documents with a high degree of accuracy.
</li>
<li>
Assist with client billing and time entry processes.
</li>
<li>
Liaise with clients, government agencies, and internal teams on land use matters.
</li>
<li>
Maintain and organize case files and legal databases.
</li>
<li>
Support transactional work, including commercial real estate and corporate law matters.
</li>
</ul>
Qualifications
<ul>
<li>
3+ years of experience as a legal assistant, ideally in land use, real estate, or corporate law.
</li>
<li>
Strong attention to detail and experience with document redlining.
</li>
<li>
Familiarity with billing software and legal timekeeping practices.
</li>
<li>
Exceptional communication, organizational, and multitasking skills.
</li>
<li>
Proficiency in Microsoft Office and legal practice management software.
</li>
<li>
Professional demeanor and discretion when handling confidential information.
</li>
</ul>
Preferred Background
<ul>
<li>
Experience supporting senior attorneys 
</li>
<li>
Candidates with transactional experience (e.g., commercial real estate or corporate) are encouraged to apply.
</li>
</ul>
Position Type: Direct Hire or Temp-to-Hire
Salary Range: $80,000 – $85,000 annually
Excellent and Comprehensive Benefits
Apply today!
 Pay Details: $80,000.00 to $85,000.00 per year Search managed by: Kristina Thoren Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Land Use Legal Assistant

<h3>Job Description</h3>
Job Description
Legal Secretary – Estate Planning (Full-Time, On-Site) – Downtown Pittsburgh, PA
 Salary: $50,000 – $65,000 annually
A reputable boutique law firm located in downtown Pittsburgh is seeking an experienced Legal Secretary to join their team. This full-time, in-office position offers the opportunity to support a group of dedicated attorneys focused exclusively on Estate Planning and Trust Administration.
This role is ideal for a detail-oriented, highly organized legal professional with strong administrative and document preparation skills, particularly in Wills, Trusts, Powers of Attorney (POA), and related legal documents.
Key Responsibilities:
<ul>
<li>
Provide administrative and legal secretarial support to multiple attorneys and paralegals
</li>
<li>
Draft, edit, and format legal documents including wills, trusts, tax filings, estate planning forms, and letters
</li>
<li>
Handle time entry and billing using legal billing software (Coyote experience is a plus)
</li>
<li>
Maintain and organize digital and physical case files
</li>
<li>
Answer and route incoming phone calls; schedule meetings and conference rooms
</li>
<li>
Prepare and process mail, scan and save client documents to digital files
</li>
<li>
Assist with attorney calendars, vendor coordination, and occasional office-wide tasks
</li>
<li>
Support other legal secretaries during busy periods or when coverage is needed
</li>
</ul>
Qualifications:
<ul>
<li>
Associate degree or higher required
</li>
<li>
Minimum 5 years of experience as a Legal Secretary, Legal Administrative Assistant, or Executive Legal Assistant
</li>
<li>
Strong command of legal terminology related to estate planning and probate law
</li>
<li>
Excellent typing, proofreading, grammar, spelling, and math skills
</li>
<li>
Proficient with Microsoft Office Suite and Windows-based systems
</li>
<li>
Strong organizational, communication, and time management abilities
</li>
<li>
Self-starter with the ability to work independently and meet deadlines
</li>
</ul>
Location:
Downtown Pittsburgh, PA (This position requires in-office presence Monday–Friday)
Compensation:
$50,000 – $60,000 per year, based on experience
If you’re a Legal Secretary with experience in Estate Planning law looking for a long-term opportunity in a professional office setting, we’d love to connect. Apply now or refer a qualified colleague!
 Pay Details: $50,000.00 to $65,000.00 per year Search managed by: Katie Soderberg Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Legal Secretary - Estate Planning

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: Motion Coordinator 
 
Job Summary:
The person hired for this position will ultimately gain a substantial knowledge of all court and office procedures, rules and authority and litigation process. This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, expanding and team oriented atmosphere while enjoying the benefits of a growing law firm.
 
Duties include:
· Review and prepare all motions for the attorneys including but not limited to Motions for summary judgment, motions to dismiss, etc. 
· Prioritize rush motions that have been requested by the clients and need to be completed in a timely manner.
· Reviewing reports daily for errors or issues
 
Essential Job Skills Needed: 
· The candidate must have the ability to analyze and make decisions. Critical thinking is important. 
· Experience using Microsoft Excel, Adobe PDF and Outlook. 
· Oral and written communication skills.
· Takes initiative and has flexibility. 
· Open to change.
· Good oral communication
· Detail oriented
· Be a critical thinker
· Ability to use computers and computer systems 
· Highly organized 
Education and Experience:
1-2 years’ experience in an administrative position in a legal, banking or business field. 
 
Benefits: Blitt and Gaines, P.C. offers PTO, Paid Holidays, Medical Benefits, Competitive Salary and 401k and profit sharing plans! Benefits include - Medical, Dental, Vision, Life Insurance and Short Term Disability. 
 
OTHER:
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Requirements:

Legal Assistant, Motions Coordinator

<h3>Job Description</h3>
Job DescriptionJob Description: Legal Administrative Assistant Location:&nbsp;Naples, Florida Job Type: W2 Temporary Contractor, Contract-to-Hire, Direct-Hire LHH Recruitment Solutions&nbsp;partners with well-established professional legal offices, from solo practitioners to established boutique legal practices and large Am Law-ranked firms.&nbsp;We are currently accepting applications and conducting interviews for multiple Legal Administrative Assistant roles supporting thriving&nbsp;civil defense litigation groups&nbsp;in&nbsp;Naples, FL.&nbsp;These roles are primarily full-time, in-office, and require proactive legal support professionals with strong organizational and communication skills who thrive in a fast-paced legal environment. Prior experience supporting civil defense attorneys is required. If your background aligns with the responsibilities below, let’s chat soon! I’d love to learn more about what a beautiful working world looks like to you.? <a href="http://www.lhh.com" target="_blank">http://www.lhh.com</a> Primary Responsibilities:
<ul>
<li>Manage attorney calendars and docket, schedule and coordinate meetings, communicate with clients, opposing counsel, court officials, etc.</li>
<li>Draft, revise, and proofread legal documents and correspondence</li>
<li>Handle formatting and filing electronically with the courts (local, state, and federal) while maintaining confidential and organized physical and digital files</li>
<li>Arrange travel, process reimbursements and expense reports, review and input attorney billable time, manage pre-bills and invoicing processes</li>
<li>Trial binder preparation, compiling and organizing exhibits, witness statements, and facilitating logistics for hearings, depositions, and trials</li>
<li>Support attorneys with day-to-day office, administrative, and litigation-related tasks</li>
</ul>
&nbsp; Minimum Qualifications:
<ul>
<li>2+ years of recent US law firm experience in a legal administrative support role working with multiple and busy civil defense attorneys in the areas of mass torts, complex commercial litigation, product liability, construction, labor &amp; employment, probate, and/or insurance defense matters</li>
<li>Advanced proficiency in Microsoft Office and Adobe; experience with legal software (e.g., iManage, Aderant) is a plus</li>
<li>Strong attention to detail, time management, and multitasking abilities</li>
</ul>
&nbsp; Typical Work Schedule &amp; Environment:
<ul>
<li>Monday to Friday</li>
<li>Full-time during regular business hours</li>
<li>Office-based role, fully onsite</li>
</ul>
&nbsp; Compensation &amp; Benefits:
<ul>
<li>Competitive compensation $20-$40/hour based upon experience and longevity in previous roles</li>
<li>Full-time roles offer medical, dental, and vision benefits </li>
</ul>
 &nbsp; &nbsp; Pay Details: $20.00 to $40.00 per hour Search managed by: Holly Hilderhoff Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Litigation Legal Assistant - NAPLES

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: Court Preparation
 
Job Summary:
Performs various legal and clerical duties in support of the Attorneys and Legal Department functions. The person hired for this position will ultimately gain a substantial knowledge of all court and office procedures, rules and authority, litigation process and transacts the general business of the attorney court calendar and Legal Department subject to general supervision. An analytical, confident, self-starter with a willingness to learn.
 
Responsibilities:
· Review file to recommend next course of action based on department and firm processes.
· Prepare orders and case information/spreadsheets and provide to attorney prior to hearing date
· Knowledge of Scheduling Calendar
· Data entry of future court dates in collection database.
· Upload and Download pleadings using the E-Filing portal.
· Sending out notices as appropriate
· Ensures accuracy and attention to detail with all data entered in the system of record
· Represent Legal Department in a professional capacity.
· Communicate effectively with the circuit clerks and judge’s clerks, both on the telephone and in writing.
 
Preferred Job Experience(s):
· Must have work experience in an office environment and be comfortable working with a computer.
· Must have technical skills including comfortability using Microsoft Outlook and Excel on a daily basis.
· Must be able to work in a fast paced, team environment and possess a strong work ethic.
· Must be detail oriented and accurate.
· Must be able and willing to work as part of a team in addition to being comfortable as an individual contributor.
 
· Benefits: Blitt and Gaines, P.C. offers PTO, Paid Holidays, Medical Benefits, Competitive Salary and 401k and profit sharing plans! Benefits include - Medical, Dental, Vision, Life Insurance and Short Term Disability.
Requirements:

Legal Assistant, Court Prep

<h3>Job Description</h3>
Job DescriptionDescription:
About the Job
 
The Grand Canyon Law Group is a leading criminal defense firm in Arizona with a team of experienced attorneys committed to tireless, compassionate advocacy.
Our firm is seeking a detail-oriented, customer-service focused Legal Assistant to join our legal team. The Legal Assistant will work closely with Attorneys and Paralegals to complete administrative and legal support tasks critical to providing excellent service to our clients.
If you share our dedication to principled criminal defense and protecting the accused in our community, we welcome your application. This is a rewarding opportunity to use your skills to make a difference for our clients.
 
Why choose us?
<ul>
<li>Opportunity to contribute to a top-rated criminal defense firm that is dedicated to securing the best possible outcomes for clients</li>
<li>Chance to learn from and collaborate with some of Arizona's most experienced, skilled criminal defense attorneys</li>
<li>Supportive work culture that values professionalism, attention to detail, and providing excellent client service</li>
</ul>
Position Responsibilities:
<ul>
<li>Draft basic legal forms, documents and correspondence</li>
<li>Calendar all legal deadlines and reminders</li>
<li>Communicate with clients via phone, email and text to obtain needed information</li>
<li>Contact courts, agencies and other entities to follow up on various legal matters</li>
<li>Copy, scan, file and organize documents both physically and electronically</li>
<li>Open and close client files in our case management system</li>
<li>Complete clerical tasks as assigned such as copying, filing, and mailing documents</li>
</ul>
Key Performance Indicators:
<ul>
<li>Bill 30+ hours of client work per week</li>
<li>Calendar 100% of deadlines accurately</li>
<li>Complete 95%+ of assigned tasks by due date</li>
<li>Maintain organized and up-to-date client files</li>
</ul>
We offer a collaborative team environment focused on providing excellent legal services to our clients. This is a full-time position with growth opportunities for the right candidate. Please submit a resume highlighting your administrative and legal experience.
Requirements:
Position Requirements:
<ul>
<li>Legal Experience Required</li>
<li>High school diploma or equivalent</li>
<li>1+ years administrative support experience in a criminal law firm a plus</li>
<li>Strong ability to communicate effectively across multiple channels including phone, email, text, and in-person interactions with clients and stakeholders</li>
<li>Excellent organizational and time management abilities</li>
<li>Proficiency with MS Office and case management programs</li>
<li>Professional communication and interpersonal skills with demonstrated ability to handle sensitive client matters with discretion</li>
<li>Ability to multitask, adapt to changing priorities, and maintain composure in a fast-paced environment</li>
<li>Detail-oriented with strong follow-up skills and commitment to timely client response</li>
<li>Experience managing ongoing client communications and maintaining professional relationships throughout case lifecycles</li>
</ul>

Legal Assistant - Criminal Defense

<h3>Job Description</h3>
Job DescriptionDescription:
<ul>
<li>Maintaining filing and organization systems for legal records which includes calendaring relevant expiration dates, inputting and updating database records and notifying legal team of important dates. Generating monthly expiration reports to Attorney and legal support staff. </li>
<li>Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel. </li>
<li>Ensuring all FedEx packages are sent. </li>
<li>Preparing correspondence to clients in English and Spanish.</li>
<li>Drafting case update emails to clients to be sent by Attorneys and Case Managers. </li>
<li>Sending Approval Notice Packets and redacted Petitions to clients. </li>
<li>Assisting in answering phones in English and Spanish, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.</li>
<li>Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.</li>
<li>Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers. </li>
<li>Sending disengagement letters and post-green card letters to clients. </li>
<li>Assisting support staff with passport photo printing. </li>
<li>Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents. </li>
<li>Generating emails, reports, memos as assigned by Legal Services Manager. </li>
<li>Maintaining client contact lists. </li>
<li>Providing administrative support to attorneys and legal staff as needed. </li>
<li>If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.</li>
</ul>
Requirements:
<ul>
<li>Comprehensive fluency in Spanish is required.</li>
<li>Strong verbal, written, and organizational skills. </li>
<li>Willingness to take on added responsibilities and learn new things. </li>
<li>Ability to show initiative and work as part of a team. </li>
<li>Attention to detail. </li>
<li>Ability to multi-task and prioritize. </li>
<li>Proficient in Microsoft Office and ability to adapt quickly to firm-specific software. </li>
<li>Excellent time management skills. </li>
<li>High School diploma required, Bachelor's degree highly preferred. </li>
</ul>

Bilingual Legal Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
 Assist survivors of domestic violence, dating violence, sexual assault and stalking to obtain injunctions for protection, among other legal remedies, against their abusers to enable them to safely move on with their lives.
About Us: The Legal Services Division is a team of dedicated attorneys who represent survivors of domestic violence for free and without regard for ability to pay. 
 
 The Legal Services Division Staff Attorney will spend each day working directly with survivors including representing the survivors in Domestic Violence Court. It is a paperless and efficient practice to allow the attorney to focus on serving survivors without getting bogged down in paperwork. The salary is very competitive for similar type employment along with generous benefits and PTO policy.
 
 The ideal candidate will have family law and/or dependency law experience but it is not required. Spanish fluency in reading and writing is also an asset but not required. A Florida Bar license and a desire to make a powerful impact on the lives of abused women, men and children is required. 
If you are ready to join The Spring Legal Services Division team, apply online here. We look forward to meeting you!
 
 
 
Requirements:
Must be a member of the Florida Bar in good standing

Springs Legal Services Attorney

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: Motion Coordinator
 
Job Summary:
The person hired for this position will ultimately gain a substantial knowledge of all court and office procedures, rules and authority and litigation process. This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, expanding and team oriented atmosphere while enjoying the benefits of a growing law firm.
 
Duties include:
· Review and prepare all motions for the attorneys including but not limited to Motions for summary judgment, motions to dismiss, etc.
· Prioritize rush motions that have been requested by the clients and need to be completed in a timely manner.
· Reviewing reports daily for errors or issues
 
Essential Job Skills Needed:
· The candidate must have the ability to analyze and make decisions. Critical thinking is important.
· Experience using Microsoft Excel, Adobe PDF and Outlook.
· Oral and written communication skills.
· Takes initiative and has flexibility.
· Open to change.
· Good oral communication
· Detail oriented
· Be a critical thinker
· Ability to use computers and computer systems
· Highly organized 
Education and Experience:
1-2 years’ experience in an administrative position in a legal, banking or business field.
 
Benefits: Blitt and Gaines, P.C. offers PTO, Paid Holidays, Medical Benefits, Competitive Salary and 401k and profit sharing plans! Benefits include - Medical, Dental, Vision, Life Insurance and Short Term Disability.
 
OTHER:
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Requirements:

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